SOLICITATION NOTICE
R -- US FWS R7 PREPARING FOR FUTURE-RETHINKING CONSERVA
- Notice Date
- 8/17/2018
- Notice Type
- Presolicitation
- NAICS
- 561920
— Convention and Trade Show Organizers
- Contracting Office
- FWS, DIVISION OF CONTRACTING AND GE 1011 E TUDOR ROAD ANCHORAGE AK 99503-6199 US
- ZIP Code
- 00000
- Solicitation Number
- 140F0718R0012
- Response Due
- 8/30/2018
- Archive Date
- 9/14/2018
- Point of Contact
- Kuntz, Anthony
- Small Business Set-Aside
- Total Small Business
- Description
- U.S. Fish and Wildlife Service, Anchorage, AK has a requirement for a commercial item or service. This combined synopsis/solicitation is prepared in accordance with the format in FAR Subpart 12.6 (as supplemented with additional information included in this notice). This posting will be referred to under Request for Quotation (RFQ) Number 140F0718R0012. This announcement constitutes the only solicitation. A written solicitation will be issued and attached to this posting for reference only. This RFQ falls under procedures in FAR Parts 12 and 13. This document incorporates provisions and clauses updated by way of the Federal Acquisition Circular (FAC) #05-99, effective Jun 16, 2018. This requirement is set aside for small businesses. The North American Industrial Classification System (NAICS) number is 561920, Support ¿ Management Logistics Support and the business size standard is $11M. This announcement constitutes the Government's only official notice of this procurement. The Government does not intend to pay for any information provided under this synopsis. The U.S. Fish and Wildlife Service is requesting proposals to provide logistic support to facilitate a meeting concerning ¿Preparing for the Future-Rethinking Conservation and Adaptation ¿ in accordance with the following: Background As a concept, the Anthropocene integrates the consequences of climate change with other human activities that are pervasive, accelerating, and leading to a less biologically diverse and much warmer no-analogue future. A gap is emerging between this unfolding reality and current conservation approaches which are rooted in the past and not keeping pace with the accelerating dynamics of a rapidly- changing world. This gap was identified in 2017 by U.S. Department of the Interior, Fish and Wildlife Service Alaska Region (FWS-AK) as one of the highest priority challenges to its conservation objectives. As a conservation paradigm, the Anthropocene embraces the perspective that we are part of nature and accepts the responsibility to steward the changes that protect the decision space for future generations. In early 2018, the FWS-AK Directorate chartered an Anthropocene Working Group to explore changes in agency thinking and culture needed to meet the profound challenges that lie ahead. On April 6, 2018, FWS-AK held the first of a series of workshops ( ¿Preparing for the Future ¿ workshop) to achieve region-wide staff engagement in the development of effective conservation approaches to a rapidly changing environment. The purpose of the first workshop was to bring collective focus to the problem that our current conservation approaches are not keeping pace with accelerating dynamics of a rapidly-changing world; to consider the potential of new approaches and frameworks for conservation work; and, to commit to the continued conversation about doing things differently. The day's discussion demonstrated that there is a need and appetite for this conversation and participants recognized their individual responsibilities to become champions for the effort. It was acknowledged that by delaying meaningful action, the Region risks failing in our conservation objectives and losing the initiative to steward our own land and resources as change proceeds around us. Participants conceded that the Region's wealth of information, data, tools, and subject matter experts, authority to act over a large land base, and strong partnerships all prepare FWS-AK to meet the challenges ahead. However, resistance to change, fear of making mistakes, discomfort with actively shaping the future, and lack of defined goals and objectives prevents us from adopting a proactive, action-oriented approach. When asked what conservation in the Anthropocene might require of the Region, participants described an agency with clearly defined goals oriented to a larger context that is willing to objectively evaluate agency traditions and supports long-term thinking. FWS-AK requires facilitator support services for three additional workshops to be held over the next year which will provide opportunities to stay involved in the discussion and to shape the future of conservation in the region. Each workshop will be built around locally-relevant case studies that reflect the breadth of issues and potential management challenges we face, and will explore retrospective and prospective adaptation approaches and outcomes. The purposes of these workshops are to enhance the understanding of the larger issue and the challenges we face, and to begin rethinking our solutions. Each 2 ¿ 2.5-day workshop will include a review of the situation with locally-specific data, and a discussion of solutions currently being considered, a review of other options and possible outcomes that may not have been considered. Proposed case studies will draw from available data and experience on the Kenai, the Yukon-Kuskokwim Delta and northern Alaska. The audience for each workshop will be the staff located or working within the geographic area covered by the case studies. Workshops should begin in the fall (October 2018) and conclude by end of April 2019. These workshops will help participants coalesce around a common understanding of the challenges FWS-AK faces in achieving our stated conservation goals and objectives, and will empower staff to participate in the development of adaptive solutions. The workshop will result in improved individual and organizational performance and assist in achieving USFWS mission and performance goals. Each workshop will have a 12 week planning period. The desired outcomes are to: ¿Enhance understanding of the global-scale threats we face, and the utility of the Anthropocene as a conceptual framework for understanding, communicating, and addressing tomorrow's realities. ¿Acknowledge the mismatch between our conservation aspirations and the conservation approaches we currently employ. ¿Recognize the importance of changing how we think about conservation given the challenges we face. ¿Begin thinking about solutions from a systems perspective that that integrates all drivers of change, views humans as part of, rather than apart from, the system, and empowers us to steward the changes that occur. All dates are subject to change contingent upon agreement by both Contractor and FWS-AK Staff. Scope The Contractor shall work with FWS-AK on aspects of workshop planning, implementation and follow-up specified in this statement of work. Requirements The Contractor shall: ¿Work closely with FWS-AK staff to: ¿prepare agendas, ¿determine meeting logistics including conduct of any breakout group discussions, ¿identify and prepare information and other resource materials, ¿determine support needs, ¿specify pre-meeting work needed to ensure success, ¿identify material needs including audio-visual equipment and flip charts, ¿assemble and distribute participant and resource materials, and ¿advise FWS-AK staff on best practices and approaches for maximizing engagement by participants. ¿Oversee conduct the workshop: ¿facilitate plenary sessions and coordinate facilitation of breakout discussions, ¿provide note-taking support and meeting minutes daily, ¿facilitate interactions between attendees. FWS-AK Staff shall: ¿Work closely with Contractor to: ¿prepare agendas, ¿determine meeting logistics including conduct of breakout group discussions, ¿identify and secure workshop venue ¿identify, assemble and distribute information, resource materials, and pre-meeting work, ¿determine support needs, ¿identify material needs including audio-visual equipment and flip charts, ¿assemble and distribute participant and resource materials. ¿Provide facilities and equipment for the workshop: ¿Provide for teleconferencing and video-conferencing capabilities ¿Provide large format flip charts for dynamic recording of information. Deliverables or Delivery Schedule For each workshop the Contractor shall: ¿Meet with FWS-AK staff bi-weekly for 8 weeks of the 12 week planning period, prior to workshop date. ¿Meet with FWS-AK staff weekly for the remaining 4 weeks of the 12 week planning period for final preparations prior to workshop date. ¿Provide written meeting notes and a report summarizing discussions, action items and next steps in electronic form within 2 weeks of each workshop ¿s conclusion. Government-Furnished Equipment and Government-Furnished Information FWS-AK will provide: ¿Background information relevant to the project. ¿Web and teleconferencing connectivity ¿Reproduction of agendas and other materials ¿Flip charts and other meeting supplies Place of Performance ¿Workshop venues with audio-visual and teleconferencing capacity to be determined. ¿Locations associated with Case Studies. Currently Kenai, Bethel and Fairbanks are proposed. Period of Performance ¿The period of performance for this contract is from September, 2018 through April 30, 2019. The basis for award is Best Value to the government using the procedures at FAR Part 13-Simplified Acquisitions. Organization to be supported: U.S. Fish and Wildlife Service, Region 7 Marine Mammals Management Anchorage, AK 99503 Please submit your quote on the attached SF-1449 or company letterhead with all pertinent point of contact information including SAM, Cage Code, DUNS No., and business size/type. In addition, your proposal may include unit price and total price. No formal format is required as this is a combined synopsis/request for proposal solicitation. Offers must be received by 5:00 pm Eastern Time, 08/30/2018, at the U.S. Fish and Wildlife Service, 1011 E. Tudor Rd M/S171, Anchorage, AK. Offers received after this date and time will be considered non responsive in accordance with 52.212-1(f) and will not be evaluated. Proposals may be emailed to the attention of: anthony_kuntz@fws.gov. All questions must be received by August 21 in order to allow time for a response. An amendment to this solicitation may be issued to answer any questions that were submitted. Offerors must comply with all instructions contained in the Internet Payment Platform (IPP) DOI Electronic Invoicing instructions, and all clauses in the attached solicitation documentation. The full text of any solicitation provision or clause referenced herein may be accessed electronically at http://farsite.hill.af.mil/. In order to have a quote considered, all offerors must be registered in the System for Award Management (SAM) website (https://www.sam.gov) as an active vendor by the closing date of this solicitation. Proposals received from firms not registered in SAM by the closing date of the solicitation will not be considered. Additional document information and attachments can be accessed at the FedConnect link under the (Additional Info) heading or at www.fbo.gov. Click (Public Opportunities) and search by using the reference number 140F0718R0012 to find any documents related to this requirement. All questions regarding the subject synopsis/solicitation shall be directed to the attention of Tony Kuntz via email: anthony_kuntz@fws.gov or telephone: (907) 786-3436.
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