D -- PRINTER MAINTENANCE AND TECHNICAL SUPPORT

Notice Date

April 9, 2001

Contracting Office

Federal Deposit Insurance Corporation, Headquarter, Acquisition and Corporate Services Branch, FDIC Headquarters 550 17th Street, NW, Washington, DC, 20429

ZIP Code

20429

Solicitation Number

01-00139-Q-DY

Response Due

April 13, 2001

Point of Contact

Delores Crank, Contract Specialist, Phone 202-942-3541, Fax 202-942-3562, Email dcrank@fdic.gov

E-Mail Address

Delores Crank (dcrank@fdic.gov)

Description

FDIC BPA FOR PRINTER REPAIR SERVICES STATEMENT OF WORK 1. General Scope and Standards of Work Independently, and not as agent of the FDIC. The contractor shall furnish all labor, personnel, supplies, materials, equipment, and supervision necessary to perform repairs on FDIC owned printers. Current printer brands include: HP -1200C/PS, HP Office Jet 600, HP 4, HP 4si, HP 4 plus, HP LaserJet 5, HP 5si, HP DesignJet 750C plus, HP Color 5M, HP Paint Jet XL 300, HP 6 P, HP 2000, HP 2100, HP 4000, HP 4500, HP 4050, HP 8000, HP 8100, HP 8100DN, Epson LQ 2550, Laser Master Unity 1800 LX-O, Okidata, QMS Magic, Epson FX 850, Tektronix brand printers, and Compaq PageMarg 15. The Contractor shall ensure transportation of their employees to and from the job sites and be responsible for the parking of the company or personal vehicles. Quality workmanship shall be required, including, full compliance of all requirements specified within this statement of work. The Contractor shall be in full compliance with the Occupational Safety and Health Act (OSHA), and local national codes/standards. 2. Location The physical location of the buildings in which service under this contractor are to be performed include, but are not limited to: (1) 550 17th Street N. W. Washington, D. C. (2) 801 17th Street N. W. Washington, D. C. (3) 1776 F. Street N.W . Washington, D. C. (4) 1717 H. Street N. W. Washington, D. C. (5) 1700 Pennsylvania Avenue N. W. Washington, D. C. (6) 1730 Pennsylvania Avenue N. W. Washington, D. C. (7) 3501 N. Fairfax Drive Arlington, VA. Note: Additional buildings may be added at the FDIC's request if such buildings are assigned to the FDIC during the term of this contract. Any additional work performed by the contractor at any sites shall be performed under the same terms and conditions of this contract. Likewise, buildings may also be deleted at the discretion of the FDIC. 3. General Description of Required Services The contractor shall perform all of the services under this contract in a timely, orderly and efficient manner to the satisfaction of the FDIC Oversight Manager (OM) or his/her designated representative in charge. The Contractor shall provide routine service Monday through Fridays between the hours of 7:30 a.m. to 5:45 p.m. Routine service response shall be within 24 hours of the service request. Emergency service occasionally may be required. Response time shall be within 4 hours (same day) after the emergency request is placed when requested by 1:45 p.m. If the request is placed later than 1:45 p.m., and the vendor cannot respond by 5:45 p.m., service is expected at 7:30 a.m. the next day. Contractor shall notify the OM, Martha Troxler, Division of Information Resource Management (DIRM), LAN Management (703) 516-5558, of the status of all work orders, completed/incomplete status. If printer(s) are unable to be repaired at time of call, Contractor must notify DIRM what the anticipated time frame is for repair. Copies of work tickets are to be provided with all invoices and signatures from client indicating that the work was completed satisfactorily. The Contractor shall ensure all work areas are free of debris, tools, equipment and supplies at the conclusion of each service call. 4. FDIC Responsibilities It is the responsibility of the FDIC to contact the Contractor and to inform them of needed repairs and to provide them with the name and location of the person, the problem being experienced, the make and model of the printer and the serial number. 5. Qualifications All Contractor employees shall be able to legally work in the United States. If not a citizen, employees shall possess valid Social Security cards, Green Cards, or other legal work permits as issued by the U. S. Immigration and Naturalization Services or the United States Attorney General. 6. Special Requirements A. Warranty of Service The Contractor agrees that all labor, equipment, supplies and materials furnished under this contract shall be the warranted for a period of not less than 90 days. Notwithstanding inspection and acceptance by the FDIC OM or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this contract will at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or non-conformance to the Contractor within ninety days of protection completion. B. Smoking Restrictions The Contractor shall comply with the FDIC policy of "NO SMOKING" in FDIC controlled or managed facilities. This applies to Contractor's employees and visitors on a twenty-four (24) hour a day basis. Smoking is not allowed at any time in any FDIC leased or owned property. This applies in particular to the rest rooms, machine rooms, electrical rooms, roof areas, parking garages, elevators, etc. C. Protection and Damages The Contractor shall protect the occupants and furnishings of the buildings at all times, including floors, walls, counter tops, cabinets, etc. Damage due to work performed under this contract shall be repaired to match original work in all respects. FDIC reserves the right, at its option, to have repairs to furnishings performed by other parties and bill the Contractor for the repairs. D. Spares/Parts All parts used in the performance of this Contract shall be new and unused Original Equipment Manufacturer (OEM) parts or are equivalent to and comparable in all respects to OEM parts specifications. 7. PERIOD OF PERFORMANCE The period of performance of this Delivery Order shall be one year from the effective date of this delivery order and end on _______________ (Initial Term). This Delivery Order may be extended, at the discretion of the FDIC, for two additional (1) one-year periods. If the FDIC desires to exercise the option to extend the Period of Performance, the FDIC shall notify Contractor, in writing, of its intent not less than 30 days before the expiration of the initial Period of Performance. 8. COMPENSATION For satisfactory performance and acceptance of the work performed under this Delivery Order, the Contractor shall be paid monthly in accordance with the provisions contained herein. The FDIC shall compensate the Contractor at the hourly rates contained in Exhibit 1 for the actual productive hours worked, exclusive of travel time, vacation, holiday, sick leave and other absences. These rates include any and all wages, overhead, general and administrative expenses and profit or fee of any kind whatsoever. Contractor shall be solely responsible for the payment of third party costs associated with its performance under this Delivery Order (DO). The FDIC may pay Contractor for labor hours actually worked by its approved subcontractors in performing work under this delivery order provided that the subcontractor and the work to be performed has been approved in writing, in advance by the FDIC Contracting Officer. In consideration for the satisfactory performance by the Contractor and acceptance of the work described herein by the FDIC, the Contractor shall be paid up to a total amount NOT TO EXCEED $____________, inclusive of all costs for the Initial Term, and up to a total amount NOT TO EXCEED $_____________, inclusive of all costs for the first option period, and up to a total amount NOT TO EXCEED $_______________, inclusive of all costs for the second option period if exercised by FDIC. The FDIC Contracting Officer reserves the right to unilaterally reduce estimated staffing levels for any labor category and/or the delete office locations at any time. The Contractor will not be entitled to any reimbursement of any costs beyond the date and time that the FDIC Contracting Officer informed the Contractor of the change. FDIC reserves the right to disallow any charges invoiced by the Contractor for the Contractor's failure to meet any of the requirements of this delivery order. 9. INVOICING All invoices shall be submitted in triplicate and should include all supporting documentation, which includes, but is not limited to, original time sheets for all employees invoiced and original receipts for all travel expenses. Invoices shall be mailed to: Federal Deposit Insurance Corporation Attn: Delores Crank DIRM Contracting Group PO Box 27919 Washington, DC 20038-7919 10 NOTIFICATION OF EXPENDITURES The Contractor shall notify the FDIC in writing at least 30 days prior to the date the Contractor projects that it will expend seventy-five (75) percent of the Delivery Order "Not to Exceed" amount. 11. INSPECTION AND ACCEPTANCE CRITERIA AND PLACE OF INSPECTION Each document officially delivered as a contract deliverable shall be reviewed by the FDIC Oversight Manager (OM) or the local Technical Manager (TM) . All Contractor Deliverables shall be provided to the OM at FDIC's offices at Virginia Square in Arlington, Virginia. Contractor shall make any corrections or adjustments to deliverables that may be required by the FDIC OM at no additional cost to the FDIC. The FDIC OM must provide written acceptance to the Contractor for a deliverable to be considered accepted by the FDIC. 12. WORK PRODUCT The Work Product of the DO shall mean any and all tangible products, reports, information recorded by whatever medium, documents written materials, documentation and any and all other work product, or any portion thereof, prepared, generated or provided by Contractor or any subcontractor in connection with their performance under this DO. 13. CONFIDENTIALITY REQUIREMENTS The Contractor agrees that all of the Contractor's employees will be required to sign a confidentiality agreement stating that they shall hold confidential and not disclose information learned from the FDIC during performance of this delivery order. 14. SECURITY REQUIREMENTS The FDIC reserves the right to reject or require the replacement of any Contractor employee for any reason at anytime. Any such rejection shall not affect, alter or limit the Contractor's obligation under this Delivery Order. In the case where a Contractor employee violates FDIC security policies, or is suspected of committing a criminal act, FDIC can immediately revoke the employee's access to all FDIC systems and premises without requesting authorization of the Contractor. Payment to the Contractor relative to any employee whose access has been revoked shall not extend beyond date and time of such revocation. The Contractor shall be required to provide another equivalently qualified employee immediately. Access to the systems will be granted in accordance with the FDIC?s System Access Procedures. All FDIC provided data and system software is the property of the FDIC and may only be used in the performance of official FDIC business and specifically the tasks outlined in this statement of work. EXHIBIT 1 -- PRICE SCHEDULE FDIC BPA PRINTER REPAIR SERVICES Hourly rate for Base-Year $________, Option Year 1 $__________, Option Year 2 $________, Emergency Service Hourly Rate (4 -hour response time): for the Base-Year $________,Option Year 1 $________, Option Year 2 $_________. Parts Discount (percent of discount from MSRP): 15% Note: All hourly rated are to be quoted as fully-burdened hourly rates. Fully-burdened hourly rate is defined as meaning the hourly rate basic wages plus all indirect costs, overheads, G&A, fringe benefits and profit, including expenses. Facismile, e-mail and telephone responses will not be accepted. If you plan to submit a pricing bid, please call 202-942-3541 for the Representation and Certification that need to submitted.

Web Link

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Record

Loren Data Corp. 20010411/DSOL007.HTM (D-099 SN50I711)