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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 15, 2017 FBO #5836
DOCUMENT

J -- Service - Chiller Maintenance - MPLS - Attachment

Notice Date

11/13/2017
 

Notice Type

Attachment
 

NAICS

561210 — Facilities Support Services
 

Contracting Office

Department of Veterans Affairs;Network 23 Contracting Office (NCO 23);113 Comanche Rd.;Fort Meade SD 57741
 

ZIP Code

57741
 

Solicitation Number

9111
 

Response Due

11/20/2017
 

Archive Date

11/25/2017
 

Point of Contact

Chad Raterman
 

E-Mail Address

7-7027<br
 

Small Business Set-Aside

N/A
 

Description

RFI Description Provide maintenance and emergency services to facility chiller equipment as follows, at the VA Health Care System facility, located at 1 Veterans Drive, Minneapolis, Minnesota: Equipment Brand Size Model # Serial # Building Chiller 1 York 1100T YKNQNRK1-CZGS SMWM-774210 69 Chiller 2 York 1100T YKNQNRK1-CZG SMWM-753090 69 Chiller 3 York 1100T YKNQNRK1-CZG SMWM-481550 69 Chiller 4 York 1100T YKNQNRK2-CZG SMWM-700880 69 Chiller McQuay 290T WMC290DSC-ER10 STNU081000119 70 Chiller McQuay 290T WMC290DSC-ER10 STNU081000100 70 Chiller Trane 500T CVHE0500 L99C01119M 49 Condenser McQuay 50T AGZ050CHHNN STNU090800034 MRI-70 Condenser Dimplex 15T HW02-7500 29643 MRI-70 2. PREVENTIVE MAINTENANCE AND EMERGENCY SERVICE Contractor shall furnish all labor, parts, refrigerant, oil, and material needed to maintain the equipment in good operational condition, according to each manufacturer s specifications and guidelines. All work performed requires work areas to be cleaned up and equipment put back into like-new condition. Preventative Maintenance Program to include: Spring Start Up, Fall Shutdown, (5) Running Inspections, Oil Analysis, Vibration Analysis. Provide parts for annual winter service, all parts to be original OEM parts. Service to include maintaining York Variable Speed drive including replaced with OEM York Inhibitor annually. Cost of replacement parts, due to excess wear or mechanical breakage, shall be covered one hundred percent (100%) by the contractor. A copy of all parts replaced by the contractor shall be provided to the VAHCS with every monthly billing statement, so the VA can keep a record of parts replacement. Parts may include new, reconditioned, or reconditioning of an existing part/component, as long as OEM specifications are met and the warranty period is identical or better. Contractor shall perform scheduled repair and preventative maintenance during the normal working hours of 8:00am-4:30pm, Monday-Friday. All work shall be coordinated and authorized by the Supervisor of the VAHCS- Energy Center (bldg. 69). (c) Contractor shall provide prompt emergency service (be on site) within a four (4) hour period. Contractor shall provide one (1) hour phone response time, when contacted for an emergency service request. Contractor shall diagnosis, repair, replace parts and perform labor to correct the problem. This service shall be provided in response to requests from the Energy Center Supervisor, Operations Engineer, or their designee. Emergency service shall be rendered at any hour, of any day of the week. 3. Contractor shall provide annual operational training and instruction for VAHCS personnel on the above listed equipment each year, not to exceed 24 hours. Training to be coordinated and scheduled with the supervisor of the VAMC Energy Center. 4. Labor and Material to supply and perform duties of condenser tube brushing of all 7 chillers. Service to include Removal and replacement of condenser water box covers. 5. Maintain the following items related to the equipment listed above, per designated schedule: (a) All electric wiring integral to each chiller. (b) All refrigerant piping associated with the chiller systems. (c) Insulation on the refrigerant piping and equipment, to be re-installed up to professional standards. (d) The pressure and temperature controls, thermometers, and manual valves located on the equipment. (e) Calibration services of the flow meters/DP sensors. (f) Vibration Analysis of the pumps (g) Calibration of Refrigerant Leak Detection Systems in Chiller Mechanical Rooms (h) Vibration Analysis of Cooling Towers 5. Provide a written report to the VAHCS about the condition of the system, any recommendations for necessary repairs or enhancements to maintain capacity, reliability, and efficiency. The written reports shall be submitted to the VAHCS Energy Center, within 30 calendar days. Contractor shall also maintain current knowledge of all Manufacturers equipment updates and service bulletins, and comply with those updates, prior to any major work being performed. 6. SCOPE OF WORK/MAINTENANCE The following list represents the most commonly required tasks required to keep the chillers in good operating condition, but the contractor shall use each manufacturer s specifications and guidelines, as a final determination to keep the chiller system operating as designed. (a) Annual winter (off peak season) inspection on each chiller listed above, to include as a minimum, but not limited to: (1) Inspect main starter and control panel (2) Leak test chiller for refrigerant and oil systems leaks using an electronic leak detector. (3) Test electrical wiring insulation using the Megohmmeter method for compressor motor and oil pump motor. (4) Clean and tighten all electrical terminals (5) Test oil for acidity (6) Change starter cooling fluid (7) Check oil sump heater operation (8) Cleaning of all condensers and tube sheets, which include BOTH bell ends being removed. (b) Seasonal startup (spring/peak season) tasks on each chiller listed above, which requires a contractor technician be on-site, when every chiller is started: (1) Review manufacturer's recommendations for startup (2) Check auxiliary equipment operation (3) Check refrigerant and oil levels (4) Check oil sump heater and purge pump oil heater where applicable. (5) Check and test all operating and safety controls (6) Start condenser, evaporator and cooling towers. (7) Start chiller and monitor its operating conditions. (8) Leak-test chiller for refrigerant and oil system leaks with an electronic leak detector. (9) Log all operating conditions after unit stabilizes (10) Review Owners logs and log all operating conditions. (11) Review operating procedures and owners log with chiller operator (12) An oil sample shall be taken after startup for test lab analysis. (C) Contractor shall perform the following procedures on each chiller listed above. (1) Spectrochemical oil analysis: Parameters tested: Results: Metals Diagnosis Moisture Trends Acid Number Recommendations 1-oil analysis (es) shall be performed annually. Oil filters shall be changed annually. (2) Refrigerant analysis: Parameters tested: Results: High boiling residue Diagnosis Acid Number Trends Moisture Content Recommendations Refrigerant analysis (es) shall be performed annually. (3) Eddy current tube analysis: Parameters tested: Results: Corrosion Verbal report Support wear Written report Freeze bulge Charts/diagrams Split fins Recommendations Leakers Pitting Eddy current analysis (es) was performed during Fiscal Year 2016 as indicated in the Schedule of Items, and every 3 calendar years thereafter (next scheduled analysis is 2019). Analyses are to be performed on both evaporator and condenser tubes. Both end bells shall be removed during the process of the Eddy Current Testing and the evaporator/ condenser cleaning procedure. (4) Vibration analysis: Parameters tested: Results: Measure horizontal deflections Report Measure vertical deflections Trends Measure axial deflections Recommendations Establish baseline Vibration analysis (es) shall be performed annually 7. GENERAL (a) Payment shall be made to the Contractor on a monthly or quarterly basis, Contractor's preference. The Contractor shall provide an itemized statement prior to payment. (b) Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. (c) Contractor shall maintain personal liability and property damage insurance. (d) If Contractor fails to promptly perform the services or to take the necessary action to ensure future performance in conformity with the contract requirements, the Government may; (1) Hire another qualified service contractor to perform the services, and subsequently, charge to the Contractor any cost incurred that is directly related to the performance of such services or; (2) Consider termination for default. Possible Contract Length of Term: The Minneapolis VAHCS is seeking a base year contract, with an option for two (2) additional years. Please send all response via email to Chad.Raterman@va.gov by 11-20-2017 at 10:00 Mountain Standard Time. Please indicate your business size, and any socio-economic status you may have. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VABHHCS568/VABHHCS568/9111/listing.html)
 

Document(s)

Attachment
 

File Name: 9111 9111_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3903305&FileName=9111-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3903305&FileName=9111-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Minneapolis VA Medical Center;1 Veterans Drive;Minneapolis, MN.

Zip Code: 55417
 

Record

SN04738601-W 20171115/171113231145-c636a0e8367ae991b6899b1b4de7a8f6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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