SPECIAL NOTICE
D -- Synchronicity Picture Archiving and Communications System (PACS)
- Notice Date
- 4/2/2025 4:14:13 AM
- Notice Type
- Special Notice
- NAICS
- 513210
—
- Contracting Office
- 244-NETWORK CONTRACT OFFICE 4 (36C244) PITTSBURGH PA 15215 USA
- ZIP Code
- 15215
- Solicitation Number
- 36C24425Q0542
- Response Due
- 4/10/2025 9:00:00 AM
- Archive Date
- 04/25/2025
- Point of Contact
- Jefferson Mann, Contract Specialist, Phone: 717-202-5456
- E-Mail Address
-
jefferson.mann@va.gov
(jefferson.mann@va.gov)
- Awardee
- null
- Description
- NOTICE OF INTENT TO SOLE SOURCE: IAW FAR 5.101 this notice is to advise the public that The Department of Veterans Affairs, Regional Procurement Office East (RPOE), Network Contracting Office 4, intends to award a sole source, Firm-Fixed-Price contract pursuant to FAR 13.106-1(b)(2) to Fujifilm Healthcare Americas Corporation (HCUS) located at 81 Hartwell Ave, Ste 300, Lexington, MA, 02421, for a single year requirement. The Philadelphia VA Medical Center (VAMC) requires Synchronicity Picture Archiving Communications System (PACS) implementation, licensing, and training. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS or QUOTATIONS. Responsible sources that believe they can meet the requirements may give written notification by submitting capability information that clearly demonstrates the capability to perform all required work and applicable certifications/licenses for the Hardware/Software. Capability information is required prior to the response due date and time, to establish the ability of the source to meet this requirement. Capability information should not be a generic mission statement or marketing material. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services and customer point of contact with corresponding telephone number and email address. Responses must include following information: 1. Company Name 2. SAM number 3. Company s address 4. Point of Contact information (title, phone number and email address) 5. Business size. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs associated with the preparation of responses to this notification. Responses are due by 12:00pm ET, Thursday, April 10, 2025. No submissions will be accepted after this date and time. Responses shall be submitted via email to jefferson.mann@va.gov. Telephone inquiries will not be accepted. The NAICS code for this acquisition is 513210 and the size standard is $47 Million. Statement of Work (SOW) STATEMENT OF WORK FOR POINT OF CARE (POC) SYNAPSE SYNCHRONICITY PICTURE ARCHIVING AND COMMUNICATION SYSTEM (PACS) Philadelphia VA Medical Center (VAMC) Corporal Michael J. Crescenz VA Medical Center 3900 Woodland Ave, Philadelphia, PA 19104 Background Philadelphia VAMC requires an ultrasound PACS image storage system for the hospital s point-of-care ultrasounds. Synapse Synchronicity software communicates with point-of-care (POC) ultrasound devices via Digital Imaging and Communications in Medicine (DICOM) and Customer's Patient Registration/Electronic Medical Record (EMR) systems via Health Level 7 (HL7). The Synchronicity system integrates with the Veterans Health Information Systems and Technology Architecture (VistA) to provide a long-term contingency. This is an image storage and interface solution for the hospital that fills a current gap for ultrasound image review and storage in Critical Care (CC), Interventional Radiology (IR), and the Emergency Department (ED). Without an ultrasound image storage system, the VA has no long-term storage solution for POC health history and image records from procedural cases (i.e. needle guided procedures). Additionally, these records provide documentation support for any potential legal challenges due to patient care. Project Scope The Contractor shall provide application licensing, installation, and training of staff on the Synchronicity PACS system. Contractor will be required to coordinate with Biomedical Engineering staff on system setup, system configuration, interface testing, and necessary clinical training for a fully functioning Ultrasound POC PACS system. The Contractor will include all labor, software, software licenses, and training to deploy the system specified herein. Compatibility Must integrate with VistA Computerized Patient Record System (CPRS) via HL7 & VistA Imaging via DICOM Must integrate with Philadelphia VA Medical Center s (VAMC) existing ultrasounds See Appendix A for inventory. There must be no limit to the number of ultrasounds that can be connected to the system. Software must be compatible with existing Office of Information and Technology (OI&T) workstation hardware. Software must be Microsoft Windows 10 and Microsoft Windows 11 compatible. Application server software must be Microsoft Windows Server 2019 or higher. Specifications All software will be hosted within a server based virtual environment and necessary OI&T workstation hardware. Installation and support shall be provided remotely via Microsoft Teams screen sharing method and will be carried out using VA Non-Mail Enabled Accounts (NMEA) Software application and version must be most current version available (version 1.3 or higher) and approved on the VA Technical Reference Model (TRM) Management Software Licenses: All licenses included under this contract scope shall be for a minimum of one year: Includes Workflow Manager Core License (1) Includes Workflow Manager Emergency Department License (1) Includes Workflow Manager Critical Care License (1) Includes Workflow Manager Interventional Radiology License (1) Includes HL7 Interfaces Core License (1) There shall be no restriction on end-user instances. The licenses included are enterprise style with no limit to workstation endpoints. Software must fully function with the following Virtual Machine (VM) resource allocations: Production Application Server: Operating System: Windows Server 2019 or higher (must be a Microsoft supported version) Virtual Processors: 12 (or lower) Memory: 32 to 64 GB Hard Drive Provisioning: Must not exceed 2.6 TB of storage Test Application Server: Operating System: Windows Server 2019 or higher (must be a Microsoft supported version) Virtual Processors: 8 (or lower) Memory: 16 to 32 GB Hard Drive Provisioning: Must not exceed 800 GB of storage Database Server: Operating System: Windows Server 2019 or higher (must be a Microsoft supported version) Virtual Processors: 4 (or lower) Memory: 8 to 16 GB Hard Drive Provisioning: Must not exceed 800 GB of storage Microsoft SQL Server 2019 Standard (SQL license provided by VA) Test Database Server: Operating System: Windows Server 2019 or higher (must be a Microsoft supported version) Virtual Processors: 4 (or lower) Memory: 8 to 16 GB Hard Drive Provisioning: Must not exceed 800 GB of storage Microsoft SQL Server 2019 Standard (SQL license provided by VA) Training: Must include remote clinical applications training (8 super-users at a minimum) Any training material and/or user guides shall be included Warranty: Must include one-year minimum of software support and licenses. Technical support center must be available 24/7, 365 days with a single point of contact for software support. Support contact method and information shall be provided by Contractor at time of go-live. Must include software updates and enhancements during the annual warranty period. Software updates and enhancements will be coordinated by Biomedical Engineering staff to avoid impacts to patient care. Installation Deployment services are included within this contract for the specified system. All installation services covered under this contract are to be completed remotely. No on-site services are included under this contract scope. Installation services shall ensure complete usability of system to OEM specifications at completion of go-live and at a minimum contain the following: Project management Software installation on production and test servers Activation of all required licenses Implementation and testing of HL7 interface with Vista CPRS Upon contract award, the Contractor must provide a project manager point of contact for contract kick-off to the Program Point of Contact (POC). The Contractor will work with Biomedical Engineering staff to provide any additional documentation required and coordinate the necessary tasks for deployment of the software. Installers providing labor services must be Original Equipment Manufacturer (OEM) trained. All installation services will be provided remotely via Microsoft Teams through screen share session with Biomedical Information Systems Specialists (BISS) through use of elevated privilege accounts. Vendor is not authorized to remotely connect to system via a Site-to-Site (S2S) tunnel or Citrix Access Gateway. Appendix A Asset Tag Serial Number Asset Manufacturer Asset Model Name Asset Type Owning Department 100187 USO17B0945 PHILIPS MEDICAL SYS/ULTRASOUND EPIQ 7 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-438-SURGERY - VASCULAR 100194 USO17B0982 PHILIPS MEDICAL SYS/ULTRASOUND EPIQ 7 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-438-SURGERY - VASCULAR 100199 USO17B1179 PHILIPS MEDICAL SYS/ULTRASOUND EPIQ 7 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-360-DIAGNOSTIC IMAGING 100206 SGO170008 PHILIPS MEDICAL SYS/ULTRASOUND CX50 SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-434-SURGERY 100209 USO17B0944 PHILIPS MEDICAL SYS/ULTRASOUND EPIQ 7 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-438-SURGERY - VASCULAR 100215 USO17B1176 PHILIPS MEDICAL SYS/ULTRASOUND EPIQ 7 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-360-DIAGNOSTIC IMAGING 100284 USN17F0005 PHILIPS MEDICAL SYS/ULTRASOUND AFFINITI 70 SCANNING SYSTEMS: ULTRASONIC 642-433-SURGERY - OTOLARYNGOLOGY 100388 04C28X FUJIFILM MEDICAL SYS X-PORTE SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-890-ANESTHESIOLOGY 100393 04B978 FUJIFILM MEDICAL SYS X-PORTE SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-200-MEDICINE 100692 Q4C2M4 FUJIFILM MEDICAL SYS SII SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-434-SURGERY 100715 Q4RYHY FUJIFILM MEDICAL SYS EDGE II SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-434-SURGERY 100719 Q4RYMY FUJIFILM MEDICAL SYS EDGE II SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-206-MEDICINE - CARDIOLOGY 100723 Q4RYTF FUJIFILM MEDICAL SYS EDGE II SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-360-DIAGNOSTIC IMAGING 100839 USN17B0958 PHILIPS MEDICAL SYS/ULTRASOUND EPIQ 7 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-206-MEDICINE - CARDIOLOGY 100991 US118B1207 PHILIPS MEDICAL SYS EPIQ 7 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-206-MEDICINE - CARDIOLOGY 101262 121020095396 VOLCANO CORP CORE MOBILE SCANNING SYSTEMS: ULTRASONIC: INTRAVASCULAR 642-208-MEDICINE - CARDIOLOGY 102891 Q4X4VK FUJIFILM MEDICAL SYS EDGE II SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-030-MEDICINE - MICU 103613 LE300392 GENERAL ELECTRIC NEXTGEN LOGIQ E SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-283-PHYSICAL MEDICINE & REHAB 103614 US81810834 PHILIPS MEDICAL SYS/ULTRASOUND SPARQ SCANNING SYSTEMS: ULTRASONIC 642-031-SURGERY - SICU 103923 Q4WCGM FUJIFILM MEDICAL SYS EDGE II SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-363-DIAGNOSTIC IMAGING 103937 AU61007 GENERAL ELECTRIC/MEDICAL SYS VIVID E95 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-206-MEDICINE - CARDIOLOGY 104717 404309 SIEMENS MEDICAL SYSTEMS ACUSON SC2000 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-208-MEDICINE - CARDIOLOGY 104739 04G5D2 SONOSITE SII SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-209-MEDICINE 105544 2100-00003893 PARKS MEDICAL ELECTRONICS FLO-LAB 2100-SX2 SCANNING SYSTEMS: ULTRASONIC: VASCULAR 642-438-SURGERY - VASCULAR 108556 Q53NYF FUJIFILM MEDICAL SYS EDGE II SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-208-MEDICINE - CARDIOLOGY 108557 Q53R0F FUJIFILM MEDICAL SYS EDGE SCANNING SYSTEMS: ULTRASONIC 642-208-MEDICINE - CARDIOLOGY 108659 7914980 OLYMPUS/MEDICAL INST EU-ME2 SCANNING SYSTEMS: ULTRASONIC: ENDOSCOPIC 642-201-MEDICINE - PULMONARY 108756 Q53NZW FUJIFILM MEDICAL SYS EDGE II SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-205-MEDICINE 108762 US6190698 PHILIPS MEDICAL SYS/ULTRASOUND EPIQ 5 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-360-DIAGNOSTIC IMAGING 109308 1238 VOLCANO CORP CORE MOBILE SCANNING SYSTEMS: ULTRASONIC: INTRAVASCULAR 642-363-DIAGNOSTIC IMAGING 117827 405238 SIEMENS MEDICAL SYS ACUSON SC2000 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-208-MEDICINE - CARDIOLOGY 121615 Q5HWKL FUJIFILM MEDICAL SYS IVIZ SCANNING SYSTEMS: ULTRASONIC 642-209-MEDICINE 122908 05261Z FUJIFILM SONOSITE INC SONOSITE PX SCANNING SYSTEMS: ULTRASONIC 642-209-MEDICINE 123615 100128 VOLCANO CORP Intrasight Mobile 5 SCANNING SYSTEMS: ULTRASONIC: INTRAVASCULAR 642-434-SURGERY 125832 Q5WN03 FUJIFILM SONOSITE INC EDGE II SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-370-NUCLEAR MEDICINE 125833 Q5WNX4 FUJIFILM SONOSITE INC EDGE II SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-360-DIAGNOSTIC IMAGING 126658 USN22F1170 PHILIPS MEDICAL SYS/ULTRASOUND AFFINITI 70 SCANNING SYSTEMS: ULTRASONIC 642-438-SURGERY - VASCULAR 127910 2100-000005155 PARKS MEDICAL ELECTRONICS FLO-LAB 2100-SX2 SCANNING SYSTEMS: ULTRASONIC: VASCULAR 642-438-SURGERY - VASCULAR 130868 C1525953 VERATHON INC BLADDERSCAN PRIME PLUS SCANNING SYSTEMS: ULTRASONIC 642-470-NURSING 130869 C1525952 VERATHON INC BLADDERSCAN PRIME PLUS SCANNING SYSTEMS: ULTRASONIC 642-470-NURSING 130870 C1525951 VERATHON INC BLADDERSCAN PRIME PLUS SCANNING SYSTEMS: ULTRASONIC 642-470-NURSING 132358 AU85991 GE HEALTHCARE USA VIVID E95 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-206-MEDICINE - CARDIOLOGY 136276 05KJ7H FUJIFILM SONOSITE INC SONOSITE LX SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-030-MEDICINE - MICU 136595 05L0CR SONOSITE SONOSITE PX SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-030-MEDICINE - MICU 136596 05L0CX SONOSITE SONOSITE PX SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-030-MEDICINE - MICU 136597 05L0CT SONOSITE SONOSITE PX SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-434-SURGERY 137256 AU26310 GE HEALTHCARE USA VIVID E95 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-208-MEDICINE - CARDIOLOGY 137278 INVVR22400367E GE HEALTHCARE USA INVENIA ABUS SCANNING SYSTEMS: ULTRASONIC 642-360-DIAGNOSTIC IMAGING 52231 03876W SONOSITE MICROMAXX SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-363-DIAGNOSTIC IMAGING 69525 O3HMTQ SONOSITE S-NERVE SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-890-ANESTHESIOLOGY 78627 03R9L1 SONOSITE S-ICU SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-030-MEDICINE - MICU 79568 1202419 OLYMPUS/MEDICAL INST MAJ-935 SCANNING SYSTEMS: ULTRASONIC: ENDOSCOPIC 642-201-MEDICINE - PULMONARY 84321 03WONZ SONOSITE EDGE SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-890-ANESTHESIOLOGY 84636 O3WFDW SONOSITE EDGE SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-209-MEDICINE 84649 201308 SONOSITE EDGE SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-205-MEDICINE 88402 G330016514 HITACHI MEDICAL NOBLUS SCANNING SYSTEMS: ULTRASONIC 642-434-SURGERY 88432 US914B0009 PHILIPS MEDICAL SYS EPIQ 7 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-360-DIAGNOSTIC IMAGING 90038 203U1696 ALOKA PROSOUND F75 SCANNING SYSTEMS: ULTRASONIC 642-207-MEDICINE - GASTROENTEROLOGY 90907 US115B0045 PHILIPS MEDICAL SYS EPIQ 7 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-363-DIAGNOSTIC IMAGING 94958 VH120044FF GENERAL ELECTRIC/MEDICAL SYS VSCAN SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-363-DIAGNOSTIC IMAGING 94962 VH1200465V GENERAL ELECTRIC/MEDICAL SYS VSCAN SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-363-DIAGNOSTIC IMAGING 96169 VH121196X9 GENERAL ELECTRIC/MEDICAL SYS VSCAN SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-890-ANESTHESIOLOGY 96170 VH121201MR GENERAL ELECTRIC/MEDICAL SYS VSCAN SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-890-ANESTHESIOLOGY 96171 VH121132V2 GENERAL ELECTRIC/MEDICAL SYS VSCAN SCANNING SYSTEMS: ULTRASONIC: PORTABLE 642-890-ANESTHESIOLOGY 96321 US516B0613 PHILIPS MEDICAL SYS EPIQ 7 SCANNING SYSTEMS: ULTRASONIC: CARDIAC 642-360-DIAGNOSTIC IMAGING 97158 500649US1 GENERAL ELECTRIC/MEDICAL SYS LOGIQ S7 SCANNING SYSTEMS: ULTRASONIC 642-360-DIAGNOSTIC IMAGING 99400 20581452 HITACHI DATA SYSTEMS ARIETTA 70 SCANNING SYSTEMS: ULTRASONIC 642-434-SURGERY
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/b79411e0b57f44e69a4d68fd7d87fd87/view)
- Record
- SN07394558-F 20250404/250402230047 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's SAM Daily Index Page |