SOLICITATION NOTICE
N -- Entrance Gate System - Clauses
- Notice Date
- 12/12/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 812930
— Parking Lots and Garages
- Contracting Office
- Department of Agriculture, Forest Service, R-8 Northern Acquisition Zone - Land Between The Lakes, 100 Van Morgan Drive, Golden Pond, Kentucky, 42211, United States
- ZIP Code
- 42211
- Solicitation Number
- AG4870-S-17-0002
- Point of Contact
- Robert Sigler, Phone: 270-924-2133, Michelle Gilliland, Phone: 270-924-2035
- E-Mail Address
-
rsigler@fs.fed.us, mgilliland@fs.fed.us
(rsigler@fs.fed.us, mgilliland@fs.fed.us)
- Small Business Set-Aside
- N/A
- Description
- Wage Determination Clauses LAND BETWEEN THE LAKES GATE PAYMENT MACHINE REQUIREMENTS: EXISTING SITE CONDITIONS: Land Between the Lakes National Recreation Area, managed by the USDA Forest Service, is needing to replace an existing remote pay-per-entry machine at its Elk and Bison Prairie facility. The current machine was set up to take cash, credit card, and/or pre-programmed magnetic stripe cards for visitors to gain entry to the facility. Proper payment allows the 12' lift arm to open, which then closes once the buried magnetic sensor senses that the vehicle has cleared the arm's pathway. The current system (Standard Change Machine, GXP Model) contains a computer board that connects to a remote computer at our administration office via cellular connection. The two computers can update each other, and are primarily used to set gate opening and closing times (to limit public entry after hours) and to keep track of and validate each pre-paid magnetic stripe card number. The computer at the Administration office uses the program AccessIT Universal to manage thousands of these mag-stripe cards. Credit card payments are processed thorough the Verizon cellular connection and deposited directly into a US Treasury bank account. The current setup to be replaced is spread into two different control boxes, one containing the payment options for the visitors, and the other unit containing the communications equipment along with an AC/Heater unit. The current setup utilizes two lift-arm gates to control ingress and egress. These are Federal APD (Federal Signal Corporation) Model G-90 Auto Gates. Only one of those units is connected to the pay-per-entry machine to control entry. The other unit is simply controlled by magnetic loop sensors that activate the gate to open and close as visitors exit. These may also be replaced at a later date as funds become available. The new Gate Payment Machine must be integrated to work with the existing on-site entrance gate lift arm gate controller to allow visitor access. The current site has the following features: • Standard 120 volt AC line (may produce 110- 120 volts at plug/wire terminals) supplied through underground conduit. • NO data lines or phone lines. • ONLY Verizon cellular access, as others are too distant to provide suitable signal. • Concrete island for mounting free-standing units. • Asphalt driveway covering sensor wires. • OUTSIDE- this site is completely exposed to weather and sunlight with NO overhead cover. • Aspect- the installed machine will face South (full sun exposure on visual readouts). REQUIREMENTS FOR GATE PAYMENT MACHINE The Government realizes that not all of the requested features may be available from certain manufacturers; however some of the requested features are requirements that must be met. Vendors should determine what is possible using their available equipment and technological or personnel limitations. Bids will be weighed against requirements. Technical is more important than price, technical combined with past performance is more important than price. Mandatory requirements (M) and Optional (O) requirements. Enclosure and Mounting: (M) Gate Payment Machine can be either electrically operated using 110 -120 volt standard AC line or the machine may be battery operated with solar recharging system attached; however, instruction must be provided with units on how to properly ground and buffer/gap all components to protect from nearby lightning strikes. The current location has been damaged by lightning strikes through the following underground routes: electric lines, gate communication/ sensor wires, and data lines. (M) Unit must be securely mounted to heavy gauge steel base/stand which must be securely connected to a cement base material during installation (securely bolted into the existing cement traffic island). This base should be appealing to the eye and should fit well with the main machine. Bolts that secure the sections of the unit together and to the ground must not be accessible from the outside of the machine (to prevent theft of the entire unit). (M) Unit itself must be enclosed in a high security stainless steel case which prevents theft of the contents and prevents theft of the entire unit, and holds up well to vandalism, while still being easy enough for employees to access the contents for service. (M) Gate Payment Machine must have all components used for payment processing and communications located within the same unit/box. If a separate communications/computer box must be used, then it should also be easily disconnected and moved for service- bolts used to attach device(s) must be protected from the general public but accessible to employees from inside the unit to allow easy unbolting for removal. This separate box must also be contained in a strong secure steel enclosure. (M) Gate Payment Machine must be installed to be easily unbolted from the base stand and disconnected from electrical and data lines to allow entire unit to be removed for transport to a service location. The Gate Payment Machine (and any separate communications/computer device) must work properly when they are removed from the mounting platforms/boxes and reconnected to a power supply elsewhere so they can be serviced wherever they are taken (cell services included when carrier signal is available). This allows local maintenance personnel to take the unit to a service location for repair as it is difficult to obtain on-site repairs at our remote location in a timely manner. (M) If heating or cooling or dehumidifiers are needed for this equipment to work properly in an unprotected outside environment, they must be included with the unit and installation and warranted. (M) Gate Payment Machine must be installed at a height and distance from the curb to allow access from vehicle windows for visitors to reach all the needed components. The Government realizes that not all vehicles can be accommodated; however an industry standard installation height for this type of curb-side device should be used. Vehicles of all sizes and shapes will be using the payment lane; therefore, no extended overhang or awning can be attached to the gate payment machine as this would be impacted by vehicles frequently. Communications and Funds Processing: (M) New Gate Payment Machine must be connected to and be compatible with our existing Verizon cellular 4G gateway device for processing credit card payments. The device is a Sierra Wireless Airlink RV50. (M) The Gate Payment Machine must allow different methods for accessing the Facility, including: • Credit Card (including chipped cards). Chipped cards should not require PIN entry to validate as the process takes too long and requires a keypad. Reader system must work with Visa, MasterCard, and Discover cards. • Cash (bills only) • Bar Code Scanner for reading and interpreting thousands of single-use visitor passes and gift cards • A method that allows for employee entry using a more permanent/durable bar coded card or RFID- chipped card or inexpensive ‘fob'. Credit card transactions do not need to provide receipts (we do not want them due to maintenance of printer and receipt paper issues) Cash and Credit Card transactions will be for a single entry price, so no specific selections will need to be made for entry. Cash transactions will use bills only, no coins. (M) Cash validator must be able to read bills in at least two feed directions (usually face up inserted at either end of bill), and should be a high quality unit that limits jams in all weather conditions. Validator bill box should hold a minimum of 700 bills; (O) A 1000 bill unit is preferred especially if Hamilton TokeNotes are to be used. (M) The Gate Payment Machine must be capable of sending notices, such as problem-specific text messages, to certain programmable phone numbers when the machine is having a problem, such as cash jams, loss of cellular service, out of change, and other common problems. (M) The Gate Payment Machine must be accessible through internet portal, or similar off-site computer for maintenance monitoring, programming of weekly opening/closing times, or programming and deletion of passes, if possible. When the off-site communication connections are unresponsive, there must also be an easy method for directly connecting to the Gate Payment Machine to perform these actions. OR If above is not possible to perform remotely, then there must be an on-site access port/plug-in to allow use of a laptop or other compatible device to quickly download updates and settings listed above. (there is no building on-site to sit down and spend time programming things into the Gate Payment Machine in real time). If additional external devices or software are needed to perform these actions listed above, include those in the quote. Non-Monetary Entry Options: Regarding these options: (M) • Bar Code Scanner for reading and interpreting thousands of individually-coded single-use visitor passes and gift cards • A method that allows for employee entry using a more permanent/durable bar coded card or RFID- chipped card or inexpensive ‘fob'. Using RIFD instead of bar codes would help simplify keeping staff passes separate from visitor cards and their different limited access times as all bar-coded cards could be limited to single-use. (O) An option for visitor passes might include something like Hamilton TokenNotes; however, due to the exposed location there may be an issue with validator jams during wet weather; while a bar code scanner may work more trouble-free when printed on waterproof paper passes. (M) For the visitor passes and gift cards listed above, a method must be provided to easily program individual consecutive bar codes into the Gate Payment Machine in bulk, as well as individually. The machine must be able to either keep the pass to gain entry, or automatically invalidate the pass once it has been used. Employees must be able to see if individual passes have been used or not to see if they are still valid or if we need to delete outdated passes from the system. (O) The system must be able to handle at least 20,000 individually-coded passes, if possible. (M) For employee entry cards/RFID devices, a method must be provided to easily program those into the Gate Payment Machine individually. These must be individually identified items that can be removed from the system when needed to prevent employee access. (M) Employee access to the Facility must be programmable to allow a certain time period of entry; typically allowing 24-hour access for some, or visitor access hours for others. (M) Visitor access to the Facility must be programmable to allow a certain time period of entry; typically sunrise to sunset entry periods are used and reset on a weekly schedule by on-site staff. This limitation must be easily programmable to stop bar coded card access, cash processing, and credit card processing activities during the ‘no visitor entry' time periods. (M) The Government would want to be able to purchase bar-coded cards with custom graphics/artwork from an aftermarket vendor, then program the sequential numbers for the bar codes into the Gate Payment Machine. (O) If possible, the government would also purchase premade RFID-encoded cards/passes from an aftermarket vendor as well. (O) The Gate Payment Machine should have a security camera option (include extra option prices in quote). These images should be viewable from an off-site computer, such as through an internet site, or by having the off-site computer connect to the Gate Payment Machine through the cellular connection to download the images/videos. (O) The Gate Payment Machine should have a communication call button option (include extra option prices in quote). This option should allow visitors to push the button to communicate through the cellular connection with a telephone number at our visitor center, or other programmed number. If the option requires a different form of communication, such as radio signal, include the range and equipment requirements for this option in the quote. Machine Design/Layout/Graphics: (M) Gate Payment Machine will need to have graphics and digital/LCD readouts that are easy for the general public to understand how to use it. Design will have to be pre-approved by the Government before installation. (O) A digital file of the graphics layout with machine component cutouts should be provided to the Government so that custom graphics can be designed and added at a later time if the Government decides to use an aftermarket vendor. (M) Unused components for this specific setup/configuration, such as the change slots, should be neatly/ seamlessly covered so that the public will not try to use them. Some items that extend from the unit's face, such as coin slots with a bottom tray/bowl, may need to be removed before covering. Related lettering on the graphics should also be removed/neatly covered for these unused components to prevent confusion for the visitor. (M) Digital, LCD, and/or Visual Display Screens should provide the visitor with easy to follow instructions to guide them through the transaction process. (O) Different versions may be available for the model quoted, so provide the various options and their prices in the quote so that the Government can decide on which it prefers for this installation. (M) The face of the machine will face South, therefore electronic displays must be properly designed and lighted to allow visitors to read the messages during any time of day, including in direct sunlight. (O) Voice prompts are also desirable to help guide visitors through the transaction process and should be included in the quote. (M) All readouts and voices must be in clearly understandable English. If options are available for visitors to select other languages on-site, then list those options in the quote. (O) Exterior graphics facing incoming traffic should encourage the visitor to pull up to the front of the machine to begin the process of entering the facility; in other words, so new visitors should know what the machine is there to do for them. Service, Parts, and Warranties: (M) Gate Payment Machine and internal components and software must be of current production and warrantied against defects. (M) Gate Payment Machine and internal components must be in new, unused condition (not previously owned or display models should be provided), with full factory warranties intact. This excludes the existing Airlink RV50 gateway device and Verizon setup which will be provided by the Government. (M) Parts and assembled components must be easy to obtain quickly for repairs (M) Distance to qualified and authorized repair/service company for this assembled Gate Payment Machine must be within 250 driving miles maximum from 100 Van Morgan Drive, Golden Pond, Kentucky, 42211 (a Cadiz, KY zip code). (M) Service and repair personnel must be easy to reach by phone or email during weekdays without long delays waiting for responses. (M) Technical support for the Gate Payment Machine should be available for over the phone support to help local on-site staff figure out simple issues and troubleshooting. If there is an extra fee for this service, list those prices, and if this type of technical support will be provided by the vendor, machine manufacturer, or other service staff company. Evaluation Criteria: The Government will award a contract resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government. Technically acceptable is more than cost or price. Technically acceptable combined with past performance is more than cost or price. A non-mandatory site visit will be held at the Elk and Bison Prairie Entrance Gate on December 20, 2016 at 9:00 a.m. CST. Questions regarding this solicitation must be received in writing no later than 9:00 a.m. CST on December 22, 2016. Answers will be provided no later than 4:00 p.m. CST on December 29, 2016. Any amendment issued to this RFQ will be published on this website. Therefore, it is the Offeror's responsibility to visit this website frequently for updates on this procurement. The resulting contract will be a firm fixed price contract. Quotes must be valid for ninety (90) days after due date. Quotes are due on or before 4:00 p.m. CST on December 30, 2016. Late quotes will not be considered. Quotes received after date set for receipt of quotes will be rejected. E-mail quotes are preferred. Send to: rsigler@fs.fed.us. Telephone No. 270-924-2133 and mgilliland@fs.fed.us Telephone No. 270-924-2035. The government anticipates award on or about 17th of January 2017.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USDA/FS/4870/AG4870-S-17-0002/listing.html)
- Place of Performance
- Address: Land Between the Lakes, Golden Pond, Kentucky, 42211, United States
- Zip Code: 42211
- Zip Code: 42211
- Record
- SN04349023-W 20161214/161212234158-38cfe42171f9828aa160e369b161caf5 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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