X -- LEASE OR RENTAL OF FACILITES

Notice Date

April 9, 2001

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Solicitation Number

N/A

Response Due

April 13, 2001

Point of Contact

Ronnie J. Ogletree (404) 562-4052 Fax (404) 562-4066

E-Mail Address

Corporation for National Service (mcarthan@cns.gov or rogletre@cns.gov)

Description

Corporation for National Service 150 Forsyth St. Suite 3M40 Tel: 404-562-4052 Fax 404-562-4066 REQUEST FOR BIDS Due Date: April 13, 2001, C.O.B. Attention: Training and Conference Facilities Conference planners, Group Sales and Catering Services The Corporation for National Service is an agency of the United States Government responsible for the administration of national and community service programs. We conduct training conferences, workshops and other seminars throughout our Southern Cluster of States (Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee, Virginia/DC and West Virginia). The event to be conducted is an AmeriCorps*VISTA Pre-Service Orientation for trainees who will serve as AmeriCorps*VISTA members in communities across the Southeastern United States. Services to be procured: Use of conference and banquet facility space and related services such as participant meals, rooms, audio-visual equipment. Dates of Event: April 23-26, 2001 Location: Virginia Beach, VA Only those venders in the VA. Beach Area need to respond directly to me via Fax, mail or E-mail We anticipate 160 persons to be in attendance at the conference. (Note: There may be up to 10 percent variation between time of bid and conference event: We will confirm actual numbers prior to the event. Handicap Accessibility: All meeting places, sleeping rooms, dining rooms, and facility spaces open to the general public must be accessible to persons with disabilities. To compete, bidding facilities must meet standard ADA accessibility requirements. (We will notify the successful bidder of all known special accommodations required prior to conference.) Mode of Procurement: This procurement will be executed with a standard US government purchase order. Guest Expenses Covered: We will pay for rooms, meals and breaks for approved guests who are registered at the conference facility or hotel. Other incidentals such as telephone calls, room service, movies, etc. will be the responsibility of each guest. Additional considerations: Does your facility offer the following services to guests and conferees: -- Free parking for guests? Yes ___ No ___ -- Free van or limousine service to and from the airport? Yes ___ No ___ -- If not, what transportation is available and what cost? _____________ -- Is Facility FEMA & ADA Approved? Yes ___ No ___ ______________________________________________________________________ -- Is there a charge for telephones in the rooms? Yes ___ No ___ -- What is the long distance carrier? Is there a surcharge? Yes ___ No ___ -- How many complimentary rooms do you offer in ratio to guestrooms occupied? ________________________________________________________________________ Please describe other amenities available or attach brochures. Please fax or e-mail your bid by the specified deadline to: ASAP Corporation for National Service 150 Forsyth St., Suite 3M40 Attn.: Ronnie J. Ogletree Fax: 404-562-4066 Phone: 404-562-4052 E-mail: rogletre@cns.gov If you were unable to accommodate our needs, it would be helpful if you would convey to us that you are unable to do so and why, e.g., hotel booked, don't have the meeting space needed, etc. Thank you for your bid. Please complete the following worksheets: Corporation for National Service BREAKOUT SHEET for Early Service Training Costs Name & Address of Conference Facility Submitting Bid: ____________________________________________________________________________________________________________________________________________________________________________ Contact Person: ___________________________________________ Telephone: ___________________________________________ Fax Number ___________________________________________ EIN of Facility (tax ID Number): ___________________________________________ DETAILED COST BREAKOUT Cost Limitations: Because our funding is very limited, our costs may not exceed more $65 per person per full-day DOUBLE ROOMS (2 beds) DATE Rooms Needed COST PER DAY April 23 , 2001 75 April 24, 2001 75 April 25, 2001 75 April 26, 2001 None SINGLE BEDROOMS DATE Rooms Needed COST PER DAY April 23 , 2001 15 April 24, 2001 15 April 25, 2001 15 April 26, 2001 None MEETING ROOMS DATE Mtg. Rooms Needed Room Capacity COST PER DAY (if any) April 23 , 2001 1 large 150 Classroom ea. April 24, 2001 April 25, 2001 April 26, 2001 1 large 150 Classroom ea. BREAKOUT ROOMS DATE BREAKOUT Rooms Needed Room Capacity COST PER DAY (if any) April 23 , 2001 April 24, 2001 6 4 rounds of 8 April 25, 2001 6 4 rounds of 8 April 26, 2001 6 4 rounds of 8 MEAL REQUIREMENTS: Food service must be able to provide special diets, i.e., sodium free, vegetarian, kosher, etc. Breakfasts to include fruits, dry cereals, bagels, muffins, breakfast meats, juice and choice of beverages. Lunches to include meat and non-meat entrees, vegetables (salads), rolls, and choice of beverage. Dinners should include meat and non-meat entrees, vegetables, salads, breads, desert and choice of beverage. Prices quoted for meals and breaks should be inclusive of local taxes and tips (excluding state sales taxes). Please attached suggested menus and break options. DATE Number of Meals Type of Meal COST PER DAY Monday April 23 xxxxxxxxx xxxxxxxx xxxxxxxxxxxxxxxxxxx 150 Dinners Tuesday April 24 xxxxxxxx xxxxxxxxx xxxxxxxxxxxxxxxxxxx 150 Breakfasts 150 Lunches 150 Dinners Wednesday April 25 xxxxxxxx xxxxxxxx xxxxxxxxxxxxxxxxxxx 150 Breakfasts 150 Lunches 150 Dinners Thursday April 26 xxxxxxxxxx xxxxxxxx xxxxxxxxxxxxxxxxxxx 150 Breakfasts 150 Lunches none None BREAKS 1 Mon., Tues. & Weds. 2 breaks and 1 on Thur. Please enclose list of options and costs. Or per person cost: example ($3.00 / per. ) Breaks will needed for 150 ea. Items COST Fruit Juice Coffee Per pot Soft drinks (per bottle/can) Pastries Hot tea Cheese tray Fruit by the piece Fruit tray Other break options AUDIO-VISUAL EQUIPMENT Type of Equipment Cost per Day Easel, pad & Markers (3 per classroom) Standing Mike & Podium (1 Everyday) Walking Mike (Every day) Wired Overhead Projector (Everyday) Screen (Monday Tuesday Wednesday) VCR & Monitor (1 Everyday) Last Page

Record

Loren Data Corp. 20010411/XSOL001.HTM (W-099 SN50I775)