Department of Veterans Affairs (381), Austin Automation Center, 1615 E. Woodward St., Austin, TX 78772

D -- SOFTWARE AND HARDWARE ASSET MANAGEMENT SOL 200-58-00 DUE 072500 POC Billie Gurkin E-MAIL: click here to contact us, billie.gurkin@mail.va.gov. Sources are sought for the effort below: STATEMENT OF OBJECTIVES (SOO) Total Enterprise Asset Management (TEAM) Solution OBJECTIVE/SCOPE: The Veterans Affairs Austin Automation Center (AAC) has acquired a wide variety of IT assets (reference the AAC web page at http://www.aac.va.gov from many different vendors through a conglomerate of contractual vehicles. The AAC has over 100 software products for the S/390 enterprise server and 39 software products that run on the distributed systems. Additionally, the AAC contracts for support services in programming, building maintenance, hardware maintenance, operational support, consulting, and training. All these IT assets are managed by multiple organizational units using multiple spreadsheets. The AAC is seeking a total solution for managing all its IT assets which meets the following broad requirements: a. Provides a central repository of information about all software (e.g., operating systems, ISV software, databases, applications) from mainframe to PC platforms, professional services (e.g., development and support contracts, leasing contracts, and other services contracts), software licensing contracts, leasing contracts, and other services contracts), software licensing agreements, records of IT asset inventory changes and updates, and hardware in the entire enterprise, to include peripherals (storage devices, printers, etc.). The information shall be accurate and commonly accessible by all organizations in the AAC that regularly use this information. This repository will assist in the management of all IT assets through their entire life-cycle from cradle to grave. This includes tracking the asset during the procurement process through disposal. b. Provides quick access to accurate information needed for budget projection, cost tracking, proposal preparation, cost projections for future purchase decisions, contract negotiation, software usage review, history of actual development costs, annual operating and maintenance costs, expected life cycle costs, and other requirements. c. Provides highly automated features so that specific information being tracked (e.g., individual software components, releases, changes, contract changes) is, as much as possible, discovered and information updated automatically such that Total Cost of Ownership (TCO) can be accurately measured at any time. d. Provides a user-friendly data entry function when data must be entered manually. e. Provides detailed data on usage of software products (frequency, customer group, etc.) and the amount of resources (primarily CPU) consumed by their use. f. Provides the capability/flexibility to collect and manage detailed data on other non-IT asset to be tracked in the future. g. Provides the flexibility and scalability to implement the solution in phases; e.g., S/390 software asset mgmt. first, server software/hardware asset mgmt. second, PC software/hardware mgmt. third, other capital asset mgmt. fourth, services contracts mgmt. fifth, etc. Respondents to this SOO shall submit a rough order of magnitude (ROM) cost estimate and general technical solution for the objectives in paragraph 2 with the following characteristics and capabilities:  Inventory, reporting, updating, and query capabilities  A method for communicating inventory changes to affected parties  Asset tracking  Portfolio management  Contract tracking  License tracking  Workflow processing  Knowledge management  Interface capability of all databases in this solution  Relationship tracking between assets  User customization of database fields  Automatic reminder of approaching important dates  Internet enabled architecture with SQL database support Posted 07/17/00 (W-SN475402). (0199)

Loren Data Corp. http://www.ld.com (SYN# 0041 20000719\D-0012.SOL)

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