DHHS/Administration for Children and Families, Division of Acquisition Management, 370 L'Enfant Promenade, S.W., Washington, DC 20447

R -- EXPERT POSITION CLASSIFICATION SERVICES SOL ACF-990168 DUE 073099 POC Ben Sharp, Contract Specialist, (202)401-5408, Debbie Powell, Contracting Officer, (202)205-4916 E-MAIL: ERROR --, bsharp@acf.dhhs.gov. The Administration for Children and Families (ACF), Office of Resource Management (OHRM), is issuing a request for quotation for an Indefinite Delivery, Indefinite Quantity (IDIQ), fixed-price contract for services. This procurement action will use Simplified Acquisition Procedures in FAR Part 13. Note 26. The Standard Industrial Classification Code (SIC) for this purchase order is 8741. Any contractor/vendor able to meet requirements must demonstrate in writing by RFQ due date. This notice is intended for competitive purposes. You may E-mail questions/concerns to the contract specialist, Ben Sharp, at BSharp@acf.dhhs.gov. Please include the following: Company Name; Address; Phone Number; Business Class; and E-mail Address. NO PHONE CALLS ACCEPTED. All questions must be in writing and will be answered in writing. Award will be made to the firm whose offer provides the best value to the Government, price, technical capability and past performance considered. Award may be made without discussions if the most favorable initial quote results in the lowest overall cost to the Government. Quotes must include a price for each specific task. Proposals should be limited to 10 pages. Four(4) Copies of all proposals, for the following statement of work, should be delivered to the following address, (fax/E-mail copies will not be accepted): U.S. Dept. of Health and Human Services, 901 D Street, S.W., ACF Mailroom -- 2nd Floor, Wash., D.C. 20447, Attn: Ben Sharp, 2:00p.m. EST (any quotes received after the due date will not be considered or opened.) WRITTEN RESPONSES SHOULD INCLUDE PRICES AND TECHNICAL DATA SUFFICIENT TO DETERMINE CAPABILITY. STATEMENT OF WORK: The Office of Human Resource Management (OHRM) directs and manages the personnel operations and services for ACF. OHRM carries out a comprehensive program of personnel administration and assistance in support of the wide range of ACF human resource needs and actions. Due to implementation of the goals and objectives of the National Performance Review (NPR), considerable organizational and staffing streamlining has occurred. Staff reductions and recruitment restrictions have had a significant and measurable impact on the ability of human resource specialists to acquire seasoned experience in the area of position classification and position management. While staff reductions have occurred, the heavy demand for position classification has remained constant due to: (1) various structures to maximize management effectiveness, and (2) other internal alignments to reduce and realign administrative staff offices. It is anticipated that a continuing demand for timely and competent position classification will remain in the foreseeable future. Hence, it is necessary to procure expert position classification and position management service that is currently not available in house. Independently, and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, materials, equipment, and facilities, not otherwise provided by the Government, as needed to perform this Statement of Work. The Contractor (vendor) will make recommendations to the ACF Personnel Officer on the proper allocation of positions as to title, occupational series and grade using appropriate Office of Personnel Management's position classification standards, guides, and policies, and sound position management principles. Positions to be evaluated and classified will include all occupations/series applicable to ACF and its organizational entitles. It is intended that the classification services obtained under the contract will be on an as needed basis throughtout the life of the contract. TASK #1 Classification Actions -- Work performed under Task #1 requires the contractor/vendor to 1) become knowledgeable about ACF's mission, functions, organization and staffing structures (may be obtained via the ACF Internet Website at www.acf.dhhs.gov or the ACF Personnel Office), and 2) conduct data-gathering and fact-finding which may include, but not be limited to, onsite and/or telephonic conversations and interviews with managers, supervisors, management representatives and employees. Completed worked under this Task consists of 1) a hard copy of the position, 2) a hard copy of the evaluation statement, and 3) a diskette containing both in Microsoft Word 97 or compatible software. A. Review, evaluate and recommend classification on draft position description (including minor revision of the original draft position description and a written evaluation statement supporting the recommended classification) -- 1 day after date of receipt. B. Rewrite a draft position description (includes a written evaluation statement supporting the recommended classification) -- 1 1/2 days after date of receipt. C. Write a new position description based upon verbal or written input provided by supervisor/management official (includes written evaluation statement supporting the recommended classfication) -- 2 days after date of receipt. D. Conduct desk audit and recommend classfication of position description baed on individual interviews with employee and supervisor (usually for gradual accretion promotions) -- 2 days after date of receipt. Note: when, as a result of the desk audit, services outlined in A. or B. above are required, the addtional charges specificed for those services are to be applied. E. Develop a statement of difference for a career ladder position description (must document those duties and factor level descriptions that vary from the fully defined position description) -- 2 days after date of receipt. F. Conductreconsideration evaluation and make final recommendation on an original unfavorable classification determination made by another contract classifier. Provide a written explanation for sustaining or changing the original determination. (1 1/2 days after date of receipt.) Task #2 Reorganizations -- Conduct data-gathering and fact-finding as it relates to proposed reorganization structure to assess interrelationships among positions and sound position management practices, i.e., unnecessary overlap and/or duplication of work, excessive layering and/or splintering of functional responsibilities. Meet with management/management representative to clarify and obtain insight into the purpose of the reorganization. Conduct studies of proposed organizational structures and make written position management recommendations and provide position management and classification advice regarding the meirts of the proposed reorganization. (3-4 days depending on complexity of reorganization.) EVALUATION CRITERIA A. Capability of Performance Weight = 55- The offeror shall provide: expert level knowledge of position management and position classification an in-depth knowledge of the principles, concepts, and practices of the civilian personnel law as defined in Title V of the United States Code, the Code of Federal Regulations and OPM regulatory guidelines and procedures 20 pts.) The ability to perform studies and analyses in order to evaluate organizational and position structure, position management issues, and individual job requirements, to identify potential problem areas and deficiencies, develop recommendations for new methods and approaches; and provide options and or recommendations for operational and procedural changes and improvements (15 pts) skill in analyzing complex position classification actions and the ability to articulate determinations or recommendations clearly and precisely both verbally and in writting (10 pts) a broad knowledge of the Federal Government human resources functional areas (10 pts) B Demonstrated Experience Weight = 35 The offeror shall: show that it has recent successful experience in providing servies relevant to those required in this statement of work (20 pts) provide expert-level credentials of contractor employees that are relevant to the effort required by this statement of work (15 pts) C Logistical Arrangements Weight = 10 The offeror must: prepare a management plan describing the logistical arranagements that indicate how each aspect of the Specific Tasks is to be accomplished. The plan should include how the offeror ensures the timely completion and coordination of tasks, proposed staff time, and specify where and how work will be accomplished (10 pts.) The anticipated period of performance is 12 months. This requirement is being set-aside for small business concerns. Proposals are due July 30, 1999. Contractors are hereby advised any purchase order resulting from this solicitation will require a written acceptance. Posted 07/07/99 (W-SN351255). (0188)

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