DOCUMENT
R -- Financial Courier Services Erie VA Medical Center - Attachment
- Notice Date
- 10/31/2019
- Notice Type
- Attachment
- NAICS
- 492110
— Couriers and Express Delivery Services
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 4;100 South Independence Mall West;Philadelphia PA 19106
- ZIP Code
- 19106
- Solicitation Number
- 36C24420Q0057
- Response Due
- 11/7/2019
- Archive Date
- 12/7/2019
- Point of Contact
- Thomas A. Cossentino
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- ERIE 36C24420Q0057 Page 9 of 10 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Synopsis/ Solicitation Solicitation Number: ERIE 36C24420Q0057 Posted Date: 10/31/2019 Original Response Date: 11/07/2019 Current Response Date: 11/07/2019 Product or Service Code: R602 NAICS Code: Set-Aside: 492110, Couriers and Express Delivery Services Service-Disabled Veteran-Owned Small Business Contracting Office Address The Department of Veterans Affairs Network Contracting Office 4 100 S. Independence Mall West Philadelphia, PA 19106 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation. This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm fixed price contract to include a one-year base period of performance and four possible one-year option periods resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-06. The associated North American Industrial Classification System (NAICS) code for this procurement is 492110, Couriers and Express Delivery Services, and the Small Business Size Standard is 1,500 employees. This solicitation is being set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited. The Department of Veterans Affairs, Network Contracting Office 4, 100 S. Independence Mall West, Philadelphia, PA, 19106, is soliciting offers to provide financial courier transportation services for the Erie VA Medical Center as indicated in the Statement of Work (SOW). Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below. All interested companies must provide quotations for the following: STATEMENT OF WORK 1. Requirement Title Erie VA Medical Center Financial Courier Services 2. Background. The contract is required to securely transport cash and checks between Erie VA Medical Center, 135 East 38th street, Erie, PA 16504 (EVAMC) and PNC Bank, 3830 Pine Avenue, Erie, PA, to accomplish deposits, purchase change, and obtain money orders. 3. Scope. The Contractor will accept sealed packages containing cash, checks and other securities from the Agent Cashier's Office and VA Canteen Service at EVAMC, for delivery to PNC Bank, 3830 Pine Avenue, Erie, PA. Contractor will receive cash, checks and other securities from PNC Bank, 3830 Pine Avenue, Erie, PA, and will deliver back to Agent Cashier and VA Canteen Service at EVAMC. 4. Specific Tasks. Contractor will accept sealed packages containing cash, checks and other securities from the Agent Cashier's Office and VA Canteen Service Erie VA Medical Center (EVAMC) for delivery to PNC Bank, 3830 Pine Avenue, Erie, PA 16504. Contractor will deliver sealed packages to PNC Bank, 3830 Pine Avenue, Erie, PA and receive cash, checks, and other securities. Contractor will deliver sealed packages back to EVAMC s Agent Cashier and VA Canteen Service on the same day. Contractor shall be bonded; and provide all vehicles, gasoline, insurance, and personnel necessary to accomplish regularly scheduled courier services between the Erie Veterans Affairs Medical Center (EVAMC) and PNC Bank, 3830 Pine Avenue, Erie, PA 16504. The courier will sign a log book in Agent Cashier Office and Canteen Service documenting return receipt of the locked bag (to include date, time of delivery, and name and signature of VA personal receiving the locked bag). Vehicles used in the performance of this contract shall be licensed and meet all minimum vehicle requirements as mandated by the Department of Transportation, to include insurance. Documentation shall be provided to the Contracting Officer s Representative (COR) prior to a vehicle s use in association with any contract resulting from this solicitation. Contractor shall meet all requirements of Federal, State and City code regarding operation of this type of business. The Contractor shall be responsible for protecting the personnel furnishing the services under this contract. To carry out this responsibility, the Contractor shall provide the following for these personnel, as a minimum: workers compensation, income tax withholding and social security payments. The parties agree that Contractor personnel shall not be considered VA employees for any purpose and shall be considered employees of the Contractor. Contractor must possess at least the minimum amount of liability insurance for operation of courier services within the State of Pennsylvania. Drivers shall be licensed and bonded in accordance with the Federal, state and local transportation authorities. Documentation of such is to be provided to the Contracting Officer s Representative prior to the driver s performance on any contract resulting from this solicitation. Drivers shall not make non-emergent stops, for any reason, during the transport of items under this contract. All Contractor delivery personnel shall be easily recognized as Contractor employees by wearing appropriate identification which identifies them by name, title and job performed. Contractor is responsible for all actions of their employees. All Contractor personnel employed in the performance of this contract comply with all Veterans Administration (VA) building regulations, policies and guidelines while on the premises. Contractor shall secure vehicles when left unattended. Certificates of Insurance shall be received before contract performance. Under no circumstances shall any person other than the driver or another employee of the contractor ride in a vehicle or handle items being transported. Inclement Weather The Contractor shall contact the Agent Cashier or designee when the Contractor feels that weather indicates adjustment or cancellation of scheduled pick up/delivery. 5. Quality Standards. Adherence to pick-up time at the EVAMC between the hours of 10:00AM and 12:00PM or 12:30PM and 2:30PM. Ability to make same day return to EVAMC before 3:00 PM. Vehicle properly parked on EVAMC property to not block traffic flow. 6. Security and Privacy Requirements. Contractor will be on station to provide service and shall therefore be required to take the generalized privacy training: Privacy Training for Personnel Without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information Training is required upon award and annually thereafter, for the duration of any contract resulting from this solicitation. Contractor shall self-enroll in TMS, take training course # VA20939, and provide a copy of the completed training certificate to the COR; or, contractor can read the text version and provide a copy of the completed training certificate to the COR. If text version is used, the COR will enter training as completed in TMS. 7. Period of Performance. Base Year: 12/1/2019 11/30/2020 Option Year 1: 12/1/2020 11/30/2021 Option Year 2: 12/1/2021 11/30/2022 Option Year 3: 12/1/2022 11/30/2023 Option Year 4: 12/1/2023 11/30/2024 8. Delivery Schedule. Courier Services will be required every day Monday through Friday, except for Federal or bank holidays. Pick-up time at the EVAMC must be between the hours of 10:00AM and 12:00PM OR 12:30PM and 2:30PM. All deposits must be delivered to the bank before 3:00PM for EVAMC to make electronic transmission to the Federal Reserve Bank Pick-up of EVAMC currency order and deposit tickets from PNC bank and delivered to Agent Cashier and/or VA Canteen Services must be on the same day if the Contractor has no secured storage area. Next day delivery is acceptable if Contractor has secured storage. 7. PRICE/COST SCHEDULE All amounts and totals in the table below are estimates. The contractor shall only be paid for work and supplies provided to and accepted by VA. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 12.00 MO __________________ __________________ Courier service for Agent Cashier Office and Canteen Service at VAMC Erie in accordance with Statement of Work Contract Period: Base POP Begin: 12-01-2019 POP End: 11-30-2020 1001 12.00 MO __________________ __________________ Courier service for Agent Cashier Office and Canteen Service at VAMC Erie in accordance with Statement of Work. Contract Period: Option 1 POP Begin: 12-01-2020 POP End: 11-30-2021 2001 12.00 MO __________________ __________________ Courier service for Agent Cashier Office and Canteen Service at VAMC Erie in accordance with Statement of Work. Contract Period: Option 2 POP Begin: 12-01-2021 POP End: 11-30-2022 3001 12.00 MO __________________ __________________ Courier service for Agent Cashier Office and Canteen Service at VAMC Erie in accordance with Statement of Work Contract Period: Option 3 POP Begin: 12-01-2022 POP End: 11-30-2023 4001 12.00 MO __________________ __________________ Courier service for Agent Cashier Office and Canteen Service at VAMC Erie in accordance with Statement of Work Contract Period: Option 4 POP Begin: 12-01-2023 POP End: 11-30-2024 GRAND TOTAL __________________ 8. EVALUATION OF QUOTATIONS The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will evaluate price, technical capabilities, and past performance. Specific quote requirements are detailed below in ADDENDUM TO FAR 52.212-1 Instructions to Offerors Commercial Items. Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with FAR 13.106-2(b)(3). The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement. Additional information pertaining to Comparative Evaluation below: What Comparative Evaluation is: It is the direct comparison of one quotation/offer with another in a uniform and fair manner to determine which quote/offer provides the Government what it needs, where and when as identified in the RFQ It is an assessment of which response is the best as a whole Once one quotation/offer is found acceptable, it is compared side by side to the remaining ones, and the best one is chosen What Comparative Evaluation is not: It does not individually evaluate quote/offers against specified evaluation factors It does not assign a rating using a color, numerical, or other rating methodology It does not require additional evaluation to determine if minimal advantage is worth a minimal or normal price difference, but not prohibited It is not a low price technically acceptable (LPTA) or trade-off process Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote. All quotes must be submitted by the deadline to be considered for evaluation. Once the Government determines there is/are a contractor(s) that can provide a service that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues. 9. CLAUSES AND PROVISIONS The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (OCT 2018) (ADDENDUM TO FAR 52.212-1 Instructions to Offerors Commercial Items ) All offers must include: Solicitation number for this requirement: ERIE 36C24420Q0057 Name, address, telephone number, DUNS number of contractor. Contractor POC information to include: name, title, telephone number and email. The contractor must submit a capability statement demonstrating their technical capability, general and Government experience, and ability to meet the full scope of the statement of work (SOW) within the period of performance. Technical capability statements which merely restate the SOW requirements will not be favorably evaluated. Technical capability statements must include the following: 1] Contractor shall provide a detailed work plan demonstrating ability to respond to and complete VA courier service requests in accordance with the standards indicated in the SOW. In addition, this work plan should include an in-depth staffing plan. 2] Contractor shall provide a detailed and well-defined Quality Assessment workflow with a focus on adherence to the performance standards indicated in the SOW. The workflow must demonstrate how the contractor will meet and adhere to the standards indicated in the SOW, and how they will identify and address any deviations from those standards. Completed Price Schedule to include Unit Price, Total Price, and Grand Total. Failure to provide complete pricing, including pricing for each CLIN, will result in the contractor s package being determined to be incomplete and not considered for award. Contractor shall provide three past performance references of similar size and scope. Past performance references shall include customer point of contact and phone number, a contract number or project title, and a short description of the effort to include role performed and dollar value of the effort. The Contracting Officer may utilize all available records (e.g. PPIPRS and FAPIIS) as well to evaluate a contractor s past performance. Acknowledgement of any solicitation amendments. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation, may be excluded from consideration. The following provisions are incorporated into 52.212-1 as an addendum to this contract. Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 52.217-5 Evaluation of Options (52.217-5) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 12 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days. (End of Clause) (Addendum to FAR 52.217-8 OPTION TO EXTEND SERVICES) For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8. (End of Addendum to FAR 52.217-8) 852.270-1 Representatives of Contracting Officers (JAN 2008) (END OF ADDENDUM TO FAR 52.212-1) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (OCT 2018) Contractors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) (ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS) Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (JUN 2016) 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of Clause) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years. (End of Clause) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016) 852.203-70 Commercial Advertising (MAY 2008) 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (a) This solicitation includes: 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement. (c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. (d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. (End of clause) 852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018) (a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments. (b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. (c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. (d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments. (End of clause) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.237-70 Contractor Responsibilities (APR 1984) (END OF ADDENDUM TO FAR 52.212-4) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (OCT 2018) The following subparagraphs of FAR 52.212-5 are applicable: (b)(22) 52.219-28, Post Award Small Business Program Rerepresentation (JUL 2013) (b)(25) 52.222-3, Convict Labor (JUNE 2003) (b)(27) 52.222-21, Prohibition of Segregated Facilities (APR 2015) (b)(28)(i) 52.222-26, Equal Opportunity (SEPT 2016) (b)(30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (b)(33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (b)(42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (b)(45)(i), Privacy Training (JAN 2017) (b)(49) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) (b)(55) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (c)(2) 52.222-41, Service Contract Labor Standards (AUG 2018) (c)(3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (c)(4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (AUG 2018) (c)(8) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015) (c)(9) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) 10. ADDITIONAL INFORMATION This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to a firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The contractor must list exception(s) and rationale for the exception(s). All quotations must be sent via email to Thomas Cossentino, Contract Specialist, thomas.cossentino@va.gov Submission must be received not later than 11/07/2019 at 3:00 PM EST. Late submissions must be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the contractor to ensure and confirm the Government s timely receipt of their quote. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Thomas Cossentino, thomas.cossentino@va.gov no later than 11/04/2019 at 1:00 PM EST. Department of Labor Wage Determination 2015-4223, revision 11, Erie County, PA, applies. Contractor must comply with all applicable wage & hour laws and is responsible for selecting the correct occupation titles. Current Wage Determinations can be obtained online at: https://beta.sam.gov/. (End of Document)
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