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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 17, 2018 FBO #6019
DOCUMENT

65 -- SBRT Immobilization device - Attachment

Notice Date
5/15/2018
 
Notice Type
Attachment
 
NAICS
339112 — Surgical and Medical Instrument Manufacturing
 
Contracting Office
Department of Veterans Affairs;Acquisition & Materiel Management;Michael E. DeBakey VA Medical Center;2002 Holcombe BLVD;Houston TX 77030 4298
 
Solicitation Number
36C25618Q0702
 
Response Due
5/22/2018
 
Archive Date
6/1/2018
 
Point of Contact
kever.swafford@va.gov
 
E-Mail Address
kever.swafford@va.gov
(kever.swafford@va.gov)
 
Small Business Set-Aside
Service-Disabled Veteran-Owned Small Business
 
Description
COMBINED SYNOPSIS/SOLICITATION SBRT Immobilization Device and Installation (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number: 36C25618Q0702. (III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94, 2005-95 / 01-19-2017. (IV) This solicitation is being issued as a Total Service Disabled Veteran Owned Small Business Set-Aside. The associated NAICS code is 339112. The small business size standard is 1000 Employees. (V) This combined solicitation/synopsis is for purchase of the following commercial services: Contractor shall furnish supplies for the Michael E. DeBakey VA Medical Center, 2002 Holcombe Boulevard Houston, TX 77030 (VI) Description of requirements is as follows: Contractor shall furnish including but not limited to all labor, materials, parts, equipment, tools, transportation, and supervision to provide the Michael E DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 with a Pinnacle Professional server based treatment planning system. The Contractor shall provide all necessary services including setup, configuration, database transfer and installation to get the specified equipment working properly. The Contractor shall provide all necessary training to the designated VA employees on how to use the installed equipment after completion of installation. The equipment, all of its accessories, and supplies that come with the equipment shall be brand new. All work shall be done in a first-class manner. The equipment, all necessary services related to removal, mobile unit usage, setup, configuration, installation, and training services are hereinafter collectively referred as Deliverables. All Deliverables shall be delivered based on an agreed schedule of work after award, preferably within six months and as free on board (FOB) destination. (b) The place of acceptance will be: Michael E. DeBakey VA Medical Center, 2002 Holcombe Boulevard Houston, TX 77030 Quotes are required to be received in the contracting office no later than 11:30 A.M. CST on MAY 22, 2017. All quotes must be emailed to the attention of Kever L. Swafford. The E-mail address is Kever.swafford@va.gov Any questions regarding this solicitation should be directed to Kever L. Swafford (713) 794-7218, E-mail address is Kever.swafford@va.gov. DELIVERABLES: Price Proposal THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.   Manufacturer Stock # Item Description CIVCO Radiotherapy BPL008 Respiratory Plate, Wide BPL110 Body Pro-Lok ONE Bridge(TM) System Startup Package II STATEMENT OF WORK (SOW) GENERAL INFORMATION Title of Project SBRT Immobilization device Scope of Work Contractor shall furnish including but not limited to all labor, materials, parts, equipment, tools, transportation, and supervision to provide the Michael E DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 with a Pinnacle Professional server based treatment planning system. The Contractor shall provide all necessary services including setup, configuration, database transfer and installation to get the specified equipment working properly. The Contractor shall provide all necessary training to the designated VA employees on how to use the installed equipment after completion of installation. The equipment, all its accessories, and supplies that come with the equipment shall be brand new. All work shall be done in a first-class manner. The equipment, all necessary services related to removal, mobile unit usage, setup, configuration, installation, and training services are hereinafter collectively referred as Deliverables. All Deliverables shall be delivered based on an agreed schedule of work after award, preferably within six months and as free on board (FOB) destination. Background SBRT immobilization device is for Radiation Oncology Section. This is a device that allows immobilization and management of patient respiratory motion and other motion. When a patient qualifies for a treatment technique called Stereotactic Body Radiation therapy or SBRT, it is very important to treat the tumor to very high doses of radiation in 7 or fewer fractions. Tumor motion thus becomes a huge concern for SBRT. If the patient is not immobilized and motion is not managed, the radiation dose can be delivered to health tissue or critical organs which can be very harmful for the patient. Many of our patients do qualify for this treatment method, but unfortunately, we do not have the ability currently to deliver high doses in few fractions without the proper tools to provide treatment and stay in compliance with the protocols and prescription methodology of organizations such as the American College of Radiology (ACR) and ASTRO. We are an ACR accredited and being able to provide SBRT to our patients will enhance our accreditation program and help us provide SBRT to our patient population. Lung cases for example can exceed 5 to 7 weeks of daily treatment fractions. For those patients qualifying for SBRT, the treatment can be reduced to 1 or 2 weeks. Performance Period The contractor shall complete the work required under this SOW over a 2 day or less. B. PRODUCT SPECIFICATIONS AND FEATURES The system, all its accessories, auxiliaries, parts and supplies shall be brand new (No refurbished products will be accepted). C. DELIVERY, WORK HOURS, AND COORDINATION WITH MEDVAMC FOR SETUP AND TRAINING SERVICES 1. Delivery Timeframe: All Deliverables shall be completed based on a schedule of work provided after award, preferably within six months of Contractor s receipt of a delivery task order from the Contracting Officer. 2. Shipping and Handling: Contractor shall be responsible for the shipping and handling of all the equipment. 3. Work Hours All work and delivery shall take place during clinical hours (Monday through Friday, 8:00 am to 4:30 pm excluding weekends and federal holidays). Federal holidays include the following: New Year s Day, Washington s Birthday, Martin Luther King s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas, and any days declared by the Government as holidays. 4. Coordination with MEDVAMC for Equipment Installation and Training Services Contractor shall be required to coordinate with the MEDVAMC Contracting Officer s Representative (COR) (to be determined after the award of the delivery task order) for scheduling the setup and training services. D. TESTING AND CERTIFICATION Upon completing installation of the system, the Contractor shall notify the COR in writing that the system is ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test. E. GOVERNMENT ACCEPTANCE TEST Contractor shall perform the Government Acceptance Test in the presence of the COR for proof-of-performance. The Government Acceptance Test shall be performed at a mutually agreed date and time. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test and furnish a copy to the COR before Contractor s Representative departs the VA premises. Payments can be withheld until final acceptance by the Government. F. WARRANTY REPAIR SERVICE 90-day warranty for hardware G. EQUIPMENT MANUALS The Contractor shall furnish User Manual and reference guides for the specified equipment. H. PRODUCT MODIFICATION, REMOVAL OR RECALL: If any product awarded under this solicitation requires modification, is removed or recalled by the Contractor or manufacturer, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the Contractor or manufacturer: a. Notify the Contracting Officer, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following: (1) Complete item description and/or identification, order numbers from customers, and the contract number assigned because of an award on this solicitation. (2) Reasons for modifications, removal or recall. (3) Necessary instructions for return for credit, replacement or corrective action. b. Provide the above information to all agencies and VA Facilities who purchased the product. The Contracting Officer shall be provided a copy of the notification in b. above, and a list of all agencies and/or VA facilities notified c. Contractor shall be responsible for any costs associated with the above. I. INVOICE AND PAYMENT Contractor shall invoice the MEDVAMC in arrears only after the completion of all Deliverables identified in this Statement of Work. Invoice shall be properly prepared and sent to the VA Financial Service Center at: P.O. Box 149971. Austin, Texas 78714-8971. The invoice shall be properly prepared in accordance with FAR 52.212-4, contain sufficient details, and at a minimum, include the following details: a. Deliver task order number b. Description of the supply/service rendered. c. Billing period/date when the supply/services were rendered. d. Invoice number and date Payments will be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in a task order which will be issued after the contract is awarded. Notes: invoices that are not in compliance with the requirements under this paragraph will be rejected for payments and required to be resubmitted. End of Statement of Work
 
Web Link
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HoVAMC/VAMCCO80220/36C25618Q0702/listing.html)
 
Document(s)
Attachment
 
File Name: 36C25618Q0702 36C25618Q0702.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4307222&FileName=36C25618Q0702-000.docx)
Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4307222&FileName=36C25618Q0702-000.docx

 
Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 
Record
SN04922415-W 20180517/180515230452-a255d6d1028167d24187c1611bec2b11 (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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