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Purchase Services Branch, Attn: Code 535.3, Portsmouth Naval Shipyard, Portsmouth, NH 03801-2590

V -- MOTEL ACCOMMODATIONS-NORFOLK, VA SOL n00102-96-Q-0239 DUE 070596 POC Victoria Cook @ 207-438-2386 Copies of the solicitation will only be provided in response to written or faxed requests received directly from the requestor. Telephone requests will not be honored. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ) N00102-96-Q-0239. The solicitation document and incorporated provisions and clauses are those in effect in Federal Acquisition Circular 90-32, Part 12. The associated standard industrial classification code is 7011. The small business size standard is $5,000,000.00. An estimated two lots will be required for the following dates: 07/10/96 through 09/08/96 to be located in Norfolk, Virginia. An estimated total number of room days is 976. Check out date will be 09/09/96. SECTION C-Description/Specifications: Minimum size of room is 196 square feet, excluding the bathroom/facilities area; Room must provide ''Quality of Life'', sanitary, living conditions; Minimum furnishings are one double bed, two pillows, one blanket, one bedspread, one full dresser, one comfortable chair, closet or clothes hanging space, a table or desk suitable for writing, adequate lighting such as one large overhead light and a table lamp; Private bath with shower, tub, toilet and sink, a shelf/shelves for toiletries and continuous hot water. To be free of rust, cracks, etc. in the porcelain and the surrounding area. Ceiling must be free of damage (cracks, breaks, etc), anti-slip tub/mats; Clean carpeted room. To be free of insects, dirt, etc. To be shampooed atleast every 6 months or less and vacuumed by daily housekeeping services as required; Room must have a clean, sanitary odor; Color TV in operating condition; Independently controlled air conditioning/heat in good working order; All units must be securely attached to the wall, floor, etc., be clean, electrically safe and inspected on a regular basis. If it's a wall unit they should have no draft/gap in the surrounding area where it's installed. Door with chain lock or dead bolt which must be securely fastened to the wall/door frame, etc. Minimum change of linen twice a week, or upon each change of occupancy, whichever comes first; Daily towel (clean towels provided) and maid/housekeeping service (Rooms must be dusted on a regular basis or as needed); Twenty-four (24) hour telephone service with local calls free of charge; Daily mail service; Laundromat or laundry service available within a ''reasonable'' walking distance; Ice machine on premises in operating condition; Adequate, safe parking. Location of the motel must be within 12 miles traveling the main routes to the front entrance of the base; Check in time must be no later than 11:00 A.M.; Portsmouth employees are assigned one per room and afforded access to all hotel facilities as regular guests; Contract is sales tax exempt. Tax exempt number is 02-83-0038K; Term of contract in no way will be altered without concurrence of code 535.VC, Portsmouth Naval Shipyard, with appropriate modification to the contract; All rooms shall be essentially identical. No gratuities in the form of room upgrades will be permitted. If an overbooking by a hotel occurs, upgrades are allowed on a temporary basis; All rooms require a microwave and refrigerator; All rooms require a smoke detector and/or sprinkler system in operating condition. A current fire inspection certificate must be posted; All electrical outlets to be in place and firmly attached to the wall. Minimum of three grounded outlets and no use of extension cords to prevent hazardous safety/fire conditions; SECTION E-Inspection and Acceptance: Inspection and acceptance of the motel room will be done by the contract specialist/beach administrator (if required). SECTION G-Contract Administration Data: Invoices will be paid upon receipt. All motel contracts are Net 15 days. SECTION H-Special Contract Requirements: Invoices will be verified/certified by Victoria Cook, Code 535.VC; Invoices shall be prepared and submitted in quadruplicate unless otherwise specified. Invoices shall contain the following information: contract number, invoice date, description of service, breakdown of the daily schedule (that is the date, number of rooms per day, price per room, amount for the individual day), payment terms and company name; The PNS administrator reserves the right to ''sell back'' rooms not being utilized by PNS personnel to the contracted motel. Otherwise the contracted motel CANNOT utilize these rooms with other customers other than PNS personnel if the government is paying for them; Do not invoice for additional rooms until modifications have been signed and returned to code 660. Invoices must match individual modifications; Invoices will be forwarded by the PNS administrator for payment to the Disbursing Officer, code 660, Portsmouth, NH 03804 and paid on a bimonthly basis. Vendor will maintain for 3 years after final payment, backup data to their invoices which will include on a daily basis: date, employees name and room number, number of contracted rooms not occupied with room number and total house occupancy. Portsmouth employees assigned to each motel are responsible for all expenses incurred beyond the scope of the contract, i.e., long distance phone calls, room service, damages, pets and dependents. Should the motel agree to provide additional services, the basis thereof and charges for such services are strictly between the motel and the PNS employee. Place of delivery and acceptance and FOB point is Norfolk, VA. The following provisions apply: FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition; FAR 52.212-2, Evaluation-Commercial Items: it is assumed that each contractor can accommodate only 1 lot unless otherwise stated. Award of each lot will be made to the Technically Acceptable Low Offeror; FAR 52.212-3, Offeror Representations and Certifications-Commercial Items must be included with your offer; FAR 52.212-4, Contract Terms and Conditions-Commercial Items, apply to this acquisition; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items applies. Insert the following clauses: 52.212-26 Equal Opportunity, 52.212-35 Affirmative Action for Special Disabled and Vietnam Era Veterans, 52.212-36 Affirmative Action for Handicapped Workers, 52.212-41 Service Contract Act of 1965, as Amended and 52.212-42 Statement of Equivalent Rates for Federal Hires. Offers are due No Later Than 05 Jul 1996 at 12:30pm closing time at Portsmouth Naval Shipyard, Supply Dept/Purchase div, Bldg. 153, 6th floor, Code 535.VC, Portsmouth, NH 03801-2590. Point of contact is Victoria Cook, Contract Specialist at 207-438-2386. (0180)

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