SOURCES SOUGHT
J -- Energy Generator Software Salt Lake City VA Medical Center Pharmacy
- Notice Date
- 3/5/2026 10:04:16 AM
- Notice Type
- Sources Sought
- NAICS
- 811210
—
- Contracting Office
- NETWORK CONTRACT OFFICE 19 (36C259) Greenwood Village CO 80111 USA
- ZIP Code
- 80111
- Solicitation Number
- 36C25926Q0304
- Response Due
- 3/12/2026 10:00:00 AM
- Archive Date
- 03/27/2026
- Point of Contact
- Thomas Parsons, Contract Specialist, Phone: 918-577-3532
- E-Mail Address
-
thomas.parsons2@va.gov
(thomas.parsons2@va.gov)
- Awardee
- null
- Description
- STATEMENT OF WORK (SOW) Service Contract Agreement Salt Lake City Utah V.A. Medical Center (SLCVA) 500 Foothill Drive Salt Lake City, UT 84148-0001 The George E. Wahlen VA Medical Center, SLCVA Biomedical Engineering Department has a requirement for a service maintenance contract for a Barrx Flex RFA Energy Generator. The contractor shall provide all labor, transportation, recertification, materials, equipment, tools, software, and disposal necessary for performing preventative maintenance (PM) and onsite repairs as required on this device. Background The SLCVA acquired this device in 2017 and the warranty has since expired. This is an energy generator used for tissue ablation in the GI clinic. Issues with software on this device cannot be repaired in-house by biomed. Additionally, there are no backup units at the facility. Therefore, a service contract is required to keep the uptime of this device as high as possible. Service agreement Period of Performance: Base year: 4/1/2026 to 3/31/2027 Option year 1: 4/1/2027 to 3/31/2028 Option year 2: 4/1/2028 to 3/31/2029 The coverage on the listed equipment shall include the generator, generator software, footswitch, and output cable. Devices The following devices will be supported by this service contract. EE # Manufacturer Equipment Name Model Serial 82732 Covidien Radiofrequency Therapy Systems: Tissue Ablation Barrx Flex RFA Generator FE3350X Scope of Services The contractor agrees to provide the following during the Period of Performance (POP) of this contract: Contractor shall provide full-service coverage of this equipment, including both corrective and preventative maintenance. The Contractor shall not charge additional money for any shipping, parts, labor, or travel to repair or replace this equipment. Contractor shall provide functionally equivalent loaner equipment at the Customer s request at no additional charge while the customer s equipment is being repaired or serviced. Contractor shall provide all software version upgrades for this equipment to Customer at no additional charge. Documentation The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with the specifications each ESR must, at a minimum, document the following data legibly and in complete detail: Name of contractor and contract number Purchase order number Contractor service ESR number/log number Date, time (starting and ending), equipment downtime and hours on-site for service call. Description of problems reported by the COR/user (if applicable) Identification of equipment to be serviced: Inventory ID number Manufacturer s name, device name, model number and serial number Any other manufacturer s identification numbers Itemized description of service performed (incl., if applicable, costs associated with after normal working hour services) including: Labor and travel Parts (with part numbers) Materials and circuit location of problem/corrective action Total cost to be billed Signatures, as needed FSE performing services described Authorized VA Employee who witnessed service described Reporting Requirements The contractor shall check in with Biomedical Engineering Department prior to performing any service or maintenance. When the service is completed, the FSE shall document services rendered on a legible ESR. The FSE shall log out with the Biomedical Engineering Department and submit the ESR(s) to the COR and Biomedical Engineering Department. Quality Assurance According to the Inspection of Services clause (FAR 52.246-4 Inspection of Services Fixed Price, Aug 1996) the government will evaluate the contractor s performance under this contract. For those tasks listed on the Performance Requirement Table (PRT) in this SOW, the COR will follow the methods of surveillance specified in this contract. When a required service in the PRT indicates defective performance, the COR will require the contract manager or representative to document the service or repair performed. Government surveillance of tasks not listed in the PRT may occur during the performance period of this contract. Such surveillance will be done by the method of surveillance identified in the PRT. Any action taken by the contracting officer as result of surveillance will be in accordance with the terms of this contract. Hours of Coverage Telephone support Support Monday-Friday 0800-1700 local time Response within 24 business hours Facility hours Normal hours of coverage are Monday through Friday from 8am to 5pm local time (Mountain), excluding federal holidays listed as follows: New Year s Day Memorial Day Columbus Day Christmas Day Dr. Martin Luther King Jr s Birthday Independence Day Veteran s Day Presidents Day Labor Day Thanksgiving Day Any other day specifically declared a National Holiday by the President of the United States When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday the preceding Friday is observed as a holiday by US Government Agencies. Infection Control Contractor shall conform to the infection control measures as specified in the work area. Preventative Maintenance Service will normally be performed in the surgical suite, unless otherwise directed by facilities staff. Facility Security Contractors, contractor personnel, subcontractors, shall be subjected to the same Federal Laws, Regulations, Standards, VA Directives and Policies regarding information system and physical security as VA personnel Contractor shall comply with all VAMC facility security requirements. Weapons prohibited: enclosed containers, toolboxes, vehicles, and personal property are subject to searches at the discretion of the VAMC police. Contractors, contractor personnel, subcontractors, shall park in designated parking areas. Biomedical Engineering will provide instruction on approved areas. END OF SOW
- Web Link
-
SAM.gov Permalink
(https://sam.gov/workspace/contract/opp/11d361f939c840ddb884bab259826c2b/view)
- Place of Performance
- Address: Salt Lake City VA Health Care System George E. Wahlen VA Medical Center 500 Foothill Drive Salt Lake City, UT 84148
- Record
- SN07736362-F 20260307/260305230050 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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