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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 12, 2019 FBO #6500
DOCUMENT

H -- Boiler Plant Water Treatment - Base+4 674-20-1-5066-0002 - Attachment

Notice Date

9/10/2019
 

Notice Type

Attachment
 

NAICS

325998 — All Other Miscellaneous Chemical Product and Preparation Manufacturing
 

Contracting Office

Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
 

ZIP Code

78229
 

Solicitation Number

36C25719Q1382
 

Response Due

9/12/2019
 

Archive Date

10/12/2019
 

Point of Contact

Michael Simington
 

E-Mail Address

4-6241<br
 

Small Business Set-Aside

N/A
 

Description

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs, Central Texas Veterans HCS, Temple, Texas intends to award a Firm-Fixed Price contract for the service of Boiler Water Treatment. (See attached for a description of items). The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule (FSS) items. If you have these items or similar items on FSS, please respond with your FSS Number. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 325998. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. ***Brand-name or equal accepted. *** Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. Please advise if you carry the products for this requirement. Please submit all information to Michael Simington at michael.simington@va.gov no later than September 12, 2019, 1600 CST. A.2 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 12.00 MO __________________ __________________ Vendor will visit the facility as often as necessary, minimum monthly, to ensure the treatment program is being properly applied and satisfactory results are being obtained. During regular service visits the representative will perform the following services. * Provide "Full Service", including the handling of all chemicals * Maintain and repair all chemical feed equipment, including controllers, pumps, etc. * Review progress on the current program * Discuss any operating or water related questions or problems * Inspect any open systems * Run tests on all pertinent samples from all treated systems * Submit a complete written report of all findings and recommendations Contract Period: Base POP Begin: 11-01-2019 POP End: 10-31-2020 1001 12.00 MO __________________ __________________ Vendor will visit the facility as often as necessary, minimum monthly, to ensure the treatment program is being properly applied and satisfactory results are being obtained. During regular service visits the representative will perform the following services. * Provide "Full Service", including the handling of all chemicals * Maintain and repair all chemical feed equipment, including controllers, pumps, etc. * Review progress on the current program * Discuss any operating or water related questions or problems * Inspect any open systems * Run tests on all pertinent samples from all treated systems * Submit a complete written report of all findings and recommendations Contract Period: Option 1 POP Begin: 11-01-2020 POP End: 10-31-2021 2001 12.00 MO __________________ __________________ Vendor will visit the facility as often as necessary, minimum monthly, to ensure the treatment program is being properly applied and satisfactory results are being obtained. During regular service visits the representative will perform the following services. * Provide "Full Service", including the handling of all chemicals * Maintain and repair all chemical feed equipment, including controllers, pumps, etc. * Review progress on the current program * Discuss any operating or water related questions or problems * Inspect any open systems * Run tests on all pertinent samples from all treated systems * Submit a complete written report of all findings and recommendations Contract Period: Option 2 POP Begin: 11-01-2021 POP End: 10-31-2022 3001 12.00 MO __________________ __________________ Vendor will visit the facility as often as necessary, minimum monthly, to ensure the treatment program is being properly applied and satisfactory results are being obtained. During regular service visits the representative will perform the following services. * Provide "Full Service", including the handling of all chemicals * Maintain and repair all chemical feed equipment, including controllers, pumps, etc. * Review progress on the current program * Discuss any operating or water related questions or problems * Inspect any open systems * Run tests on all pertinent samples from all treated systems * Submit a complete written report of all findings and recommendations Contract Period: Option 3 POP Begin: 11-01-2022 POP End: 10-31-2023 4001 12.00 MO __________________ __________________ Vendor will visit the facility as often as necessary, minimum monthly, to ensure the treatment program is being properly applied and satisfactory results are being obtained. During regular service visits the representative will perform the following services. * Provide "Full Service", including the handling of all chemicals * Maintain and repair all chemical feed equipment, including controllers, pumps, etc. * Review progress on the current program * Discuss any operating or water related questions or problems * Inspect any open systems * Run tests on all pertinent samples from all treated systems * Submit a complete written report of all findings and recommendations Contract Period: Option 4 POP Begin: 11-01-2023 POP End: 10-31-2024 GRAND TOTAL __________________ STATEMENT OF WORK Temple and Waco Boiler Plant Water Treatment Contract Contractor shall provide services at the Temple VA Medical Center, 1901 South 1st Street, Temple, TX 76504 and the Waco VA Medical Center, 4800 Memorial Drive, Waco, TX 76711. Normal duty hours are 0800-1600 Monday through Friday and all deliveries should be scheduled for these times. Boiler plant operator s work 24/7 and can accept deliveries on other than normal duty tours when scheduled in advance. Vendor will contact the Boiler Plant Supervisors, Tim Pittman, at 254-743-1559 or his designee prior to delivery of any products. Contractor will deliver Temple boiler plant chemicals to Building 58 during the hours listed above. Contractor will have a representative on site when deliveries are conducted. Contractor will deliver Waco boiler plant chemicals to Building 225 during the hours listed above. Contractor will have a representative on site when deliveries are conducted. At both sites Contractor will transfer chemicals as they are delivered and immediately remove empty containers. Contractor shall provide all chemicals necessary for both boiler plants for the entire period of the contact. This shall include: a) A boiler compound for control of alkalinity, phosphates and polymer/dispersants. b) A sulfite compound for control of oxygen c) A neutralizing amine for condensate treatment d) Any other recommended treatment chemical This chemical treatment program must ensure the maximum benefit to prolong the life of the boilers and protection of the steam and condensate systems. Contractor shall provide enough chemical to treat at a minimum: Temple; 129,000,000 pounds of steam per year and 1,500,000 gallons of makeup water and in Waco; 93,000,000 pounds of steam 9,000,000 gallons of makeup waters as well as the ability under the terms of the contract to continue treatment that may be in excess of these amounts. Contractor will maintain a minimum of 55 gallons of each boiler/system treatment chemical in the contractor provided chemical storage and injection tanks. Chemical Water Treatment Supplies and Services Introduction: 1. The chemical water treatment contractors shall provide all supplies and technical advisory services for chemical treatment of boiler plant water and steam to achieve specified results. 2. VMAC boiler plant employees will be responsible for continuous feeding of chemicals and performing water tests with oversight by the contractor. 3. In addition, the contractor shall periodically verify the proper operation of non-chemical water treatment systems which serve the boiler plan including: feedwater deaerator, water softeners, and continuous blowdown. 4. The goals are safety, reliability and longevity of the steam and condensate piping and equipment in the boiler plant, in the steam distribution system and in the various buildings of the VA facility. Chemical Water Treatment Contractor Qualifications: 1. The contractor shall have been in business at least five years providing chemical treatment of boiler plant and steam distribution systems similar in design and annual steam production rates to that of the VA facility. Provide a list of at least five customers similar to the VA who have utilized the services for boiler chemical treatment for at least three years. 2. One water treatment specialist who has a bachelor s degree in chemical engineering or the physical sciences from an accredited college or university shall be assign to this contract. The water treatment specialist must have at least five years successful experience with boiler water treatment programs and shall furnish references from at least three customers who utilize boiler water treatment programs. 3. The water treatment specialist assigned must be located within 100 miles of the site to enable reasonable response times to request for site visits. 4. The contractor must operate (or continuously maintain a contract with) a state certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to chemical and mechanical water treatment program. A Professional Chemist shall supervise the laboratory. Chemicals and Testing Supplies: 1. Provide all chemicals, test kits, test reagents, corrosion coupons and instructional materials as necessary to comply with all contract requirements. Deliver to the boiler plant supervisor or boiler operator on duty. 2. Chelant-based chemicals are not permitted. 3. All chemicals utilized must conform to FDA guidelines: CFR 21, 173.310, BOILER WATER ADDITIVES PERMITTED IN PLANTS WHERE STEAM CONTACTS FOOD. In addition, the chemicals shall conform to all local, state and federal government regulations on water pollution and have appropriate EPA registration. The VAMC utilizes boiler steam for food preparation and for humidification. 4. Furnish on site chemical storage containers with secondary containment. Provide bulk delivery service which delivers the chemicals directly into the on-site storage containers with no assistance necessary from VA employees other than to provide access. 5. All existing chemicals, which are suitable for contract program, will be utilized prior to the use of any new chemicals. 6. Submit MSDS sheets for all chemicals utilized during the performance of services under this contract. The MSDS sheets will accompany delivery of the chemicals. 7. All chemical containers shall be labeled with complete information on contents and shall be returnable. Containers with missing labels shall be removed from the site. All containers remain the property of the contractor and must be immediately removed from the site when they are no longer needed at the site. Performance Requirements: 1. Total hardness in feedwater shall be less than one part per million (ppm). Advise VA personnel on proper softener monitoring and operation. 2. Dissolved oxygen in the feedwater shall be 7 parts per billion (ppb) maximum with oxygen scavenger treatment temporarily suspended. If it exceeds 12 ppb, provide recommendation to boiler plant supervisor that deaerator must be inspected and repaired. 3. Prevent embrittlement of boiler pressure vessels. 4. Condition the boiler sludge to obtain effective bottom blow-off. 5. Boiler Residual of sodium sulfite, 30-60 ppm. 6. Boiler phosphate residual, 20-40 ppm. 7. Total dissolved solids (TDS) in boilers as high as possible, but not to exceed 4000 ppm. 8. Total alkalinity in boilers 800 ppm maximum (1/5 x solids TDS). 9. Maximum suspended solids in boilers 350 ppm, maximum silica 250 ppm. 10. Boiler polymer dispersant residual as recommended by supplier. 11. There shall be no pitting corrosion. 12. There shall be no scale and deposit formation in the boilers 13. Moisture content of the steam shall not exceed one percent. Perform condensate conductivity tests at a steam trap near the boiler steam outlet (at a point with no amines) to evaluate the moisture content of the steam. If necessary, utilize an antifoam agent to limit solids carryover in the steam from the boilers and to control boiler priming, foaming and misting. 14. Control boiler water chemistry to minimize blowdown and thus improve efficiency. 15. Provide steam amine treatment to provide condensate pH of 8.0-8.5 at each condensate receiver throughout the facility and in the condensate storage tank in the boiler plant. Feed the amines into the boilers instead of the steam header in order to achieve even dispersal throughout the distribution system. 16. Control corrosion rates. Steel corrosion rates shall be less than 2.0 mils per year. Copper corrosion rates shall be less than 0.2 mils per year. 17. Establish a layer of magnetic iron oxide (black or dark gray in color) on all steel surfaces as a corrosion barrier. On-Site Services: 1) Provide complete written instructions, supplemented by oral instructions and demonstrations, to boiler plant personnel for their performance of routine water tests for feeding the chemicals into the systems. The instructions shall cover all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities and methods to suit the plant operating parameters and water treatment performance requirements. 2) Provide three two-hour training sessions within two months of the start of a new contract. The first session shall be within one week of the start of the contract. Provide one two-hour training session ever six months after the new contract has been enforced for six months. 3) As a minimum, perform the following test monthly, provide complete written reports with all test results and recommendations, and review reports with plant supervisor: a. Condensate return systems: pH, hardness, dissolved iron and copper, total dissolved solids (conductivity), amine, condensate conductivity at a steam trap near the boiler steam outlet. Test the condensate for pH at representative samples of condensate receivers throughout the facility at least twice per year. Vary the sample sites ever year. b. Make-up water including soft water: pH, alkalinity, hardness, total dissolved solids, suspended solids and silica. c. Boiler feedwater: Dissolved oxygen, pH alkalinity, hardness, total dissolved solids, suspended solids, and silica. Feedwater dissolved oxygen shall be tested twice per year with oxygen scavenger chemical treatment temporarily suspended so that feedwater deaerator performance can be evaluated. d. Boiler water: Total dissolved solids, suspended solids, sulfite, phosphate, and alkalinity. e. Continuous blowdown systems: Check calibration and settings monthly. f. Chemical feed systems: Advise plant supervisor on adjustments to maintain proper chemical dosage and feed rates and blowdown rates. 4. Visit the plant weekly during the first three months of a new contract. After three months, visit the plant monthly, perform tests listed above and review daily logs of tests performed by boiler plant personnel. Discuss the results with the plant supervisor. Provide recommendations on treatment methods and consult on boiler plant and steam and condensate distribution systems problems as requested. Send water samples to the laboratory as necessary to resolve problems and questions. Male additional visits at the request of the plant supervisor to handle problems. 5. Conduct waterside inspection of boilers, feedwater, deaerator and condensate storage tank at least once per year. Through the Contracting Officer s Technical Representative (COTR), coordinate the boiler and feedwater deaerator inspection coincide with the inspection by the Qualified Professional Inspector (boiler inspector). VA personnel will prepare equipment for inspection. 6. Provide recommendations on wet and dry boiler lay-up procedures, including monitoring, of boilers not in service. 7. Provide recommendations on proper operation of the continuous boiler blowdown systems and boiler bottom blow-off procedures. 8. Test corrosion coupons from condensate lines once per year and provide report. VA personnel will install, remove and deliver the coupons to the water treatment specialist. 9. Any deficiencies of problems noted with VA Test results or with the water treatment specialist s test results are to be reported immediately, chemicals as necessary provided, and tests performed as necessary to confirm that desired results are achieved. Request for Proposals (RPF): 1. Prospective contractors are required to submit proposals for a complete chemical treatment program required for this medical center. Completely respond to the Qualification Requirements in this Statement of Work including qualifications and experience of the water treatment company and the water treatment specialist, and information on the state certified testing laboratory that will be utilized. 2. For information purposes, submit a breakdown of costs to include proposed chemical, feed rates, annual projected usage and unit cost based on the above requirements and previous usage. 3. Visit the site and meet with the boiler plant supervisor and Contracting Officer s Representative (COR) to discuss the existing conditions and the proposed plan for the chemical treatment and monitoring of results. Administrative Requirements: 1. All on site work is to be coordinated with the boiler plant supervisor at least seven (7) days prior to performance of services. 2. All work to be performed during the normal daytime working hours of the boiler plant supervisor, Monday through Friday, excluding National Holidays unless agreed upon in advance. 3. Situations requiring more frequent analysis and/or special testing other than the specified requirements may arise. Do not perform any extra cost work without written authorization from the COR. A separate purchase order will be issued to cover the costs associated with these extra tests upon request and justification from the contractor. 4. Provide information on the normal time delivery for chemicals. Provide method for emergency chemical deliveries. 5. A laboratory certified by the State shall perform laboratory work. 6. A written report of each analysis and inspection shall be submitted immediately upon competition of each analysis and/or inspection to include a summary report of treatment recommendations based on the analysis report. Each report will be submitted in duplicate to the boiler plant supervisor and to the COR. 7. Provide emergency response, including a site visit if requested, within 4 hours of request, 24 hours a day, and 365 days per year. Maintain a toll-free (800) telephone number and email and pager system for 24-hour access. 8. Respond to routine communications within 48 hours with a visit as necessary. 9. Failure to achieve required performance goals will be justification for termination of contract. Submittals required for all Products and Services: 1. Three hard copies of all information. 2. Complete specification of all products: name, ingredients, control range, test procedures, physical state (liquid, powder, etc.), container size, method of delivery, compatibility with present materials being used, catalog data, MSDS sheets. 3. Products, quantities and projected yearly costs. 4. Personnel: Names, office address, resumes. 5. List of at least five customers with contact information.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/36C25719Q1382/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25719Q1382 36C25719Q1382.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5146714&FileName=36C25719Q1382-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5146714&FileName=36C25719Q1382-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Central Texas Veterans HCS;Olin E. Teague Veterans Medical Center;1901 Veterans Memorial Drive

Zip Code: 76504
 

Record

SN05439175-W 20190912/190910231407-ab62d505716fd24f3eb2624dde5317b8 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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