MODIFICATION
R -- Courier Services for the Cincinnati VAMC and CBOCs. A solictation for the above referenced requirement will be published on or about 5/3/18.
- Notice Date
- 6/12/2018
- Notice Type
- Modification/Amendment
- NAICS
- 492110
— Couriers and Express Delivery Services
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office (NCO) 10;260 E. University Avenue;Cincinnati OH 45219
- ZIP Code
- 45219
- Solicitation Number
- 36C25018Q0612
- Response Due
- 5/31/2018
- Archive Date
- 6/30/2018
- Point of Contact
- Luke A. Turner, Phone: 513-559-3712
- E-Mail Address
-
luke.turner@va.gov
(luke.turner@va.gov)
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- Performance Work Statement (PWS) as of January 22, 2018 1. 2. CONTRACT TITLE Courier Service for VA Medical Center Cincinnati CBOC locations. 3. BACKGROUND Courier service needed to transport lab specimens, sterile/non-sterile instruments, urgent lab/clinic supplies, pharmacy documents and small packages on a twice a day basis and occasionally an urgent basis. From 5 (occasionally 6*) separate CBOC locations to Cincinnati VAMC and From Cincinnati VAMC to 5 separate CBOC locations (occasionally 6*). 4. SCOPE Contractor is needed to transport Lab Specimens, sterile/unsterile instruments, urgent lab/clinic supplies, pharmacy documents and small packages, on a twice a day basis and occasionally an urgent basis from the 5 (occasionally 6*) CBOC locations to the Cincinnati VAMC as described below in section 5 and excluding days CBOCs are closed for business as described below in section 5. 5. SPECIFIC TASKS 5.1 Task 1 Daily Laboratory/Supply/Pharmacy/Package Transport to Cincinnati VAMC Contractor shall provide courier/transport services on a twice a day (AM & PM)basis Monday through Friday of each week, excluding Saturday, Sundays and Federal holidays to the VA Medical Center, Cincinnati, Ohio 3200 Vine Street, Cincinnati, Ohio 45220 from the 5 (occasionally 6*) CBOC locations listed below. Services include the pickup, transport, and delivery of laboratory specimens, sterile/non-sterile instruments, urgent lab/clinic supplies, pharmacy documents and small packages. BELLEVUE CBOC*: 103 Landmark Drive, Suite 300 Bellevue, KY 41073 CLERMONT CBOC: 4600 Beechwood Road, Cincinnati, OH 45244 DEARBORN CBOC: 1600 Flossie Drive, Greendale, IN 47025 FLORENCE CBOC: 7310 Turfway Road, Suite 510 Florence, KY 41042 GEORGETOWN CBOC: 474 Home Street, Georgetown, OH 45121 HAMILTON CBOC: 1750 South Erie Avenue, Hamilton, OH 45011 Pickups shall be made, on a twice a day basis, with the earliest CBOC pickup being at 10:00am and the latest CBOC PM pickup occurring at 4:00 p.m. The contractor shall deliver all specimens (unless otherwise instructed by the CBOC Office Manager) to the VA Pathology and Laboratory Medicine Service, Room B211, VA Medical Center, Cincinnati, Ohio, no later than 12:30p.m and 5:30p.m. Pharmacy deliveries will be made to the Outpatient pharmacy located on the first floor of the VAMC, room C140. Supplies/sterile/non-sterile instruments will be picked up/delivered in SPD located on the 3rd floor of the VAMC-Room #B305. All pickups and deliveries will be made on the same day. Drivers shall not make non-emergent stops, for any reason, during the transport of items under this contract. Urgent courier service will be on an as needed basis. CBOC Administrator or designee will notify contractor. If service is required and provide specific instructions for pickup/delivery. Due to the nature of this business it is necessary for the contractor to provide daily pickups and deliveries unless the CBOC s are closed due to inclement weather. Cancellations of the courier service should only occur as a last resort. In the event that the regular courier(s) are not on duty, qualified back-up couriers will be expected to maintain the normal process as the regular courier. 5.2 Task 2 Urgent Laboratory/Supply/Pharmacy/Package Transport to Cincinnati VAMC Contractor shall provide urgent courier/transport services including the pickup, transport and delivery of laboratory/supply/pharmacy/package(s) on an as needed basis Monday through Friday of each week, excluding Federal holidays from any of the CBOC locations to other CBOC locations or the Cincinnati VAMC. The contractor shall report within 30 minutes of notification via the CBOC Administrator or their designee of the need for courier services. The contractor shall only charge based on actual pickup. Drivers shall not make non-emergent stops, for any reason, during the transport of items under this contract. Due to the nature of this business it is necessary for the contractor to provide daily pickups and deliveries unless the CBOC s are closed due to inclement weather. Cancellations of the courier service should only occur as a last resort. 5.3 Specimen and Instrumentation Preparation The VA Medical Center/CBOC personnel will properly prepare and package specimens and instruments for transport by the contractor. Courier personnel will sign for receipt of specimens to be transported. The lab specimens shall be transported in such a manner as to ensure the integrity of the specimen(s). Instruments shall be transported in such a manner as to ensure bins remain flat, not on end or side, to prevent instrument damage. 6. PERFORMANCE MONITORING RECORD OF PICK-UP AND DELIVERY The contractor shall maintain a record and log of daily courier pick-ups and deliveries indicating time and date of pick-up, delivery, number of transport containers and signatures. The logs shall be submitted to the COR or authorized representative of the COR on a monthly basis. The contractor shall sign a log indicating date and time of daily courier pick-ups and number of transport containers from the CBOCs and the VAMC. 7. SECURITY REQUIREMENTS LICENSES/PERMITS/CERTIFICATIONS Contractor shall have all licenses, permits, and/or certification as required by the State of Ohio/Kentucky/Indiana for the transport of laboratory specimens. Contractor shall be responsible for complying with all regulations that define appropriate transportation of specimens/soiled instruments and shall supply, in writing, proof that all drivers have been adequately trained on an annual basis. The contractor s employees/couriers transporting test specimens/soiled instruments shall be trained in Universal Precautions in the handling of biohazard materials (specimens). Training shall include utilizing clinical procedures in case of biohazard spills and accidents. The contractor shall furnish a record of all required training. All drivers shall have attained legal age (the age of 18 years) and shall maintain neat, clean and professional appearance. Drivers shall be licensed in accordance with the State of Ohio/Kentucky/Indiana to include any special licensure required for the transport of diagnostic or infectious substances. CONTRACTOR PERSONNEL The contractor is responsible for having sufficient qualified personnel to meet the requirements as stated herein. This includes backup personnel to cover in case of illness, injury, vacations, etc. The contract services and or personnel shall not be considered VA employees for any purpose. PERSONNEL CLEARANCES AND PRIVACY ACT CONSIDERATIONS All Contractor employees shall be required to observe the requirements imposed on sensitive data by law, Federal regulations, VA statutes and policy, and associated requirements to ensure appropriate screening of all personnel. Because of the inherent sensitivity of the data at the clinic facilities and data to be maintained at the facilities, the level of security clearance required of the Contractor s employee shall reflect the same level of security clearance carried by the VA personnel for the function under contract. The Contractor shall ensure that its personnel meet the above restrictions and that confidential and proprietary information shall be divulged only to those officers and officials of the VA who are authorized to receive such information. All contractor employees who require physical access to the Department of Veterans Affairs facility shall be subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract, the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. Position Sensitivity The position sensitivity has been designated as Low Risk. Background Investigation The level of background investigation commensurate with the required level of access is national Agency Check with Written Inquiries. The C&A requirements do not apply and a Security Accreditation package is not required. CONTRACTOR RESPONSIBILITIES The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM), the contractor shall reimburse VA within 30 days. The contractor shall submit or have their employees submit the following required forms to the VA Office of Security and Law Enforcement within 30 days of receipt: Standard Form 85P, Questionnaire for Public Trust Positions Standard Form 85P-S, Supplemental Questionnaire for Selected Positions FD 258, U.S. Department of Justice Fingerprint Applicant Chart VA Form 0710, Authority for Release of Information Form Optional Form 306, Declaration for Federal Employment Optional Form 612, Optional Application for Federal Employment The contractor shall provide a vehicle(s) used for transport of laboratory specimens, instruments or soiled instruments that must be temperature and humidity controlled. At all times during the performance of this contract, Contractor employees shall conduct themselves in a professional manner, wear clean, neat uniforms, and be identified by having company name and/or logo, and employee name attached to their uniforms, by name tag or other means. The Contractor shall be responsible for acquiring an appropriate number of uniforms, and tags or badges to meet this requirement. Employee identification shall be worn in clear view above the waist. GOVERNMENT RESPONSIBILITIES The VA Office of Security and Law Enforcement will provide the necessary forms to the contractor or to the contractor s employees after receiving a list of names and addresses. Upon receipt, the VA Office of Security and law Enforcement will review the completed forms for accuracy and forward to OPM to conduct the background investigation. The VA Facility will pay for investigations conducted by the Office of Personnel Management (OPM) in advance. In these instances the contractor will reimburse the VA Facility within 30 days. The VA Office of Security and Law Enforcement will notify the contracting officer and contractor after adjudicating the results of the background investigations received from OPM. The Contracting Officer will ensure that the contractor provides evidence that investigations have been completed or are in the process of being requested. The VA reserves the right to restrict any Contractor employee from performing services under this contract who does not meet the required qualifications for the services they perform and/or who violates federal regulations or is identified as a potential threat to the security, safety, health or operational mission of the Department of Veterans Affairs Medical Centers and their populations. The restriction of such a person shall not relieve the Contractor from providing all the required services as described herein. Under no circumstances shall any person other than those personnel designated in writing by the contractor will be allowed to handle items being transported while in transit or deliver specimens to the laboratory. Prior to the commencement of contract, the Contractor shall provide the Contracting Officer a personnel roster identifying all Contractor personnel who will be performing contract services, including any personnel used as 'backup' personnel. In this document the Contractor shall identify the name, position title, and work assignment area of each employee. Thereafter, all changes shall be submitted no later than two (2) business days prior to substitution. PRIVACY/RELEASE OF INFORMATION Personnel Clearances and Privacy Act Considerations. Contractor employee shall be required to observe the requirements imposed on sensitive data by law, Federal regulations, VA statutes and policy, and associated requirements to ensure appropriate screening of all personnel. Because of the inherent sensitivity of the data at the clinic facilities and data to be maintained at the facilities, the level of security clearance required of the Contractor s employee will reflect the same level of security clearance carried by the VA personnel for the function under contract. The Contractor shall ensure that its personnel meet the above restrictions and that confidential and proprietary information shall be divulged only to those officers and officials of the VA who are authorized to receive such information. 8. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS EVIDENCE OF INSURANCE COVERAGE. Before commencing work under the contract, the contractor shall furnish to the Contracting Officer, a certificate from his/her insurance company indicating that the contractor has obtained liability insurance coverage and that it may not be changed or canceled without written notice to the Contracting Officer. The furnishing of such evidence of insurance coverage may not be waived and certificate of insurance shall be submitted with quote. SCHEDULE OF INSURANCE COVERAGE. The following minimum insurance coverage shall apply to this contract: Workers' Compensation and Employer's Liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when the contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers General Liability: $500,000 per occurrence. Automobile Liability: $250,000 per person; $500,000 per occurrence and $100,000 property damage. The following information is required with quote: Name and Address of Insurance Company _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ Name of Contact Person__________________________________________ Telephone No. _________________________________________________ Vehicles: Please list the type of vehicles to be used in performing the services of this contract ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ PERSONNEL POLICY a) The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for their personnel: ·Worker s Compensation ·Professional Liability Insurance · Health Examinations (as may be required) · Income Tax Withholding ·Social Security Payments b) The contract personnel shall not be considered VA employees for any purpose. SAFETY While performing services under any resulting contract, numerous potential hazardous conditions may develop and/or exist. These conditions can result in serious personal injuries if not identified and if corrective action is not taken to prevent injury. Adherence to OSHA regulations is not always sufficient to provide the degree of safety that is required. Extra precautions should be observed when performing the required services. The safety and health of patients, visitors, and VA employees at the VA Medical Center, as well as contractor employees, must be considered at all times while services are being performed. Never leave hazards unattended or unsecured. Psychiatric, blind, hearing impaired, and wheelchair patients are to be expected. Extra caution must be exercised when in buildings, which are occupied, and doing business. HARASSMENT POLICY It is the policy of the VA Medical Center, Cincinnati Ohio, to create an environment free of discrimination and to promote an atmosphere for the residents, visitors and workforce free of discrimination and/or harassment, without regard to race, color, religion, sex, national origin, and age, physical or mental handicap. It is the responsibility of the contractor awarded a contract to perform services on a Federal worksite to take any and all necessary measures to prevent sexual harassment and discrimination from occurring, by assuring that his/her employees and those of his/her subcontractors maintain the highest degree of conduct and standards in this regard. These steps should include, but not be limited to, affirmatively raising the subject with employees and subcontractors, expressing strong disapproval when discovering or being informed that an incident has occurred, and developing appropriate guidelines and sanctions for conduct and/or misconduct pertaining to such matters Any complaints received by the Contractor, alleging misconduct toward contractor employees from other than contractor related personnel, i.e., VA personnel, patients and/or visitors shall be reported to the Contracting Officer in charge of the awarded contract. SMOKING POLICY The VA Medical Center, Cincinnati, Ohio, is a smoke free facility. NO SMOKING is permitted within the confines of any building or within 35 feet of any entrance to a building. Smoking is permitted in designated areas only. Failure to comply with the smoking policy will result in immediate removal of contractor/contractor personnel from the facility. WAGES TO BE PAID Wages to be paid in accordance with Wage Determination No. 2005-2423 (Revision No. 11) dated 8/3/2010 applicable to any resulting contract and a copy of the WD is attached. DOL Classification Driver Courier 31043. PAYMENT/INVOICE Payment for services will be made monthly, in arrears, upon receipt of properly prepared invoices. Invoices must contain location name, dates of service, unit cost, and total amount due on the invoice. The applicable VA Contract Number and purchase order number must be indicated on each invoice. Invoices are to be electronically mailed to: Department of Veterans Affairs FMS VA-2 (101) Financial Services Center P. O. Box 149971 Austin, TX 78714-8971 9. RISK AND QUALITY CONTROL The contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications. The contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. The contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution. The contractor shall immediately notify the customer of the resolution. The contractor shall immediately notify the CO/COR upon receipt of a customer complaint in order that joint validation may be accomplished. The contractor is responsible for quality control and specification compliance. 10. PLACE OF PERFORMANCE As described in section 5 11. PERIOD OF PERFORMANCE (DATE OF DELIVERY FOR ONE TIME PURCHASE). TBD 12. DELIVERY SCHEDULE As described in section 5.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/CiVAMC/VAMCCO80220/36C25018Q0612/listing.html)
- Record
- SN04952459-W 20180614/180612230727-20af510d7c1e415bc23a1a30af15016a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |