National Science Foundation, Division of Administration Services, 4201 Wilson Blvd., Suite 295, Arlington, Va 22230

R -- EDITORIAL SUPPORT SERVICES FOR WOMEN, MINORITIES, AND PERSONS WITH DISABILITIES IN SCIENCE AND ENGINEERING: 2000 SOL RFQ CPO 99-030 DUE 082799 POC Marcella Green, Contract Specialist, 703-306-1122, Jeff Leithead, Contracting Officer, 703-306-1242 E-MAIL: jleithead@nsf.gov, mgreen@nsf.gov. Women, Minorities, and Persons with Disabilities in Science and Engineering: 2000 COMBINED SYNOPSIS SOLICITATION. SOLICITATION RFQ CPO 99-030. The National Science Foundation requires editorial support services for the publication Science and Engineering Indicators 2000 Women, Minorities, and Persons with Disabilities in Science and Engineering: 2000. This task is for editing only, not composition. This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Subpart 12.6, Notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; WRITTEN RESPONSES SHOULD INCLUDE PRICES AND TECHNICAL DATA SUFFICIENT TO DETERMINE TECHNICAL COMPETENCE ALONG WITH YOUR CERTS AND REPS. A WRITTEN SOLICITATION WILL NOT BE ISSUED. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-13. Description of services are as follows: STATEMENT OF WORK The National Science Foundation, through its Division of Science Resources Studies (SRS), requires editorial support services for the publication Women, Minorities, and Persons with Disabilities in Science and Engineering: 2000. The Contractor shall perform the following: Editorial support Provide substantive editing, copy editing, proofreading, and a statistical review for approximately 150 double-spaced pages of text, 25 text tables, 120 appendix tables, and 40 figures. The statistical review should include a review for content relevancy and the accuracy of statements based on tables and graphs. Also, statements with a statistical basis need to be scientifically sound (e.g. not case studies, large enough sample, not omitting important co-variates, etc.). Any additional specifications required for the statistical review will be provided by the author following the award of the contract. In addition to the substantive and statistical review outlined above, copyedit and proofread approximately 25 text tables and 120 appendix tables (of which 110 are comprised of 5 pages or less) for accuracy (add all subtotals and totals), consistency, spelling, style, and layout. The Contractor shall also copyedit and proofread approximately 40 charts for accuracy, consistency, spelling, style, and layout. Input all changes resulting from editing of text, tables, and figures. Text will be provided to the Contractor in Microsoft Word 97 for PC. The Contractor shall provide editing comments to the text electronically following review cycles using the Microsoft Word online editor function. The Contracting Officer's Technical Representative (COTR) will provide the tables and figures to the Contractor in Microsoft Excel 97 for PC. The Contractor can provide editorial comments to tables and figures on hard copy but will be required to make subsequent changes following review cycles to the electronic file. The Contractor shall provide edited tables and charts in Microsoft Excel 97 for PC. Incorporate three standard review cycles. The first cycle will consist of the Contractor's initial substantive edit, statistical review, and copy edit and the author/Program's review. The second cycle will follow the external Division review. The third cycle will follow the internal Division/DirectorateNSF and OMB review. Provide finished electronic files (in PC format), upon completion of the third cycle, on a ZIP disk to the COTR for each chapter, overview, and appendix, as well as all tables and figures. Proofread and fact-check the composition copy. Following completion of the composition, the COTR will provide a copy of the composition to the Contractor. The Contractor shall complete the proofreading and fact-checking within five (5) business days. Proofread final blueline proofs. The COTR will provide blueline proofs to the Contractor. The Contractor shall proofread the bluelines against the camera-ready copy. Due to the quick turnaround time required on bluelines from most printers, the Contractor shall complete the blueline review in one full business day. Guidelines for editing include previous version of this publication, NSF 99-338, Women, Minorities, and Persons with Disabilities in Science and Engineering: 1998, and the U.S. Government Printing Office Style Manual, supplemented by The New York Public Library Writer's Guide to Style and Usage, and any additional exceptions provided by the COTR; the SRS Publications Manager, or other designated representative. The publication, NSF 99-338, is available on the World Wide Web at http://www.nsf.gov/sbe/srs/stats.htm. Resumes: The Contractor shall provide resumes for all members of the editing team. This task requires experienced statistical editors. NOTE: Qualified individuals should have a minimum of a Master's degree in statistics, economics, sociology, psychology, or mathematics, or at least seven years experience in working with similar statistical data. Proposals shall include samples of each editor's work as well as reference names and telephone numbers for each editor. References will be contacted as part of the proposal review process. The Contractor is expected to be familiar with previous editions of the Science and Engineering Indicators report. Communication The Contractor shall meet with the COTR, and any other designated representatives to plan scheduling, editing, and formatting following the award. The Contractor shall provide weekly progress updates to the COTR and maintain an open line of communication with the COTR and/or designated representatives. The Contractor shall be available to meet with the COTR and/or designated representative as needed either in person (assume 2 trips), by telephone, or email for the duration of the contract. The form of meeting (in person, telephone, email) will be determined by the COTR. Due to the nature of this publication, frequent communication is necessary and required. Timetable The Contractor shall complete all editing and formatting within 4 weeks from the award date. Deliverables The Contractor shall provide draft copies of edited text, tables, and charts and formatted tables and charts to the COTR,and/or other designated representatives as necessary, to be determined in the initial meeting of the Contractor and the COTR following contract award. The Contractor shall provide 3 final hard copies of all text, tables, and charts and final electronic copies of the same in the formats specified above to the COTR, and/or other designated representatives. The Contractor shall arrange the date for final delivery with the COTR three weeks prior to the end of the contract. Clauses 52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items, Addenda Clause 52.215-5 Facsimile Proposals and 52.212-5 Contract and Conditions Required to Implement Statutes or Executive Orders-Commercial Items applies to this acquisition. In addition to clause 52.212-5, the Contracting Officer has determine the following clauses applies under paragraph (b), 52.222-21-Prohibitionof Segregated Facilities (Feb 1999), 52.222-26-Equal Opportunity; 52.222-35-Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36 Affirmative Action for Workers with Disabilities; 52.232-33-Payment by Electronic Funds Transfer-Other than Central Contractor Registration; 52.222-41-Service Contract Act of 1965. Offerors are to submit a completed copy of the provision 52.212-3, Offeror Representations and Certifications-Commercial items. Certification and Representations may be obtained from the web at http://www.arnet.gov/far/97-13/html/52_000.html (Note underline __ after 52.) 52.212-2 Evaluation-Commercial Items. The following factors will be used to evaluate offers: [1] Technical; [2] Past Performance; [3] Price. Technical and Past Performance when combined are approximately equal to price. [1] Technical -- evaluation will be based on your understanding of the solicitation requirements, personnel qualifications, experience, and samples. The Offeror shall provide a minimum offour (4) samples of a technical or scientific document they had edited which has quantitative analysis, charts and tables. Evaluation will be based on content, organization, statistical merit and relevance, grammar, and style. [2] Past Performance: The offeror shall provide a minimum of four (4) references including company names, addresses and telephone numbers of the contact person, and annual dollar value of each account. Overall evaluation will be conducted in accordance with simplified acquisition procedures for commercial items. NSF anticipates award date of September 30, 1999; the sic SIC code for this acquisition is [2721] small business size standard of not more than [500] employees. It is assumed that the facilities used in performance of this service is within a 100 kilometer (62-mile) radius of the NSF Headquarters, Arlington, Virginia. Any offeror intending to use facilities outside this area will be required to furnish information with their proposal which, will on its face, demonstrate your ability to meet the solicitation requirements. The determination by the Government of the acceptability of this information in no way relieves the successful offeror of the responsibility for compliance with the solicitation requirements. Offerors should contact Ms. Marcella Green by the email address indicated below or fax to receive the additional information by fax, email or regular mail. The fax number is 703-306-0870. Interested sources should submit proposals, samples, certs & reps to: The National Science Foundation, Attn: Marcella Green, 4201 Wilson Blvd., Room 295, Arlington, VA 22230 no later than 3:00 pm EST. August 27, 1999. THIS IS A 100% SMALL BUSINESS-SET ASIDE. Inquiries about this combined synopsis/solicitation should be forwarded by email to Ms. Marcella Green within 5 days after posting of this announcement. Answers to questions of a substantive nature will be provided on the CBDnet as an amendment. Facimile proposals are acceptable; Samples should be forwarded by mail to the address listed above on or before the closing date of 3:00PM August 27, 1999. Please indicate RFQ CPO 99-030 on package. Posted 08/10/99 (W-SN365696). (0222)

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