Patent and Trademark Office, Office of Procurement, Box 6, Washington, DC 20231

T -- GRAPHIC DESIGN SERVICES SOL 171P9802427 DUE 062998 POC Christopher E. Zeleznik (703)305-8417 E-MAIL: Contracting Officer via email, chris.zeleznik@uspto.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, and FAR Part 13, as supplemented by the additional information stated below. This announcement constitutes the RFQ and is the only solicitation that will be issued. Quotes are requested pursuant to this announcement. All responses shall reference RFQ number 171P9802427. This solicitation incorporates all of the applicable provisions and clauses in effect through FAC 97-04, as if stated in full text. Objective: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT (FY 1998 PTO Annual Report) C.1 STATEMENT OF WORK/SPECIFICATIONS The contractor shall furnish the necessary personnel, material, equipment, services, and facilities to perform the following Statement of Work/Specifications. C.2 BACKGROUND The Commissioner of Patents and Trademarks is required by statute (35 U.S.C. 14) to publish an annual report to the Congress. In addition, the U.S. Patent and Trademark Office (USPTO)is required to publish the financial reports of the agency, with an accompanying audit report by the Office of Inspector General. C.3 PURPOSE The purpose of this solicitation and the resultant contract is to establish a source of supply to design and create a USPTO annual report tentatively entitled "FY 1998 PTO Annual Review." C.4 SCOPE OF WORK C.4.1 The Contractor shall design, produce, and deliver in camera-ready format an annual report that consists of the following: Number of pages: One hundred five (105) to One hundred twenty five (125) pages, Paper size: 8 x 11 inch paper 100% color graphics throughout the report. C.4.2 The Contractor shall anticipate attending 7 to 9 one- to two-hour meetings with John Webb (703/305-9357), Dennis Forbes (703/305-9544), and Michelle Pitts (703/305-8360) to discuss the development, style, and layout of the annual report. C.4.3 The Contractor shall implement continuous improvements during the graphic design process and anticipate additional time as needed. C.4.4 The Contractor shall provide four (4) alternative designs for each of the four (4) covers, the front inside and outside, and back inside and outside covers. C.4.5 The Contractor shall provide draft document layouts, designs, and color palettes, according to specifications to be provided by the USPTO. C.4.6 The Contractor shall provide a draft of the entire annual report, including covers, for approval, keeping in mind that a second draft may be necessary if the first sample is not approved. The Contractor shall provide other drafts as required by the USPTO. C.4.7 The Contractor shall provide the USPTO a set of color comps of the entire report, unbound, prior to final acceptance, and other color comps as required by the USPTO. C.4.8 The Contractor shall provide the final approved annual report in the following formats: camera-ready format accompanied by a XyQuest disk, another disk in HTML format, and one disk in Microsoft Word 95, Windows format. C.4.9 The Contractor shall complete the scope of work on or before January 31,1999. C.5 REQUIREMENTS C.5.1 The Contractor must have the necessary equipment or access to facilities to provide typesetting and layout, photocomposition, color separations to negatives or disks, photo scans, and conversions of documents to electronic format. C.5.2 The Contractor will be responsible for overseeing any subcontractors in the design and creation of the services guide. C.5.3 The Contractor should never do work that is not listed in this Statement of Work before contacting USPTO's Contracting Officer, Christopher E. Zeleznik (703/305-8417), for approval. C.5.4 The Contractor should submit invoices to the USPTO, Office of Finance, Box 17, Washington DC, 20231. C.5.5 The PTO retains all rights to materials as a government entity in which no copyright is held. All rights to products, including photographs, negatives, and printed materials belong to the PTO. C.6 DELIVERABLES C.6.1 The Contractor shall provide four (4) alternative designs for each of the four (4) covers, the front inside and outside, and back inside and outside covers by August 15, 1998. C.6.2 The Contractor shall provide by August 15, 1998 draft document layouts, designs, and color palettes, according to specifications to be provided by the USPTO. C.6.3 The Contractor shall provide the USPTO a set of color comps of the entire report, unbound, prior to final acceptance, and other color comps when and as required by the USPTO. The delivery dates for the color comps will be negotiated with the vendor before final award. C.6.4 The Contractor shall provide a draft of the entire annual report, including covers, for approval, keeping in mind that a second draft may be necessary if the first sample is not approved. The Contractor shall provide other drafts as required by the USPTO. Delivery dates for these drafts will be negotiated with the vendor before final award. C.6.5 The Contractor shall provide the final approved annual report in the following formats: camera-ready format accompanied by a XyQuest disk, another disk in HTML format, and one disk in Microsoft Word 95, Windows format. Quotes may be faxed to (703) 305-8294, Attention: Mr. Christopher E. Zeleznik, Contracting Officer, no later than 3:00 PM (EST) on June 29, 1998. The point of contact for information regarding this solicitation is Mr. Zeleznik at 703-305-8417. Posted 06/24/98 (0175)

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