U.S. Department of Energy, Rocky Flats Field Office, P.O. Box 928, Golden, Colorado 80402

70 -- ELECTRONIC DOCUMENT MANAGEMENT SYSTEM POC Information Resources Management Team Lead, Dee Jensen, 303/966-6401, Information Coordination and Management Team Lead, Judy Krumm, 303/966-6177 Electronic Document Management System - A ''turnkey'' electronic document management system is required to assist Rocky Flats Field Office (RFFO) in the management, tracking, status, archiving, and retrieval of incoming and outgoing correspondence. A ''turnkey'' system acquisition is defined as an acquisition in which the successful bidder provides any and all services relevant to the design, development, installation and implementation of the system as described. Action may be required to capture historical data for the previous fiscal year time frame. These services include end user training, hardware/software integration and planning. Several needs should be addressed in the management functions of incoming and outgoing documents. Incoming documents must be assigned a system generated tracking number when received by the RFFO Correspondence Control. Document Control Technicians identify and record the recipients, priority, reference documents and actions arising from the incoming document. An individual recipient must be notified electronically and be able to query the system to receive the mail. Individuals must be able to assign actions, status actions or close actions related to a document according to designated priveledges. Individuals must be able to access and print incoming documents, reference documents, ascertain status of actions and sort actions by organizational entity. Lastly, outgoing documents must be logged with the associated incoming document. Storage functions involve archiving and retrieval of electronic images. To archive incoming and outgoing documents the use of a document scanner will be necessary, with an estimated capacity of 1200 documents per week. These stored images must be converted into text through the use of OCR software, possibly during batch processing. Individuals must be able to make full text searches, Structured Query Language (SQL) searches, on all archived documents, with ''fuzzy logic'' query capability, as well as make ad hoc queries based on one or more fields, sort the queried information into custom reports, and save queries for future use. The system must be compatible with exisitng Rocky Flats Environmental Technology Site (RFETS) network architecture. The facilities include a VAX cluster running Oracle, super server running Windows NT, and clients with a mixture of desktop platforms, including Macintosh (with Power Mac) accounting for approximately 90 percent of the user population, and Intel-based systems. The network is based on Appletalk over Ethernet (transitioning to Windows NTAS network operating system), with FDDI connections. Projected user capacity is a maximum of 600 clients. All information must be stored in an open data structure. Existing tracking data (DOCS) must be accesible through or imported into the new system. (0193)

Loren Data Corp. http://www.ld.com (SYN# 0654 19950713\70-0021.SOL)