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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 08, 2017 FBO #5706
DOCUMENT

H -- Waste Determination Assessment (VA-17-076228) - Attachment

Notice Date

7/6/2017
 

Notice Type

Attachment
 

NAICS

541620 — Environmental Consulting Services
 

Contracting Office

Department of Veterans Affairs;Samuel S. Stratton VA Medical Center;113 Holland Avenue (2-90NCA);Albany NY 12208-3410
 

ZIP Code

12208-3410
 

Solicitation Number

VA24217N0799
 

Response Due

7/18/2017
 

Archive Date

8/7/2017
 

Point of Contact

MURRAY, ANTHONY
 

E-Mail Address

Y.MURRAY2@VA.GOV<br
 

Small Business Set-Aside

N/A
 

Description

This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information about Waste Determination Assessment Services at the Stratton VA Medical Center 113 Holland Ave Albany, NY 12208. The VA is seeking to provide for this requirement within 180 days of the award of the contract. The NAICS code identified for this requirement is 541620 Environmental Consulting Services. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Anthony Murray at Anthony.Murray2@va.gov. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. This information will be used to determine the viability of a set aside for this requirement. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP. - Contractors shall include any relevant comments about the Attachment(s) if applicable. STATEMENT OF WORK Samuel Stratton VA Medical Center GENERAL INFORMATION Title of Project: Waste Determination Assessments Scope of Work: The vendor will identify and characterize solid, hazardous, universal, and Oncology (antineoplastic) waste streams generated by the Medical Center as well as potential waste minimization opportunities. (Compliance with Title 40 CFR 261). This work is to be conducted at the Stratton VA Medical Center located 113 Holland Avenue, Albany New York. Background: In accordance with US Environmental Protection Agency (USEPA) and NYS Department of Environmental Conservation (NYSDEC) regulations, the Stratton VA Medical Center must identify whether waste generated by the hospital meets the regulatory definition of hazardous waste. Waste streams noted as meeting the definition of hazardous waste will be used to assess the Medical Center s applicable hazardous waste generator category. In addition, these data will be used to assess compliance with local sewer discharge limits. Performance Period: Work will be scheduled to complete milestone periods with a total work period not to exceed 180 days. CONTRACT AWARD MEETING Upon award of the contract, the vendor will meet with the GEMS Program Manager to arrange for vendor employee clearances, badging and familiarization with hospital protocols and facility layout. GENERAL REQUIREMENTS Inventory of Waste Streams: Vendor/Consultant will use the fillable waste determination form for data collection and provide to the Medical Center department heads. The purpose of the waste determination form will be to determine regulatory compliance for hazardous and universal wastes, establish a list of waste streams currently being generated, which will include those disposed via the sewer system, general trash, regulated medical waste containers, recyclers, hazardous waste disposal facilities. This hazardous waste inventory should detail cradle to grave tracking. On-Site Collection of Waste Samples Selected/suspect waste streams may have to be sampled for characterization. Hazardous waste streams that can be characterized without sampling based on institutional knowledge and supplemental sources (e.g., Safety Data Sheets) will not be collected for analysis and the basis of knowledge for the characterization will be detailed in the hazardous waste characterization report noted below. Consultant/vendor will conduct interviews with select Medical Center department heads and laboratory staff to collect waste samples and/or collect additional data (e.g., Safety Data Sheets) needed to support the waste characterization evaluation. The interviews will provide a background on how the wastes are generated and may be used to confirm that the wastes are, in fact, hazardous. The samples will be shipped under chain-of-custody to a New York State Department of Health-certified laboratory for analysis of parameters based on results of the questionnaire and on-site interviews. Waste Characterization Report Consultant/vendor will prepare a Waste Characterization Report that will include a summary of the types of wastes generated; location of generation; details on the characteristics of the waste stream compared to applicable regulatory criterion; and an estimate on the volume of waste generated per waste stream. One benefit of the Hazardous Waste Characterization Report is that it will assist in the proper classification of Medical Center s generator status. Upon determination of hazardous waste generator status, the specific regulatory requirements applicable to the Medical Center can be identified (including the specific requirements for hazardous waste training). This scope includes a review of Medical Center s pharmaceutical waste management policy, and a summary of recommended enhancements. Waste Determination Database Consultant/vendor will develop from the data gathered for waste characterization, a waste determination database using attached forms developed by the VA Center for Engineering, Occupational Safety and Health (CEOSH). SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES The vendor/consultant s representative shall contact the GEMS Program Manager (518) 626-6940 to schedule in-briefing and visits to waste generating departments/sites Milestone 1 Develop a matrix of commonly generated waste streams and cross reference with departments/services Review all available waste characterization data. Obtain information on waste vendors, related agreements and procedures Visit waste storage areas. Develop complete lists of waste streams by visiting all departments/clinics/locations and fill in matrix, adding unique/special waste streams While in departments, gather relevant information about waste generating processes, materials used, generator knowledge, analytical testing, SDSs, etc. Document Waste management procedures as may be relevant to minimization opportunities Identify department contact for potential follow-up. Milestone 2 Compile information gathered and attempt to fill information gaps Evaluate which waste streams can be characterized based on available data/knowledge and which require analytical testing. Coordinate with applicable departments to obtain samples for waste requiring testing (obtain sampling materials from labe and arrange for pick-up/drop-off) Evaluate lab results to characterize waste stream tested. Milestone 3 Develop Matrix of departments/services, associated waste streams, characterization results and bases for characterizations. Research and document potential waste minimization opportunities Create waste determination database Final report. Work not covered by this contract shall not be performed without first obtaining permission of the Contracting Officer (CO). Government will review all services for completeness in accordance with the statement of work at the time services are rendered. All services must be verified as complete prior to VA personnel signing off on any and all invoices. EVALUATED OPTIONAL TASK AND ASSOCIATED DELIVERABLES (IF APPLICABLE) NA SCHEDULE FOR DELIVERABLES Start date End date: start date +NTE 180 days CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. REPORTING REQUIREMENTS: SEE PARAGRAPH D TRAVEL (IF APPLICABLE) NA GOVERNMENT RESPONSIBLITIES: Provide chemical inventory to vendor/consultant CONTRACTOR EXPERIENCE REQUIREMENTS All work shall be performed by competent personnel, experience and qualified in aspects of environmental compliance with particular expertise in but not limited to the provisions of the Resource Conservation and Recovery Act (RCRA) and Tile 40 CFR 261. In addition, vendor/consultant personnel must be expert in the provision of applicable New York State Code of Rules and Regulations (NYCRR) Title 6NYCRR Parts 370 through 376. All work performed shall be performed as best practices of the Alliance of Hazardous Materials Professionals and the ISO. Work shall be evaluated by COR or appointed VA official for completion prior to acknowledgement of completion. CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: The preliminary and final deliverables, all associated working papers, and other materials deemed relevant by VA which have been generated by the vendor/consultant in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order The CO will be the sole authorized official to release, verbally or in writing, an data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS: a. Contractor shall coordinate with the VA COR, HR and VA Police in providing all construction personnel, including sub-contractors, working on-site with appropriate PIV Card. b. The Contractor and his/her employees or sub-contractors shall follow the processing requirements of the Department of Veterans Affairs VHA Service Center Personnel Security Office in Independence, Ohio. This process includes requirements for background investigations and finger printing. The VA COR will provide the necessary forms to the general contractor. c. All contractor personnel must provide two forms of identification to obtain the appropriate PIV card. A valid driver s license and a social security card, as a minimum, are necessary to verify identification requirements required by the VA Medical Center Police. d. The PIV card must be worn at all times while on the VA property. Failure to wear this identification badge or wear an expired or otherwise invalid badge will be cause for ejection form VA property and/or site or facilities.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AlVAMC500/AlVAMC500/VA24217N0799/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-N-0799 VA242-17-N-0799.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3638686&FileName=VA242-17-N-0799-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3638686&FileName=VA242-17-N-0799-000.docx

 

File Name: VA242-17-N-0799 P02 VA242-17-N-0799 SOURCES SOUGHT POSTING.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3638687&FileName=VA242-17-N-0799-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3638687&FileName=VA242-17-N-0799-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: STRATTON VA MEDICAL CENTER;113 HOLLAND AVE;ALBANY, NY

Zip Code: 12208
 

Record

SN04569961-W 20170708/170706235810-02bad83f1619cf31a88ec4d43b640250 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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