Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 01, 2016 FBO #5487
DOCUMENT

S -- Copy of Marker Setting Riverside National Cemetery - Attachment

Notice Date

11/29/2016
 

Notice Type

Attachment
 

NAICS

812220 — Cemeteries and Crematories
 

Contracting Office

Department of Veterans Affairs;NCA Contracting Service;75 Barrett Heights Rd. Suite 309;Stafford VA 22556
 

ZIP Code

22556
 

Solicitation Number

VA78617R0087
 

Response Due

1/9/2017
 

Archive Date

3/10/2017
 

Point of Contact

Joseph Mendoza
 

E-Mail Address

7-6287<br
 

Small Business Set-Aside

N/A
 

Description

SOW - Marker Setting Riverside National Cemetery Work Statement / Specification / Requirements Background Riverside National Cemetery (RNC) is located in the community of Riverside California. As the busiest National Cemetery in the National Cemetery Administration, Riverside Conducts of 8000 Burials per year. The Cemetery grounds encompass approximately 300 acres of occupied Gravesites with an additional 600 acres available for future use. Riverside National Cemetery is a National Shrine that honors veterans, and their families, with a final resting place and lasting memorials that commemorate their service to our Nation. The cemetery receives visitors, holds ceremonies and conducts committal services. Because of RNC s special significance and attention it receives from the public, strict adherence to the following specifications is essential. General The Contractor shall furnish all labor, supervision, equipment, materials and supplies necessary to perform routine Flat Marker Maintenance Services at Riverside National Cemetery. Performance includes the removal, raising, realigning and setting of flat markers. All work shall be performed between the hours of 7:45 am to 4:15 pm, local time, Monday through Friday, excluding Federal holidays. The contractor must request, in writing, any deviations to these hours and receive written approval from the COR in advance of any changes. The aforementioned is intended to briefly describe the services involved. All services described in the Work Statement, including technical specifications, schedules, addenda, clauses, terms and conditions of the contract shall form the complete scope of work. Technical Specifications FLAT MARKER -- SETTING & ALIGNMENT NCA STANDARD (4.2): NCA Operational Standards & Measures require proper height & alignment of each marker is maintained. The COR shall provide the Contractor with a copy of the operating standards prior to commencement of work. Riverside National Cemetery currently installs three types of flat markers. (L1) Small Granite Marker (12 x 18 x 3) approximately 45 lbs, Thickness can vary between 3 and 4 inches.  (J1) Large Granite Markers  (12 x 24 x 3) approximately 90 lbs Thickness can vary between 3 and 4 inches, and (B1) Bronze Markers (12 x 24 x ½) approximately 20 lbs, which are attached to a concrete base (15 ½ x 27 ½ x 4)  approximately 90 lbs.                                                   Work consists of setting new or replacement markers on gravesites, and if required, realigning up to four surrounding markers that may have shifted out of alignment. The center marker and four (4) surrounding markers shall be in both vertical and horizontal alignment. As part of the marker setting and alignment process, the Contractor shall report any physical defects to the COR or designee. On an annual basis, the Contractor shall: Align level and set approximately 5,900 new or replacement flat markers. Remove, breakup & dispose of approximately 5,900 unserviceable flat markers. NOTE: The approximate quantities are based on Riverside National Cemetery s previous 3 year burial rates and are averaged. Quantities may vary. GENERAL REQUIREMENTS The type of marker to be used shall be determined by the Contracting Officer Technical Representative (COR) through direction of the National Cemetery Administration, Central Office (in accordance with the general plan of the cemetery). Flat markers shall be installed within ten calendar days of delivery to Riverside National Cemetery as weather and soil conditions permit. PROCEDURES -- NEW & REPLACEMENT FLAT MARKERS The responsibility for ordering markers, checking for proper wording and initial inspections for damages shall be that of the COR or his authorized representative. Inventory and inspection for proper inscription and damage shall be the responsibility of the Contractor and should be accomplished not more than two days after receipt. Contractor shall be responsible for removal of any glue or crating material from the stones that may adhere to the surface. All markers received during the winter months must be set, except when weather conditions do not allow access to the gravesite. Contractor shall contact COR with questions concerning accessibility. Flat markers are inscribed at Riverside National Cemetery. Markers shall be set in appropriate gravesites within ten days of receipt, or if weather or soil conditions prohibit this time frame, as soon as area is accessible after receipt. Transporting or storage of flat markers: Markers shall be protected from the weather to avoid damage or staining from crating materials. Each marker shall be placed to rest on the long edge in a horizontal freestanding position for easy accessibility. Benches are provided for storage of markers prior to setting; the markers may be stored by resting on their bottom edge and leaning against each other at a safe and stable angle. Several stones may be stacked against the first stone to conserve space with proper separation in all cases. If there is any breakage or damage in any form due to the Contractor s handling or negligence, the cost for replacement will be borne by the Contractor. The COR will designate a suitable area for storage of the markers at Riverside National Cemetery. Initial inspection will be accomplished by COR upon receipt. The COR will be notified of any defective markers. Defective markers will not be set without the COR authorization. Riverside National Cemetery personnel will be responsible for ordering replacement markers. Flat Markers for individual graves shall be set on the centerline at the head of the grave with the inscription facing the grave. In addition, markers shall be set plum and aligned laterally, transversely and diagonally with the markers on surrounding graves. Measurements shall be taken from existing markers as directed by the COR. New and replacement markers in old sections of National Cemeteries where such markers have not been and cannot be set at the standard height shall be set at the same distance above the ground as the adjacent markers, provided they can be set with the inscription above the ground level. In Accordance with National Cemetery Administration s Standards and Measures for Flat Marker installation, flat markers will be set zero to one inch above final grade. Note: Prior to removing any flat marker from their sockets, Contractor must verify inscription information from the monument order acknowledgment report (MOAR). The MOAR shall be supplied to the contractor by the COR or designee. Trees or shrubs obstructing markers shall be noted and the COR notified for determination of remedial action, and any modification needed for installation of a marker. All marker sockets will be excavated by hand or mechanical means to allow for one-eight perimeters along all sides of the marker and a sufficient depth to accommodate a zero to one inch placement at finish grade. NOTE: All large embedded objects such as boulders, rocks greater than 1 inch and tree roots found in the subgrade shall be removed to a minimum depth of six (3) inches below the finished subgrade elevation and the space shall be backfilled with suitable material which shall be thoroughly compacted. A crushed aggregate base of maximum ¼ inch will be placed beneath and around all sides of the marker after being thoroughly tamped to full compaction. (Note: Class II road base may be considered as an alternate. Contractor shall obtain approval from COR for any substitute base material). All measurements and string line shall be taken from layout control points, unless directed by the COR. BRONZE FLAT MARKER BASES (B1) The raise, lower, align; reset and backfill of Bronze Markers shall be accomplished in accordance with the following: Specifications: Gravesites are full sized (4 x8 ), (5 x10 ), (6 x10 ), half size (4 x4 ) and (3 x3 ), with Bronze Markers attached to concrete bases. The Contractor shall use gravesite verification maps to ensure proper marker placement and to verify the numbering sequence and location of markers when removing/replacing temporary markers, floral arrangements, flags or other types of gravesite decorations. All temporary markers, floral arrangements, flags or other types of gravesite decorations shall be carefully, and in an orderly manner moved from, and per completion of work, moved back & REINSTALLED to all gravesites by the Contractor. Prior to removal, the Contractor shall verify the numbering sequence and location of the markers and associated decorations. When installing a new/replacement bronze plate, the Contractor shall remove the bronze plate from the cement base and install the new/replacement bronze plate using provided hardware, onto a cement base with the recessed top. The old bronze plate will be repackaged in the box the new/replacement plate came in. Both the old plate and cement base will be stored in areas designated by the COR. When resetting the marker, each flat marker socket shall be excavated to a minimum depth of 3 below grade, and then refilled with a minimum of 2 to 2 1/2 of Crushed Base Material (graded aggregate sizes ranging from crushed fines up to ¼ maximum). Socket will be heavily tamped to full compaction in the bottom of the socket to achieve proper grade prior to the reinstallation of the flat marker (Note: Class II Road Base may be considered as an alternate. Contractor shall obtain approval from the COR for any substitute base material). Flat markers are to be reset to a depth so that no more than one inch (1 ) of the top of granite marker is extending above the finished topsoil level. All measurements and string line set-ups shall be taken from section layout control markers, unless directed by the COR. All measurements shall be made in ascending grave number order. In irregular terrain where sloping and uneven ground conditions exist, all flat markers will be set up to surface at proper heights and levels to provide a uniform flowing transition through uneven terrain. Two (2) to three (3) inches of clean topsoil will be placed around the perimeter of each flat marker base and firmly tamped, leaving the top inch for sod and then lightly to moderately tamped, then lightly raked and flat marker swept clean. Flat Marker Placement (L1) (J1): Flat marker sockets shall be completed to proper grade and alignment as described in paragraph (d) prior to the reinstallation of the flat marker to the required depth. Markers shall be accurately and precisely reinstalled on the correct gravesites with the utilization of temporary grave plotting maps. Flat markers shall be set horizontally flat, in a line laterally, transversely, and diagonally with flat markers of other graves. All measurements and string line set-ups shall be taken from section layout control markers, unless directed by the COR. All measurements shall be made in ascending grave number order. In irregular terrain where sloping and uneven ground conditions exist, all flat markers will be set at proper heights and levels to provide a uniform flowing transition through uneven terrain. After all work has been completed, the flat markers in all soil and terrain conditions shall be held firmly in place by the compacted soil (crushed limestone base material) (or approved substitute) so that the flat markers are rigid with no give, play or movement when subjected to forces by the COR. New or replacement flat markers shall be properly aligned with four flat markers -- one marker immediately to the left, one marker immediately to the right and shall be in perfect alignment with the flat marker directly above and below. The flat marker will set parallel with the contour of the ground, and be raised or lowered as necessary to ensure uniformity of no more than one inch above topsoil level. The flat marker is squared front to back, side to side, keeping the (TOP) HEAD & SIDE of the marker along the heavy string line. Alignment of the flat marker should be checked frequently during this process to ensure that the marker is not out of alignment. Flat markers shall be firmly set and anchored in place with no movement from force subjected by the COR. A.3.5 UNSERVICEABLE MARKERS Remove, Breakup & Dispose Flat Markers: All unserviceable Flat Granite Markers will be broken-up and crushed into small enough pieces that the inscription on the marker is not identifiable. The resulting debris from the crushed markers will be removed from the National Cemetery and disposed of at the Contractors expense. PROGRESS REPORT On a weekly basis, the Contractor will provide the COR with a written Progress Report indicating work accomplished for the period. The weekly report will identify the appropriate Cemetery Section and include the quantity of markers set / reset into alignment, and shall be submitted in the following format: Contract No.: _______________________ Period Covered: _____________ thru _______________ Quantity of Initial & Replacement Marker SET Cemetery Section: _____________ Flat: ________________ Quantity of Markers DESTROYED (including bronze plates) Cemetery Section: _____________ Flat: ________________ Quantity of Markers RAISED, REALIGNED & RESET Cemetery Section: _____________ Flat: ________________ If there is a problem with realigning a specific marker, the Contractor shall provide to the COR a detailed explanation as to why the marker could not set or aligned. Information regarding problems with marker setting may be submitted with the weekly progress report. The COR shall also use the report when verifying and certifying invoices for payment. SPECIAL CONTRACT REQUIREMENTS Representatives of the Contracting Officer: The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervises the work to be performed under the contract. Such designation will be in writing and will define the scope and limitations of designee's authority. A copy of the designation(s) shall be furnished to the Contractor at time of award. The VA Contracting Officer will delegate one (or more) representatives to serve as the Contracting Officer s Technical Representative (COR). The COR may direct and arrange the Contractor s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COR include day-to-day monitoring of the contract as follows: Providing contract oversight and technical guidance to the Contractor. Placing orders for services. Verification / certification of payments to the Contractor for services rendered. Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer. All administrative functions remain with the VA Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer. Site Manager The Contractor shall provide a Site Manager who must be on site daily and be responsible for the following: Directing, overseeing and coordinating the work involved. Staying abreast of all upcoming cemetery functions including special holiday events and interment activities. Ensuring that contract work does not cause any committal service, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised. The Site Manager will re-direct work throughout the rest of the Cemetery so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COR may then do so. The Site Manager shall ensure that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impact in such a way that the dignity or security of the event is compromised. A list of scheduled funerals will be provided the day prior to the service. The Site Manager must be able to speak the English language. Communication & Coordination of Work with COR: Communication with the COR (or designee) is strongly encouraged. Burial activities at NCA shall take precedence over contract work activities. Work activity and noise cannot disturb Burial Services. Trucks and other equipment are prohibited from passing through the service area during this period. Note: Work shall be scheduled and conducted in a cooperative manner in order to give the least possible interference with cemetery operations or annoyance to others. Work shall be done in a manner that safeguards all VA visitors, employees, and public. It shall be the contractor s responsibility to work out any cooperative work schedules regarding cemetery operation. Contractor shall be fully responsible for any and all actions initiated and/or completed by the contractor in the performance of the specified work. Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government shall provide, at the time of contract award, a list of Government personnel authorized to act as Contracting Officer's Technical Representatives. FEDERAL HOLIDAYS All work required under this contract will be performed during normal cemetery hours of operation. With the exception of Memorial Day and Veterans Day, work is normally not conducted on Federal holidays. The following is a list of all Federal holidays: January New Year's Day January Martin Luther King's Birthday February President's Day May Memorial Day July Fourth of July September Labor Day October Columbus Day November Veterans Day November Thanksgiving Day December Christmas Day GENERAL PARAMETERS & RESPONSIBILITIES The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. The government expects the Contractor to apply additional labor and equipment as necessary to meet deadlines. The Contractor shall guarantee that all work done under this contract will be free from faulty materials or workmanship and hereby agrees to repair or replace without cost to the VA and to his/her satisfaction all defects or imperfection appearing in said work within a period of one year after the date of final acceptance by the VA of all work done under this contract. Any subsequent damage by the contractor to existing curbs, buildings, irrigation system components, cemetery landscape, utilities or other similar members shall be reported to the COR immediately and repaired at the contractor s expense. The Contractor shall be aware of performance requirements necessary to meet contract specifications and deadlines. If the Contractor's work force is unionized, the Contractor will ensure the labor agreement has a no-strike provision to ensure Government contract requirements are met. Cooperation with other Contractors: The Government may undertake or award other contracts for additional work at or near the site of work for this contract. The Contractor shall fully cooperate with other Contractors and with Government employees. More than one Contractor shall have access to storage areas designated by the COR. The government will not be responsible for any costs associate with repairing or replacing Contractor(s) property while on cemetery property. The Contractor shall not operate trucks, tractors, or other heavy equipment on any turf areas except as provided in this contract to raise, realign and set markers or as authorized by the COR. The Contractor shall be responsible for repairing turf damage caused by the Contractor regardless of weather conditions, and at no additional cost to the government. The Contractor shall provide adequate personal protective equipment to its employees, safety warning devices, barricades and cover boards, etc., at all work sites to eliminate hazards to contractor employees, public visitors and cemetery employees at no cost to the government. At the end of each day, the Contractor shall remove all debris from the cemetery site and store excess soil resulting from work to an area designated by the COR. Contractor shall use cemetery furnished top soil located in the cemetery spoils area. At all times rubbish and trash generated by the Contractor shall be kept clear of vehicular and pedestrian traffic throughout the site. The government shall not provide receptacles for the disposal of debris related to this contract. STANDARDS OF EMPLOYEE CONDUCT Contractor and Contractor personnel are required to adhere to the following standards of dress and conduct while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C. Section 218. Contractor and Contractor Personnel -- Due to the sensitive mission of the cemetery, the work often requires contact with, and exposure to, grieving individuals. Contractor personnel must exercise and exhibit absolute decorum, composure and stability at all times. Shall be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing shall be clean each day. Any soiled clothing should be cemetery work-related that day. T-shirts and/or tank tops as outer garments are prohibited. Shoes/boots will have no holes or loose soles. Steel-toed shoes will be required in accordance with OSHA. Contractor employees will maintain personal hygiene. Shall not engage in loud or boisterous behavior or use profane or abusive language. Will show proper reverence during committal service. Shall not eat or drink beverages except water or non-alcoholic drinks while in the work area or in site of committal shelter during a service. Use of intoxicating beverages and/or drugs is strictly prohibited. Contractor personnel shall not lean, sit or stand on or against markers or monuments. No tools, equipment or other items will be placed or leaned on other markers. SMOKING is not permitted inside or within 50ft of any buildings entrances within the Riverside National Cemetery Cemetery. Smoking is allowed only in designated smoking areas authorized by the COR. Listed above any misconduct shall be cause for immediate removal from the cemetery premises. USE OF CEMETERY FACILITIES The Government shall not be responsible for any loss, damage, or theft of Contractor items, nor shall free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of Department of Veterans Affair s facilities used by Contractor's employees. The Government will provide limited storage, shop area and utilities. Space offered will be in as-is" condition. Prior to making any modifications or alterations to the space, Contractor shall obtain written approval from the COR. Any such modifications or alterations shall be at the expense of the Contractor. Upon completion of the contract, the facility shall be returned to the government in the same condition as received at the expense of the Contractor, except for reasonable wear and tear. The Government will not provide the Contractor with any fuel storage, equipment or telephones. If available, electric and water utilities at the designated work and storage areas will be provided for purposes of contract performance only. The Contractor shall take adequate safety precautions to prevent hazardous product spills, fire hazards, odors and unsanitary conditions. Only the Contractor s equipment, supplies and property necessary to perform work under this contract shall be stored at the Contractor's designated storage area. No maintenance or repair of Contractor equipment shall be done on cemetery property without the COR s approval. Contractor employees may park privately owned vehicles in area(s) designated for parking by the COR. Contractor employees may use restroom facilities located in the cemetery OWCP Building. SUPERVISION & TRAINING The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor shall remove employees for cause, to include, but not limited to, misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. SAFETY The Contractor is responsible for safety / precaution training of Contractor employees performing work under the contact. OSHA standards shall be observed by the Contractor in all work performed. Appropriate safety equipment shall be furnished by the Contractor to Contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices. The Contractor shall be responsible for the safe use and handling of any materials in accordance with manufacturer s recommendations, Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines and regulations. All required MSDS (Material Safety Data Sheets) are to be kept on site with copies given to the COR. For safety reasons, contractor personnel are not allowed to be transported throughout the cemetery holding onto or riding in the back of any open pickup truck or other vehicle. INSURANCE The Contractor shall possess and maintain all necessary insurance, licenses and permits required for contract performance. Contractor is responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of California. Reporting "on-the-job" Injuries: The Contractor is required to report all "on-the-job" injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract. Contractor will notify the COR (either orally or via telephone) within twenty-four (24) hours of the injury and provide details and exact location of the incident. This will be followed up by a written notice to the COR. Any Contractor (including its agents and employees) that knowingly files a false claim may be criminally prosecuted. Statement of Work Concrete Grave Marker Bases with Recessed Top Riverside National Cemetery 22495 Van Buren Blvd. Riverside, CA Contractor shall provide all labor, equipment, material and transportation (F.O.B. Destination within consignee premises) necessary to furnish and deliver 18,113 prefabricated Concrete Grave Marker Bases with Recessed Top to the Riverside National Cemetery, 22495 Van Buren Blvd. Riverside, CA. Unit Price: The unit price indicated in the Schedule is all-inclusive and covers the production, fabrication, transportation and delivery of all Concrete Grave Markers ordered. SPECIFICATIONS: Concrete grave marker bases shall be manufactured in accordance with Attachment A and the following specifications: Compressive Strength: The minimum compressive strength of pre-cast slabs shall be 3,000 psi or greater when cured for a minimum of 28 days. (b) Reinforcement: 2 x 2, 10/10 wire mesh 1.5 from bottom of marker and stopped 1.5 inches from ends. Variations in location of reinforcement from position indicated are ½ inch. Dimensions: Each pre-cast concrete grave marker base shall be fabricated to meet dimensions specified on Attachment A to a tolerance of +/- 1/16 inch. To facilitate removal from the mold, a variation of 1/8" inch taper, on each side of the top dimension is acceptable. Variation of Hole Location: Variation in location of holes from established positions are 1/8 inch. Finish: Tops and sides similar to smooth steel trowel finish and shall be free from broken corners, stains, surface defects and cleavage through cracks. All top and side edges and corner shall be rounded with a ¼ inch eased edge. Inside corners of recessed top shall be at 90 degree without a rounded edge. Fabrication: Total air entrainment of concrete shall not be less than 4% and no more than 8% volume. Reinforcement shall be galvanized welded wire fabric of site indicated. Portland Cement: ASTM C150, type 1, 1A, 111A; Grey. Inscription: The date (Month/Year) of manufacture shall be inscribed on the bottom of each marker base. SUBMITTAL Certified concrete design mix for approval. Cut sheet for wire mesh. Fabricate the first 10 units and submit for approval. Do not fabricate any other units until 10 units have been received and approved by the COTR. Once approved by the COTR, these 10 units shall be maintained at the cemetery as the standard of which all other bases will be compared against for acceptance and the fabrication of the remaining units shall begin. PREPARATION FOR DELIVERY: Concrete Grave marker Bases shall be packaged and palletized for delivery to Riverside National Cemetery in accordance with established commercial practices. Removal of pallets from Riverside National Cemetery shall be the responsibility of the contractor.
 

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Document(s)

Attachment
 

File Name: VA786-17-R-0087 VA786-17-R-0087_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3132891&FileName=VA786-17-R-0087-000.docx)

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