SOURCES SOUGHT
H -- Service - Radiation Physics Equipment Testing FARGO VAMC
- Notice Date
- 5/14/2019
- Notice Type
- Synopsis
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- Department of Veterans Affairs;Network 23 Contracting Office (NCO 23);113 Comanche Rd.;Fort Meade SD 57741
- ZIP Code
- 57741
- Solicitation Number
- 36C26319Q0479
- Response Due
- 5/21/2019
- Archive Date
- 8/19/2019
- Point of Contact
- David A. Raad, david.raad@va.gov
- Small Business Set-Aside
- N/A
- Description
- This sources-sought announcement is a tool to identify concerns with the capability to accomplish the work. This is not a solicitation. Only those firms who respond to this announcement by submitting the following information will be used in determining whether to set aside/compete this requirement. Please provide all the following: 1) A capability statement expressing interest in this requirement, describing your company and its capability to complete this work. Include a statement detailing any special qualifications and certifications, applicable to the scope of this project, held by your firm and/or in-house personnel. The capability statement must directly address the provisioning and servicing of equipment. 2) A statement or list of your firm's current or past technical experience similar to or the same as the summary scope of work for this requirement. Include a brief description of the scope and schedule for each similar requirement. 3) A statement or list of your firm's current or past performance similar to or the same as the summary scope of work. Include a point of contact name, phone number and email address. 4) A statement of your firm's business size and type (Service Disabled Veteran Owned, 8(a), woman-owned, Small Business, etc) utilizing the NAICS code and size standard noted above. Please include your DUNS number. Submit this information to Mr. David A. Raad via email to david.raad@va.gov. Your response to this notice must be received, in writing, on or before 10:00 AM (Mountain Time) on May 21, 2019. The Department of Veterans Affairs is seeking interested sources for the below requirement. The performance location will be at the Fargo VAMC. The requirement consists of the following draft Statement of Work: Diagnostic Medical Physics Support or Services The Contractor shall furnish all labor, material, supplies, equipment, and qualified personnel to provide on-site diagnostic medical physics support or services for the Veterans Health Administration (VHA), under the terms and conditions stated herein and must adhere to VHA Handbook 1105.04, Fluoroscopy Safety, dated June 21,2018, 1105.02, 1105. The Contractor shall comply with radiation protection standards in 29 CFR 1910.1096 and immediately report any unsafe conditions with the potential to adversely impact the facility radiation workers or patients to the Radiation Safety Officer (RSO). General Requirements 1. Performance All work shall be performed by a qualified diagnostic medical physicist. A qualified diagnostic medical physicist is a person who is certified by the American Board of Radiology, American Board of Medical Physics, or the Canadian College of Physicists in Medicine. The Contractor shall comply with radiation protection standards in 29 CFR 1910.1096 and immediately report any unsafe conditions with the potential to adversely impact the facility radiation workers or patients to the Radiation Safety Officer (RSO) Please See attached Directive 1105.04 A graduate degree in physics, medical physics, biophysics, radiologic physicist, medical health physics, or a closely related science or engineering discipline from an accredited college or university. Vendor will provide documentation of credentials. Formal graduate-level coursework in the biological sciences with at least one course in biology or radiation biology and one course in anatomy, physiology, or a similar topic related to the practice of medical physics. Documented experience in a clinical CT testing and CT continuing education. 10 CT performance evaluations under the direct supervision of a board-certified medical physicist required. Contractor staff performing inspection will be subject to a background investigation and must receive a favorable adjudication from the VA Security Investigations Center (07C). If security clearance is not completed prior to the start of the contract, the Contractor will be responsible for the actions of those individuals they provide to perform services for the VAHCS. The position sensitivity has been designated as low sensitivity. The level of background investigation is a National Fargo Health Care System Check with Written Inquiries. The level of risk associated with the contracted employee position is equivalent to the level required of a VA Employee working in such a position. Note: Level of Risk must be determined by the Information Security Officer (ISO) prior to submitting required investigations. Contractor staff performing inspection will complete and sign VA s national Rules of Behavior and Privacy Policy training prior to performing inspection. Vendor will provide equipment calibration records for all equipment used to test equipment. Vendor must have the ability to be at facility for emergency testing with physics equipment within several hours. Vendor must have ability to test several rooms at a time if necessary. 2. Mandatory Services to be Performed a. The qualified diagnostic medical physicist shall perform imaging equipment (x-ray equipment, nuclear medicine cameras/SPECT CT, ultrasound units, and MRIs) inspections to ensure compliance with the current American College of Radiology (ACR). Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the service supervisor and RSO prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the service supervisor or RSO within 30 working days after completion of the inspection. All imaging equipment (except ultrasound nuclear medicine cameras which are quarterly) shall be inspected at least annually. b. The qualified diagnostic medical physicist shall perform acceptance testing of all new or relocated imaging equipment prior to first clinical use. The acceptance testing shall comply with ACR or MQSA requirements. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the service supervisor or RSO prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the service supervisor or RSO within 30 working days after completion of the inspection. c. The qualified diagnostic medical physicist shall perform a full inspection of imaging equipment after repairs or modifications that may affect the radiation output or image quality. The inspection shall be completed within 48 hours after the facility contacts the contractor. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the service supervisor or RSO prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the service supervisor or RSO within 30 working days after performing of the inspection. d. The MRI equipment shall be tested by Physicist who has completed formal MRI Safety officer/Director training, (over 10 credits) and be facility MRSE. e. The qualified diagnostic medical physicist shall review CT protocol optimization at least annually and sign protocols meet the required regulations. f. The qualified diagnostic medical physicist shall provide shielding design calculations for each new, replaced, or relocated x-ray imaging system. The calculations for each shall comply with the National Council for Radiation Protection and Measurements (NCRP) Report No. 147, and, for dental units, NCRP Report No. 145, and shall be documented in a written report which includes a diagram showing adjacent areas. The qualified diagnostic medical physicist shall perform a shielding survey to verify the structural shielding was installed per the shielding design report and complies with the design goals. A written report of the shielding survey shall be provided to the RSO within 30 workings days after the shielding survey has been completed. g. The qualified diagnostic medical physicist shall assist in the development of a comprehensive technical quality assurance (QA) program (e.g., technique charts, repeat/reject analysis monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA for CT, monitoring of dose metrics from fluoroscopy studies), which complies with ACR recommendations, for all modalities. The qualified diagnostic medical physicist shall review at least annually the QA program. A written report of the results shall be provided to the service supervisor or RSO within 30 working days after performing of the inspection. h. The qualified diagnostic medical physicist shall perform a follow-up inspection to verify compliance of any necessary corrective action performed to correct deficiencies found. I. Performance Period: Equipment will be inspected on an annual basis and as needed for repairs and replacement. Nuclear sources will be tested according to requirements Period of performance will be one-year post award with 1 option periods. j. Services will be provided at the Fargo VA Health Care System (VAHCS), 2101 N Elm Street, Fargo, ND 58102, during the hours of 8:00AM-5:00PM, Monday through Friday excluding Federal Holidays. Inspection dates and times will be mutually agreed upon and established. Policy reviews may be provided via electronic means and submitted for review. k. Fargo VAHCS will provide a qualified person to operate the equipment and be present during the inspection. l. VA may increase the number of equipment items or tests covered under this contract at no change to the applicable contract unit price in the price schedule. All additional equipment and tests will be added via contract modification issued by the Contracting Officer. m. VA may, from time to time, make changes to the Scope of Work under this Contract, through a written modification. A modification shall not modify the overall purpose of this Contract. n. At any time during the term of this Contract, VA may order Additional Services by a modification to be performed by the Contractor. Additional Services are defined as services which were not contained in this Contract; are determined by VA to be necessary; and bear a reasonable relation to the Services originally described in this Contract. o. If any change under this Article causes an increase or decrease in the cost of, or the time required for the performance of any part of the Services, an equitable adjustment in the compensation and schedule will be made in the modification, which shall be incorporated into this Contract by written modification. The Contractor shall not be entitled to make any changes in the Services or perform any Additional Services unless authorized in advance by written modification. Upon receipt of a modification approved by VA, the Contractor shall continue performance of the Scope of Work as modified by the modification. p. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract. q. In the event the Contractor Affects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof. r. Fargo VA Health Care System is responsible for maintaining equipment and ensuring that tests are performed within required state and federal regulations. s. Vendor will provide a report(s) of all physics testing in a format presentable to regulatory agencies and The Joint Commission. Per state regulations, it is the responsibility of Fargo VA Health Care System to keep a copy of the report(s) after completion of service(s) for use as a permanent record. t. Testing and services not covered in this contract, including unforeseen issues with equipment testing, will be billed separately on a fee-for-service basis or at a rate of $195.00 per hour plus mileage and travel expenses. 3. Equipment Inspections The Contractor shall conduct equipment inspections or quality control surveys of the imaging equipment listed below. The Contractor shall ensure the imaging equipment s compliance with applicable Federal regulations, the Joint Commission, and ACR recommendations, and shall include, but not be limited to, monitoring the following basic performance characteristics. A. Radiographic and Fluoroscopic Equipment Physics inspections of radiographic and fluoroscopic equipment shall comply with the ACR Technical Standard for Diagnostic Medical Physics Performance Monitoring of Radiographic and Fluoroscopic Equipment. The performance of each radiographic and fluoroscopic unit must be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Integrity of unit assembly. (2) Collimation and radiation beam alignment. (3) Fluoroscopic system resolution. (4) Automatic exposure control system performance. (5) Fluoroscopic automatic brightness control performance (high-dose-rate, pulsed modes, field-of-view [FOV] variation). (6) Image artifacts. (7) Fluoroscopic phantom image quality. (8) kVp accuracy and reproducibility. (9) Linearity of exposure versus mA or mAs. (10) Exposure reproducibility. (11) Timer accuracy. (12) Beam quality assessment (half-value layer). (13) Fluoroscopic entrance exposure. Maximum output for all clinically used settings. (14) Image receptor entrance exposure. (15) Equipment radiation safety functions. (16) Patient dose monitoring system calibration. (17) Video and digital monitor performance. (18) Digital image receptor performance. (19) Grids used with portable x-ray units shall be imaged for uniformity. B. Computed Radiography (CR) and Digital Radiography (DR) Physics inspections of CR and DR equipment shall comply with the American Association of Physicist in Medicine (AAPM) Report Number 93, Acceptance Testing and Quality Control of Photostimulable Storage Phosphor Imaging Systems. The performance of CR and DR must be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). Radiographic equipment: 1) X-ray generator analysis with respect to kVp and timer accuracy, mA linearity, exposure reproducibility and assessment of radiation, and kV waveforms (non-invasive testing) 2) Light field to x-ray field and beam alignment 3) Accuracy of manual and automatic collimator operation 4) Source-to-image (SID) accuracy 5) Beam quality (HVL) analysis 6) Evaluation of spatial resolution 7) Radiation output (mR/mAs) verses kVp and distance (typical patient exposures) 8) Photo timer operation analysis 9) Tomographic performance analysis with respect to beam path and exposure uniformity, depth indicator accuracy, cut thickness, and resolution 10) Mechanical performance and electrical cable integrity inspection 11) Proper operation of interlocks and exposure switches 12) DAP, if applicable Digital Radiography equipment: 1) Uniformity and artifact evaluation 2) Signal response: linearity and slope; calibration and beam quality 3) High-contrast resolution 4) Noise/low-contrast response 5) Aspect ratio and accuracy of distance measurements (workstations, PACS, or printed films) 6) Anti-aliasing 7) Positioning and collimation errors Computed Radiography equipment: 1) Physical inspection/inventory of cassettes 2) Imaging plate uniformity and dark noise 3) Signal response: linearity and slope; calibration and beam quality 4) Laser beam function 5) High-contrast resolution 6) Noise/low-contrast response 7) Aspect ratio and accuracy of distance measurements 8) Erasure thoroughness 9) Throughput Fluoroscopic equipment: 1) Verify compliance with state and federal regulations for fluoroscopic exposure rate conditions 2) Proper operation of interlocks, exposure switches, timers, table side shields, and tower aprons 3) Fluoroscopic imaging system resolution and contrast analysis 4) Fluoroscopic kVp accuracy, radiation and kV waveforms assessment (non-invasive testing), and fluoroscopic beam quality 5) Verify air kerma and/or DAP indicator accuracy 6) Spot film x-ray generator analysis with respect to kVp and timer accuracy, mA linearity, exposure reproducibility and assessment of radiation and kV waveforms (non-invasive testing) 7) Mechanical performance and electrical cable integrity inspection Specifics of the testing: Regulatory Checklists Radiographic Fluoroscopic Mechanical Factors Tube Motion (smoothness, locks, ease of operation, etc. in all directions) Film Tray Motion (smoothness, locks, ease of operation) (smooth, unobstructed, rigid when locked, etc. in all directions) Cables (checked for areas of potential wear) Light Alignments Light Field Illuminance Radiographic Generator/Tube Assessment Radiographic kVp Accuracy (measured average kVp within ± 5% kVp of nominal) Radiographic Timer Accuracy Radiographic Radiation/kVp Waveforms mAs Exposure Accuracy (mA*Time vs mAs Setting) Free-In-Air Exposure Measurements (mR/mAs Consistency) Radiographic Tube Current Linearity Radiographic Exposure Reproducibility (c.v.< 0.05) NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (14-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/VABHHCS568/VABHHCS568/36C26319Q0479/listing.html)
- Place of Performance
- Address: Department of Veterans Affairs;FARGO VAMC;2101 N Elm Street;Fargo, ND
- Zip Code: 58102
- Country: USA
- Zip Code: 58102
- Record
- SN05310539-F 20190516/190514230018 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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