SOURCES SOUGHT
65 -- Ceiling Lifts Harry S. Truman Memorial VAMC
- Notice Date
- 7/6/2020 11:51:44 AM
- Notice Type
- Sources Sought
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- 255-NETWORK CONTRACT OFFICE 15 (36C255) LEAVENWORTH KS 66048 USA
- ZIP Code
- 66048
- Solicitation Number
- 36C25520Q0565
- Response Due
- 7/10/2020 1:00:00 PM
- Archive Date
- 09/08/2020
- Point of Contact
- Michael Murphy, Contract Specialist, Phone: 913-946-1967
- E-Mail Address
-
michael.murphy7@va.gov
(michael.murphy7@va.gov)
- Awardee
- null
- Description
- Statement of Work: Ceiling lifts in HSTMVA, Columbia, Missouri General Information Title of Project: Ceiling lifts in HSTMVA, replacement of end of life lifts and new lifts in new activation areas. Scope of Work: The contractor shall provide all labor, supervision and all other resources required to deliver the requirements stated herein, except as may otherwise be specified in this statement of work. 770-pound advanced ceiling lifts, as noted in the location list (with fast motion, continuous-charge room-covering rail systems, integrated scales with readouts in the hand control, and tool-free emergency lowering) are to be delivered, installed, and tested. If proposed cost exceeds budget, HSTMVA will prioritize and specify final lift locations. Background: Ceiling lifts have been installed in many places throughout HSTMVA. These requested systems integrate into an existing system of 100% Guldmann lifts that are used to lift, transfer, and reposition inpatients and outpatients. Patients may arrive at any of these locations on a sling or be sent on to another location on a sling applied at these locations. Some of the systems being requested are filling in gaps where patients still need to be lifted, transferred, or repositioned. Many are being installed in areas that already contain similar equipment. Performance Period/Schedule: The contractor shall complete the work required under this SOW no later than August 15th, 2020, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor s proposal, the contractor s proposed completion date shall prevail. Installation dates must be coordinated with COTR as some require previous work, and dates may be adjusted by the Government as required if engineering changes are required and delayed. General Requirements Contractor will provide evaluation of spaces where ceiling lifts are needed and submission of plans to HSTMVA Engineering service, to assure that workable versions are installed and comply with VA design requirements and relevant standards. A walkthrough is required. Contractor will coordinate with Engineering service to verify access to engineering mechanical, HVAC, and fire systems components within the mounting area of the lift units. Contractor will coordinate with Contracting Officer Technical Representative (COTR) to schedule installations in individual areas. Contractor will provide information on minimum clearances for operation of each lift. Contractor will provide a list of all construction or modifications required to install these lifts. The goal is to install around any obstructions without requiring VA to make construction modifications. Contractor will provide all qualified personnel, materials, equipment and services necessary to install ceiling lifts and supporting electrical outlets for the rooms described below under Location, including lifts, tracks, spreader bars, attachment hardware, and all other equipment necessary for safe operation. Detailed requirements are described in the Standards and Special Requirements sections. Lift systems may be configured in any way that covers the rooms best and meets the requirements. Contractor will provide installation and testing of all equipment for ceiling lifts according to VA checklist requirements, resulting in a turnkey system. Contractor will provide training on equipment use for all equipment included in coordination with COTR. Contractor will provide evidence of testing of all lift systems provided and schedule testing when it can be overseen by COTR. Specific Mandatory Tasks and Associated Deliverables Location of Ceiling Lift Installations: Harry S Truman Memorial Veterans Hospital, Columbia, Missouri, Room numbers described below: Location System/Scale C356 Materials and equipment for GH3 770 lb. with scale continuous charge system C357 Materials and equipment for GH3 770 lb. with scale continuous charge system C349 Materials and equipment for GH3 770 lb. with scale continuous charge system C351 Materials and equipment for GH3 770 lb. with scale continuous charge system C360 Materials and equipment for GH3 770 lb. with scale continuous charge system C364 Materials and equipment for GH3 770 lb. with scale continuous charge system 348 Materials and equipment for GH3 770 lb. with scale continuous charge system 350 Materials and equipment for GH3 770 lb. with scale continuous charge system 361 Materials and equipment for GH3 770 lb. with scale continuous charge system 362 Materials and equipment for GH3 770 lb. with scale continuous charge system 363 Materials and equipment for GH3 770 lb. with scale continuous charge system 365 Materials and equipment for GH3 770 lb. with scale continuous charge system C337 Materials and equipment for GH3 825 lb. with scale continuous charge system C328 Materials and equipment for GH3 825 lb. with scale continuous charge system 338 Materials and equipment for GH3 770 lb. with scale continuous charge system F339 Equipment and materials for continuous charge patient lift; X-Y, GH3 w/scale, 770lb. F330 Equipment and materials for continuous charge patient lift; X-Y, GH3 w/scale, 770lb. F347 Equipment and materials for continuous charge patient lift; X-Y, GH3 w/scale, 770lb. F322 Equipment and materials for continuous charge patient lift; X-Y, GH3 w/scale, 770lb. F323 Equipment and materials for continuous charge patient lift; X-Y, GH3 w/scale, 770lb. Note: These numbers are maximums and may be decreased if the accepted bid is higher than the budgeted amount. Final lift locations will be decided based on bids. Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW. Standards: Ceiling Lift Performance Requirements: Ceiling lift manufacturer must allow and warrant the use of their lifts with the full range of Guldmann loop slings. The rail system must allow for continuous charging of the lift motor by recharging at any location on the rail. The lifts shall be mounted (using ceiling, wall, or floor support as determined by building structure and room covering layout needs) to provide lifting capability for the maximum area possible within each room which means wall to wall not just over the bed. Lifts must be capable of picking patients up off the floor. Contractor must install lifts without relocating or interfering with operations of existing sprinkler heads, lights, HVAC grills, curtain tracks, IV tracks, televisions, permanent furniture, or other permanent structure. Contractor must describe any such fixtures that must be moved during contract bid and pre-construction meetings. Installation may be delayed, canceled, or moved to a mutually acceptable location if building changes cannot be made in ways that allow lift installation. Contractor shall not breach any firewalls during installation of these lifts. Any fire barrier that must be penetrated must be discussed with VA safety personnel and must immediately have fire barrier repaired. Each room where lifts are installed shall be returned to original condition, excluding the newly installed ceiling lift. Ceilings must not be slotted exposing space above ceiling to the room below. Ceiling lift motors shall be capable of lifting at least 770 pounds when stated above, and 825 pounds where stated above. Integrated scales must be built into the lifts, using the same controller and the same power source as the lift. The scale must not make the hanger bar extend any lower than it would without the scale present. The scale must be readable without looking up above the patient; a display on the controller is acceptable. A specific opportunity for Service Agreements, Preventive Maintenance Agreements, and Extended Warranty Agreements should be presented. Warranty shall include all travel or shipping associated with any warranty repair. Motors shall be GFCI protected and the entire system shall be UL certified. Ceiling lifts must be motorized. Ceiling lifts must include a hanger bar suitable and allowable for use with the full range of Guldmann slings. Ceiling lifts must recharge automatically, by recharging at any location on the rail. Lifts that recharge without employee action will be preferred. Ceiling lifts must include safeguards to prevent patients from being trapped or hurt, such as emergency stop buttons or emergency lowering devices in case of power failure. Use of emergency lowering devices must not require tools or ladders. Contractor shall provide the following with the bid: Provide proof of multiple ceiling lift installations of the room covering style with minimum 10 x12 coverage in this or other Veterans Administration Hospitals. Provide proof of ongoing service quality and consistent management, including failure reports and any other applicable documentation. Training: Contractor shall provide certified in-service training for Safe Patient Handling Coordinator, Unit Peer Leaders, and direct patient care staff as requested by SPH Coordinator for all shifts at no additional cost to the Government, for any equipment new to this facility. This training must include competency verification. Training must include each new type of equipment and sling used in an area. Manuals: Contractor shall provide electronic copies of the user manuals and repair manuals for each different model of lift installed under this order or contract at no additional cost to the government. Inspection: Each room s lift system shall be weight tested after installation and photographed for compliance, with an authorized facility representative from Safety or Engineering present completing the remainder of the installation checklist. Each weight test sheet shall be provided to Contracting Officer Technical Representative. Any changes in inspection requirements during the period of installation will be communicated to the Contractor immediately. Documentation supplied to the facility of the inspection must include the following: Compliance with manufacturer s clearance requirements. Model and serial numbers of lifts installed. Confirm receipt of operator and maintenance manuals. Verification of proper connections of structural system to the building s structure. Verification of proper structural component sizing and physical installation to make sure that proper structural system and size is in place and properly installed to support the lift. Verification of proper interface of lift unit at ceiling (hard deck or soft tile) or wall/floor, and proper installation of all protective features around the support rods and rails/tracks. Inspection of lift motor casing for cracks and alignment. Full extension and inspection of lift strap for loose threads or frays. Inspection of spreader bar and clips for cracks and for loose or missing rings or cotter pins. Verification that all rail end stops are in place and tightened. Inspection and activation of hand control for full operation (e.g., up, down, left, right) and any return to charge function or continuous charging operation. Inspection and activation of emergency up/down motor case control buttons. Confirm any and all motor case indicator lights are functioning (e.g., red service warning light, charging state light) If included in installation, verify rail turntable function, exchanger function, and gate alignment. Confirm track is clean and clear of all debris (suggest wiping entire length of interior track channel with a soft cloth). Verification of any soft start or soft stop features and that lifting speed does not exceed 2.5 inches per second with zero load. Verification of load testing and deflection testing at lift listed maximum for each lift unit at its maximum rated lift capacity. Conduct this test in three progressive stages starting with a 100 lbs load, then 50% of maximum rated lift capacity, then 100% of maximum rated lift capacity. This test must be done with proper precautions and/or personal protective equipment. Verification of any soft start or soft stop features and that lifting speed does not exceed 1.5 inches per second under maximum rated lift capacity Verification of function of emergency stop at maximum rated lift capacity. Verification of emergency lowering feature at maximum rated lift capacity. Contractor conduct requirements: All employees and subcontractors must wear a visible name and company identification when onsite. When more than one person is onsite performing work under this contract, one must be designated as a supervisor and must be fully responsible for the work to be performed. The Contractor shall provide all supplies, materials, equipment, qualified personnel, supervision, management, and transportation to perform all tasks as identified herein. All work is to be performed in accordance with the guidelines established by Federal, State, and local ordinances and The Joint Commission. The Contractor s procedures and quality control procedures shall conform to these guidelines. Contractor personnel must conduct their work so as not to interfere with the normal functioning of the facility and will stop work if asked by HSTMVA. Hours of work may need to be limited to daytime on units where patients sleep and night time in areas where patients would be exposed by daytime work. The Contractor shall take all precautions necessary to protect the lives and health of occupants of the building. The Contractor must follow procedures required by HSTMVA Infection Control personnel and the construction safety committee, to include any required dust control. The Contractor must state what efforts will be made to minimize noise during installation of equipment. The Contractor shall immediately correct any fire and safety deficiencies caused by his personnel. If the contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and may hold the contractor in default of the contract. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The contractor shall keep abreast of any changes in these regulations and codes applicable to the contract. All material and equipment will be removed from the facility or stored properly at the end of each work day and secured during the work day in the areas specified by the Contracting Officer s Technical Representative. The Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances which pertain to any duties contained in the contract. The Contractor will be required to furnish HSTMVA with material safety data sheets for all chemicals used during installation. This information is required by the VA for emergency treatment in the event of ingestion of and/or contact with the material by humans and is required by OSHA regulations. The contractor shall furnish at his own expense all labor, materials, machinery, and appliances which may be necessary or appropriate in the performance of this contract. All accumulated rubbish is to be collected and placed in the dumpster provided by the Government. Special Requirements: The contractor must have visited the sites and assessed the structure of each ceiling lift location to ensure safe installation of the equipment and shall supply the installation plans to HSTMVA Engineering Service and Construction Safety Group, who must accept them before installation. The contractor should not require movement of any lights, sprinklers, televisions, or other fixtures in order to install ceiling lifts. If movement of preexisting fixtures is unavoidable, the contractor must include such notice when the bid is submitted. Wall mounted lifts are acceptable in the place of ceiling mounts where they are more effective or cause less risk to install. Ceiling lifts must not add obstacles or impair any normal operations in patient care rooms. The Contractor shall install all wiring subsequent to the outlets necessary for complete function of ceiling lifts. The contractor will install all necessary mounts, braces, and any other components needed for full lift function and safety. Schedule for Deliverables: If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations. Changes to Statement of Work: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. Reporting Requirements: No reports are necessary, but the lift test sheets must be provided to the COTR by 2 weeks after installation. Lift installation is not considered complete and cannot be paid for until the lift test is complete and provided to the COTR. Government Responsibilities: HSTMVA will provide: Guidance for contractor site visits and information on which rooms need lifts. Coordination to allow for lift installation as rooms are available. Technical information on the building and requirements for construction. Coordination and scheduling for training efforts. Answers to Contractor questions during the purchasing and installation process. Prioritization and final specification of lift locations in case proposed cost exceeds budget. The following evaluation factors listed, will be in descending order of importance, in order to evaluate all bids: Technical, past performance, and price. The technical and past performance evaluation factors will be rated more significantly and more important than cost or price in the evaluation of the final bids that will be received. The Authorization requirements do not apply, and that a Security Accreditation Package is not required"": and proceed to the next question. EVALUATION FACTOR CRITERIA: 1. TECHNICAL Specify solutions that cover rooms as fully as practical given room shape while allowing privacy and not blocking vents, sprinklers, lights, or other fixtures. Room coverage (also known as H, X-Y, or transverse) systems are required. Designs should avoid requiring HSTMVA Care to move preexisting fixtures or equipment. Provide ceiling lift weight capacities and scales as specified, with single straps and 2-point hanger bars that are quickly removable without tools. Provide scales that are integrated into the lift, use the same power as the lift and do not lower the hanger bar. Provide ceiling lift rails that can charge the lift anywhere in the room. Provide ceiling lifts, for locations specified as advanced, that can lift at speeds up to 6 cm/second. Provide the most favorable warranties on tracks, installation, motors, and other parts. Provide fast support and parts for equipment. Provide ongoing education and support for users. Ceiling and mobile lifts must be compatible and warranted for use with loop slings including the full range of Guldmann lifting and repositioning slings. Ceiling lifts must be able to lower patients easily in an emergency without the use of a ladder or tools. 2. PAST PERFORMANCE: Contractors will provide references indicating prior satisfactory services for similar installations, including room-coverage systems mounted both by wall and by ceiling
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/50a0e944a22840a3a78182666183be67/view)
- Place of Performance
- Address: Harry S. Truman Memorial Veterans' Hospital 800 Hospital Drive, Columbia 65201-5272
- Zip Code: 65201-5272
- Zip Code: 65201-5272
- Record
- SN05712622-F 20200708/200706230152 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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