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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 13, 2018 FBO #6076
DOCUMENT

H -- Radiation Safety Officer VA263-17-P-1279 (Phillips) - Attachment

Notice Date

7/11/2018
 

Notice Type

Attachment
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

Department of Veterans Affairs;Network 23 Contracting Office (NCO 23);113 Comanche Rd.;Fort Meade SD 57741
 

ZIP Code

57741
 

Solicitation Number

36C26318Q9687
 

Response Due

7/20/2018
 

Archive Date

7/30/2018
 

Point of Contact

Pamela P Phillips
 

E-Mail Address

0-7020<br
 

Small Business Set-Aside

N/A
 

Description

This is a REQUEST FOR INFORMATION only. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). If your firm can provide the services as stated in the specifications below, please respond with your capability description and business size, ie:, service disabled veteran owned business, veteran owned business, small business, etc., to pamela.phillips@va.gov. ALL SOCIOECONOMIC CATEGORY BUSINESSES ARE ENCOURAGED TO RESPOND. Contracting Office Address: VA Black Hills Health Care System, 113 Comanche Road, Ft. Meade, SD, 57741. The Department of Veterans Affairs, VISN 23 VA Health Care Centers have a requirement for qualified firms capable of providing Boiler Inspection Services per the following statement of work: VA BLACK HILLS HEALTH CARE SYSTEM (VABHHCS) PERFORMANCE WORK STATEMENT RADIATION SAFETY OFFICER BACKGROUND: The service of a Certified Medical or Health Physicist to provide on-site Radiation Safety Officer (RSO) Duties for the VA Black Hills Health Care System (VABHHCS) at Ft. Meade, SD and Hot Springs SD, is a Radiation Materials Licensing requirement. OBJECTIVES: The VBHHCS is seeking a solution to provide Radiation Safety Officer Duties to fulfill the Radiation Materials Licensing requirement as specified by the National Health Physics Program (NHPP). QUALIFIED PERSONNEL: All Radiation Physicists performing services under this contract shall be board certified or board eligible from one of the following boards: American Board of Radiology, American Board of Health Physicists or American Board of Medical Physicists. Certification must be maintained throughout the contract performance period. Personnel must also have experience in Hospital Medical Physics. Key personnel will be identified in the proposal and shall be considered key personnel as essential for the successful completion of the work performed. Any changes to the assignment of personnel must be communicated to the Contracting Officer Representative (COR) and Imaging Supervisor at least 5 days before new personnel will visit the VABHHCS. Proposed Physicist must be approved by the NHPP program to function as a RSO on the VABHHCS Radiation Materials License. SCOPE OF WORK: RSO must perform radiation safety surveys within VABHHCS facilities to ensure compliance with the current Nuclear Regulatory Commission (NRC), American College of Radiology (ACR) and National Health Physics Program (NHPP) as required. RSO RESPONSIBILITIES: The RSO is responsible to: Advise and consult with the Imaging Supervisor or designee regarding the operations of the Radiation Protection Program (RPP) Ensure (for the licensee) that radiation safety activities are being performed in accordance with Licensee approved procedures and regulatory requirements Review and recommend appropriate RPP changes to licensee management for implementation Help identify, inspect, and investigate radiation safety problems Submit, recommend, or provide corrective action plans for identified safety problems to the Imaging Supervisor or designee for implementation. Monitor corrective actions for adequate RPP improvement Notify Imaging Supervisor or designee immediately of any unsafe operations Attend Radiation Safety Committee (RSC) meetings and make recommendations if needed Provide a link between the RSC and the users of ionizing radiation Provide the contact between the licensee and the regulatory agencies Be available for contact by facility staff per regulations and license conditions Sign semiannual sealed-source leak tests and inventories of sealed sources per regulation. RSO DUTY SPECIFICTIONS Action or Trigger Levels Provide expert knowledge and experience for advising and recommending investigation levels for: Personnel exposures Area surveys: dose rate and contamination As Low as Reasonably Achievable (ALARA) Inform/instruct management, committees, and staff of ALARA regulatory/license requirements Inform/instruct workers of licensee/management commitment to ALARA Investigate deviations from ALARA practices for cause, and recommend action plans Audits/Reports/Reviews Review (at least annually) the RPP content and implementation with management Audit (at least semiannually) the RPP and the ALARA program, and prepare a written report to management. Review (quarterly) occupational doses, and prepare a summary report including individuals exceeding trigger levels and regulatory limits Review public radiation dose, and prepare a summary report Review (quarterly) dose rate and contamination survey results, and prepare a summary report Audit and report (at least annually) the adequacy of procedures for preventing medical events; including, written directive compliance and patient identification Review incidents involving ionizing radiation with respect to cause and subsequent actions taken Report incidents as required by regulation, including: Doses, radiation levels, or concentration of radioactive materials exceeding a constraint, or individuals exceeding the regulatory dose limits Leaking source Report and notification of a medical event per regulation Report and notification of an unintended dose to an embryo/fetus or a nursing child that exceeds the regulatory limits Theft or loss of licensed materials Contamination/Spill/Response Provide expert knowledge and experience for advising and recommending a procedure for spill response in the RPP, including: Liquid spills Gas and aerosol releases Provide expert knowledge and experience for advising and recommending a procedure for skin and other surface decontamination Train workers in spill response and decontamination techniques Estimate skin/organ dose Facility Designation, Design, and Shielding Identify addresses and areas of use Identify restricted, unrestricted, and controlled areas Consult on facility design and shielding Instruction of Workers Instruct workers likely to receive >100 mRem/year Provide radiation safety instruction to personnel caring for radiopharmaceutical patients per regulation Instruct staff in RPP and RPP revisions before implementation, including: Individuals of exceeding the regulatory dose limits Leaking source Report and notification of a medical event per regulation Report and notification of an unintended dose to an embryo/fetus or a nursing child that exceeds the regulatory limits Theft or loss of licensed materials Operating procedures Department of Transportation (DOT) training Declared Pregnant Woman (DPW) regulations Notification of RSO Regulations and license conditions Written directive procedures Maintain a current license, submit amendment, and renewal requests in a timely manner Review, recommend, and advise management on up-to-date RPP procedures Assure that the possession, use, and storage of byproduct material is consistent with the regulations, the license conditions, the Sealed Source and Device Registry (SSDR) certificate(s), and any manufacturer s recommendations and instructions Machine Registration/Calibration Assist in maintaining current machine registrations Review records to verify calibration and testing are performed per regulations and/or license conditions and according to professional standards of good practice Medical Events Review and advise on written procedures to prevent medical and other addressable events Investigate medical events as to cause(s); consult and advise with management on appropriate corrective action(s) Report medical events to management and to regulatory authorities per regulations Ordering/Receiving/Transporting Packages Containing Radioactive Material All orders authorized by the RSO, RSO designee, or authorized user Receipt address and area of use approved by the RSO Packages properly secured when not attended Packages received, surveyed, swiped, and processed per regulations and license conditions Licensed material is transported, or offered for transport, in accordance with all applicable DOT requirements Patient Protection Provide expert knowledge and experience for advising and recommending dose calibrator calibration and quality control procedures per regulations Perform dose calibrator calibration and quality control procedures Provide expert knowledge and experience for advising and recommending prescribed dosage list (AU approved) Assay and record patient dosages Educate and train the policy for identifying pregnant patients Perform fetal dose measurements/estimations Release per approved criteria/regulations Radiation safety instructions provided Personnel Monitoring Provide expert knowledge and experience for advising and recommending a system to ensure that monitors are worn and returned in a timely manner, including: Advise on who and when individuals should be monitored Advise on where and how personnel monitoring devices shall be worn Monitor the use of personnel monitoring devices Personnel Monitoring Provide expert knowledge and experience for advising and recommending a bioassay program consistent with regulatory requirements and use Perform and record bioassay measurements Interpret the results of personnel monitoring and bioassay measurements Advise the staff of their personnel monitoring and bioassay results Investigate doses exceeding trigger levels as to cause Provide annual written reports to supervised staff Post/Reference Documents and Notices Post or reference: Applicable rules or regulations License, license conditions, documents incorporated into the license by reference, and amendments Operating procedures applicable to license activities Post Notices Notice to Employees Any notice of violation, proposed imposition of civil penalty or order, and any licensee response Posting and Labeling Post or label: Doors and/or rooms and areas Containers, syringes, or syringe shields Emergency liquid spill procedures Emergency Tc-99m aerosol spill procedures Pregnant Workers Review previous occupational doses Advise worker on dose reduction Discuss Declared Pregnant Woman (DPW) status Monitor monthly doses Modify DPW job functions as necessary to keep conceptus dose below regulatory limit Sealed-Source Leak Test and Inventory Perform semiannual sealed-source leak tests Perform semiannual sealed-source inventories Radiation Accidents Attend institution s radiation accident committee and advise as necessary Advise on the design of the radiation accident response plan Assist in the response to radiological accidents or emergencies Records Provide a record system to help assure that the appropriate records are maintained in accordance with applicable Regulations. Surveys and Survey Instruments Surveys for ambient radiation exposure rate Surveys for fixed and removable contamination Surveys after source implant and removal Surveys of therapeutic treatment units Radiation survey instrument calibrations Waste Disposal Return to supplier Transfer to authorized recipient Disposal-by-decay Management Skills Interact effectively with medical facility staff Present radiation safety information in a clear manner Organize and maintain a record keeping system Interact with regulatory agencies. RSO Authority The RSO will be provided sufficient authority to: Advise and consult management regarding the written RPP Identify radiation safety problems Submit, recommend, or provide corrective actions plans Determine unsafe operations and notify the Imaging Supervisor or designee immediately Verify implementation of corrective actions and applicable State or Federal regulations QUALITY CONTROL: Work performed under this contract shall be subject to evaluation by the Contract Officers Representative (COR) in accordance with the contract terms and conditions. PLACE(s) OF PERFORMANCE: VA Black Hills Health Care System 113 Comanche Road Ft. Meade, SD 57741 VA Black Hills Health Care System 500 North 5th St Hot Springs, SD 57747 EQUIPMENT: Contractor shall furnish all labor, material, supplies, equipment and qualified personnel to provide on-site Radiation Physicist services and Duties for the (VABHHCS) at Ft. Meade, SD and Hot Springs SD.in accordance with the terms and conditions stated herein. TRAVEL: All travel expenses will be covered under the contract. SPECIAL REQUIREMENTS: Provision of 24 hour on-call services of contractor Certified Health Physicist or Medical Physicist respond to emergency situations within one (1) hour by phone and on-site with in twelve (12) hours of request. Physicist must be approved on Radiation Materials License. Change of times or dates of survey visits must be coordinated with the above-mentioned department at least two weeks in advance. Provide written report of results to Imaging Supervisor or designee within ten (10) working days of performance of the survey
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VABHHCS568/VABHHCS568/36C26318Q9687/listing.html)
 

Document(s)

Attachment
 

File Name: 36C26318Q9687 36C26318Q9687_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4473854&FileName=36C26318Q9687-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4473854&FileName=36C26318Q9687-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04987026-W 20180713/180711231024-ac219564f4215642963ff51df96cb40a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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