Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF FEBRUARY 27, 2026 SAM #8859
SOLICITATION NOTICE

D -- Veterans Critical Communication Software, Inserter, and Postal Permit

Notice Date

2/25/2026 12:43:20 PM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

541519 — Other Computer Related Services
 

Contracting Office

NETWORK CONTRACT OFFICE 19 (36C259) Greenwood Village CO 80111 USA
 

ZIP Code

80111
 

Solicitation Number

36C25926Q0276
 

Response Due

3/13/2026 9:00:00 AM
 

Archive Date

04/12/2026
 

Point of Contact

Noaa Lanotte, Contracting Officer, Phone: 303-712-5794
 

E-Mail Address

Noaa.Lanotte@va.gov
(Noaa.Lanotte@va.gov)
 

Awardee

null
 

Description

Request for Quote (RFQ) #: 36C25926Q0276 Veterans Critical Communication Software, Inserter, and Postal Permit This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. Questions are to be provided to Noaa.Lanotte@va.gov no later than 10:00am MT, March 4, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to Noaa.Lanotte@va.gov no later than 10:00am MT, March 13, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (10MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0276. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 1, 2025. The North American Industrial Classification System (NAICS) code for this procurement is 541519 with a small business size standard of 150 Employees. This solicitation is unrestricted. List of Line Items; Line Item Description Country of Origin Estimated Quantity Unit of Measure Unit Price Total Price 0001 VCCM Workflow Software (Brand Name or Equal) Base Year: Estimated Period of Performance: June 1, 2026 May 31, 2027 12 MO $ $ 0002 Quadient DS 700 IQ (Brand Name or Equal) Base Year: Estimated Period of Performance: June 1, 2026 May 31, 2027 12 MO $ $ 1001 VCCM Workflow Software (Brand Name or Equal) Option Year 1: Estimated Period of Performance: June 1, 2027 May 31, 2028 12 MO $ $ 1002 Quadient DS 700 IQ (Brand Name or Equal) Option Year 1: Estimated Period of Performance: June 1, 2027 May 31, 2028 12 MO $ $ 2001 VCCM Workflow Software (Brand Name or Equal) Option Year 2: Estimated Period of Performance: June 1, 2028 May 31, 2029 12 MO $ $ 2002 Quadient DS 700 IQ (Brand Name or Equal) Option Year 2: Estimated Period of Performance: June 1, 2028 May 31, 2029 12 MO $ $ 3001 VCCM Workflow Software (Brand Name or Equal) Option Year 3: Estimated Period of Performance: June 1, 2029 May 31, 2030 12 MO $ $ 3002 Quadient DS 700 IQ (Brand Name or Equal) Option Year 3: Estimated Period of Performance: June 1, 2029 May 31, 2030 12 MO $ $ 4001 VCCM Workflow Software (Brand Name or Equal) Option Year 4: Estimated Period of Performance: June 1, 2030 May 31, 2031 12 MO $ $ 4002 Quadient DS 700 IQ (Brand Name or Equal) Option Year 4: Estimated Period of Performance: June 1, 2030 May 31, 2031 12 MO $ $ Grand Total $ Description of Requirements for the items to be acquired: See attached Statement of Work. Governing Law Clause: Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrink-wrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. §3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this Clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this Clause shall prevail. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ). 28 U.S.C. § 516. At the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by contract/order modification (Standard Form 30) and shall only be effected by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity. RFO 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition ADDENDUM to FAR RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.� No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.� All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.� Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- Brand name, if any and Make or model number, Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. Submission of quote shall include the following volumes: (I) - Technical Capability; (II) Price; and (III) - Completion of Attachment FAR 52.225-6 Trade Agreements Certificate Volume I - Technical Capability Offeror must demonstrate the ability to meet the requirements of the Statement of Work. The offeror shall submit specifications, cut sheets, or brochures confirming the equal item, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Vendor shall be an OEM, authorized dealer, authorized distributor for the proposed software and equipment, verified by an authorization letter or other documents from the OEM. Volume II Price Price - The offeror shall complete the pricing schedule provided in Section (v) above. Volume III - Completion of Attachment FAR 52.225-6 Trade Agreements Certificate The offeror shall complete the Attachment FAR 52.225-6 Trade Agreements Certificate and submit as part of the quote. (End of Addendum to RFO 52.212-1) RFO 52.212-2, Evaluation--Commercial Items applies to this acquisition ADDENDUM to RFO FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Technical Capability Factor 2. Price Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Factor 1. Technical Capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Factor 2. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price.� For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line-item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s). (End of Addendum to RFO 52.212-2) RFO 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. Provisions to include as prescribed: Table 12-2 Provisions to include as prescribed. Check Mark (X) Number Title Source � 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions Statute � 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation Statute � X 52.204-7 System for Award Management Registration Statute � 52.204-7 with Alt I System for Award Management Registration, with Alternate I Statute � 52.204-90 Offeror Identification Statute � 52.207-6 Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) Statute � 52.209-12 Certification Regarding Tax Matters Statute � 52.219-2 Equal Low Bids Statute � 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products E.O. � 52.222-48 Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification Other � 52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification Other � 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan Statute � 52.223-4 Recovered Material Certification Statute � 52.225-2 Buy American Certificate Statute � 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate Statute � X 52.225-6 Trade Agreements-Certificate Statute � 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification Statute � 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications Statute � 52.226-3 Disaster or Emergency Area Representation Statute � X 52.229-11 Tax on Certain Foreign Procurements Notice and Representation Statute � 52.240-90 Security Prohibitions and Exclusions Representations and Certifications Statute Required Clauses: RFO 52.212-4 Terms and Conditions Table 12-3 Clauses to include as prescribed. Check Mark (X) Number Title Source � 52.203-6 with Alt I Restrictions on Subcontractor Sales to the Government Statute � 52.203-13 Contractor Code of Business Ethics and Conduct Statute � X 52.203-17 Contractor Employee Whistleblower Rights Statute � 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Statute � X 52.204-9 Personal Identity Verification of Contractor Personnel Other � X 52.204-13 System for Award Management Maintenance Statute � 52.204-91 Contractor identification Other � X 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Statute � 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters Statute � X 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Statute � 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns Statute � 52.219-6 Notice of Total Small Business Set-Aside Statute � 52.219-6 with Alt I Notice of Total Small Business Set-Aside, with Alternate I Statute � X 52.219-8 Utilization of Small Business Concerns Statute � X 52.219-9 Small Business Subcontracting Plan Statute � 52.219-9 with Alt I Small Business Subcontracting Plan, with Alternate I Statute � 52.219-9 with Alt II Small Business Subcontracting Plan, with Alternate II Statute � 52.219-9 with Alt III Small Business Subcontracting Plan, with Alternate III Statute � 52.219-9 with Alt IV Small Business Subcontracting Plan, with Alternate IV Statute � 52.219-14 Limitations on Subcontracting Statute � X 52.219-16 Liquidated Damages Subcontracting Plan Statute � 52.219-33 Nonmanufacturer Rule Statute � X 52.222-3 Convict Labor EO � 52.222-19 Child Labor Cooperation with Authorities and Remedies EO � X 52.222-35 Equal Opportunity for Veterans Statute � 52.222-35 with Alt I Equal Opportunity for Veterans, with Alternate I Statute � X 52.222-36 Equal Opportunity for Workers with Disabilities Statute � 52.222-36 with Alt I Equal Opportunity for Workers with Disabilities, with Alternate I Statute � X 52.222-37 Employment Reports on Veterans Statute � 52.222-40 Notification of Employee Rights Under the National Labor Relations Act EO � 52.222-41 Service Contract Labor Standards Statute � 52.222-42 Statement of Equivalent Rates for Federal Hires Statute � 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) Statute � 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment Statute � X 52.222-50 Combating Trafficking in Persons Statute � 52.222-50 with Alt I Combating Trafficking in Persons, with its Alternate I Statute � 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements Other � 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements Other � X 52.222-54 Employment Eligibility Verification EO � 52.222-62 Paid Sick Leave Under Executive Order 13706 EO � 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items Statute � 52.223-9 with Alt I Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I Statute � 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons Statute � 52.223-12 Maintenance Statute � 52.223-20 Aerosols Statute � 52.223-21 Foams Statute � X 52.223-23 Sustainable Products and Services Statute � 52.224-3 Privacy Training Statute � 52.224-3 with Alt I Privacy Training, with Alternate I Statute � 52.225-1 Buy American-Supplies Statute � 52.225-1 with Alt I Buy American-Supplies, with Alternate I Statute � 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Statute � 52.225-3 with Alt II Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II Statute � 52.225-3 with Alt III Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III Statute � 52.225-3 with Alt IV Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV Statute � X 52.225-5 Trade Agreements Statute � 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States Other � 52.225-26 Contractors Performing Private Security Functions Outside the United States Statute � 52.226-4 Notice of Disaster or Emergency Area Set-Aside Statute � 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area Statute � X 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving EO � X 52.229-12 Tax on Certain Foreign Procurements Statute � 52.232-29 Terms for Financing of Commercial Products and Commercial Services Statute � 52.232-30 Installment Payments of Commercial Products and Commercial Services Statute � X 52.232-33 Payment by Electronic Funds Transfer System for Award Management Statute � 52.232-34 Payment by Electronic Funds Transfer Other than System for Award Management Statute � 52.232-36 Payment by Third Party Statute � X 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Statute � 52.232-90 Fast Payment Procedure Statute � X 52.233-3 Protest After Award Statute � X 52.233-4 Applicable Law for Breach of Contract Claim Statute � X 52.240-91 Security Prohibitions and Exclusions Statute � 52.240-91 with Alt I Security Prohibitions and Exclusions, with Alternate I Statute � 52.240-92 Security Requirements Other � 52.240-92 with Alt II Security Requirements with Alternate II Other � 52.240-93 Basic Safeguarding of Covered Contractor Information Systems � � X 52.244-6 Subcontracts for Commercial Products and Commercial Services Statute � 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels Statute � 52.247-64 with Alt I Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I Statute � 52.247-64 with Alt II Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II Statute Additional contract requirements or terms and conditions: 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days of the expiration date of the current contract period. 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 45 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years. 852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.211-76 Liquidated Damages-Reimbursement for Data Breach Costs (FEB 2023) VAAR 852.212-71 Gray Market and Counterfeit Items (FEB 2023) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (SEP 2018) VAAR 852.233-71 Alternate Protest Procedure (SEP 2018) VAAR 852.239-70 Security Requirements for Information Technology Resources (FEB 2023) VAAR 852.239-71 Information System Security Plan and Accreditation (FEB 2023) VAAR 852.239-75 Information and Communication Technology Accessibility Notice (FEB 2023) VAAR 852.239-76 Information and Communication Technology Accessibility (FEB 2023) VAAR 852.246-71 Rejected Goods (OCT 2018) The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to Noaa.Lanotte@va.gov by 10:00am MT, March 13, 2026. Name and email of the individual to contact for information regarding the solicitation: Noaa Lanotte Noaa.Lanotte@va.gov
 

Web Link

SAM.gov Permalink
(https://sam.gov/workspace/contract/opp/d0ab5067ff964085b6a915b77b754336/view)
 

Place of Performance

Address: Department of Veterans Affairs Eastern Colorado VA Health Care System Rocky Mountain Regional VA Medical Center 1700 North Wheeling Street, Aurora 80045

Zip Code: 80045
 

Record

SN07726445-F 20260227/260225230040 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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