SOLICITATION NOTICE
70 -- Attendance Tracking Solutions - COMBO
- Notice Date
- 7/29/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 511210
— Software Publishers
- Contracting Office
- Department of the Air Force, US Air Force Europe, 501 CSW RCO - Alconbury, RAF Alconbury, PSC 47, Unit 5720, RAF Alconbury, 09470-5720, United States
- ZIP Code
- 09470-5720
- Solicitation Number
- FA5570-16-Q-0009
- Archive Date
- 8/26/2016
- Point of Contact
- Michael, Phone: 3142683122, 501 CSW/RCO,
- E-Mail Address
-
michael.reyes.9@us.af.mil, 501CSW.RCO@us.af.mil
(michael.reyes.9@us.af.mil, 501CSW.RCO@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Attachment 2 Request for Quote Checklist Attachment 1 Quote Sheet COMBO REQUEST FOR QUOTE (RFQ) FA5570-16-Q-0009 Child Development Center/Youth Center Attendance Tracking Solutions This is a combined synopsis/solicitation for Royal Air Force (RAF) Alconbury Child Development Center (CDC)/Youth Center (YC) Attendance Tracking Solutions under Solicitation FA5570-16-Q-0009 and is being issued as a Request for Quote (RFQ). It has been prepared in accordance with (IAW) the format in the Federal Acquisition Regulation (FAR) subpart 12.6 as supplemented with additional information included in this notification. This announcement constitutes the only solicitation. The solicitation document incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2005-88, Defense Federal Acquisition Regulation Supplement (DFARS) Public Notice 20160630 and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2016-0603. The North American Industry Classification System Code (NAICS) is 511210. Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation. The 501st Regional Contracting Office (RCO) intends to award one firm-fixed price contract from this solicitation but reserves the right not to award any contract. This acquisition is unrestricted. The delivery is required 30 days after receipt of order. The place of delivery will be RAF Alconbury, Huntingdon, Cambridgeshire, United Kingdom, PE28 4DA. Any questions regarding this RFQ and attachments shall be submitted via email to 501csw.rco@us.af.mil, michael.reyes.9@us.af.mil received not later than (NLT) 1500 hrs. British Summer Time (BST), 04 August 2016. Responses to questions will be posted on the Government Point of Entry (GPE), FebBizOps (www.fbo.gov) NLT 09 August 2016. Quotes shall be submitted via email to 501csw.rco@us.af.mil, michael.reyes.9@us.af.mil and or hand delivered to the 501 Combat Support Wing/Regional Contracting Office at ATTN: 501 CSW/RCO, RAF Alconbury, Huntingdon, Cambridgeshire, United Kingdom, PE28 4 DA. Offerors are cautioned that RAF Alconbury has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticipated when handcarrying proposals. Offerors should allow sufficient time to obtain a visitor pass and arrive at the quote depository prior to the time specified for receipt. Late quotes will be processed in accordance with FAR 52.212-1(f) -Late submission, modifications, revisions, and withdrawals of offers. All quotes must be received NLT 1500 hrs. British Summer Time (BST), 11 August 2016. Please ensure receipt of email by contacting 01480 843122. --------------------------------------------------------------------------------------------------------------------------------- Contract Line Items Line Item Description Qty Unit CLIN 0001 Software - Software solution must be able to track attendance of children who are signed up to childcare programs at each facility. Parents must be able to sign their children into the facility without the need of interaction with facility staff. Software package must be able to hold records on children to include Parent/Guardian information, emergency contact details and immunization records. Software supplied on a DVD or CD. Vendor will be required to provide all installation instructions and user manuals. 2 Each CLIN 0002 Hardware - Parents/Guardians must be able to sign children into facilities through the use of touch screen terminals located at the reception area of each facility. Parent/guardians must input their child by typing in a unique login password known only to them to clock their child in/out of the facility. Vendor will be required to provide all installation instructions and user manuals. 4 Each CLIN 0003 Shipping - Shipping of hardware and software must be to either APO or United Kingdom address. 1 Each APO: Attn: 423 FSS/FSFC RAF Alconbury, Unit 5623 APO, AE 09470-5623 UK: Attn: 423 FSS/FSFC RAF Alconbury, Unit 5623 Huntingdon, Cambridgeshire PE28 4DA CLAUSES & PROVISIONS (FAR/DFARS/AFFARS) (i) The provision at 52.212-1, Instruction to Offerors - Commercial (Oct 2015), applies to this acquisition. Addenda to 52.212-1, Quotes are to remain valid through 30 September 2016. (ii) The provision at 52.212-2, Evaluation - Commercial Items (Oct 2014), applies to this acquisition. There are two specific evaluation criteria included in paragraph (a). The first one is (i) technical capability of the item quoted to meet the requirement. The last one is (ii) price. The Lowest Price Technically Acceptable (LPTA) Source Selection Process will be used in this acquisition. (iii) The provision at 52.212-3, Offeror Representations and Certifications - Commercial Items (Apr 2016), applies to this acquisition. The quotation must include a complete copy of this provision. If the offeror is active in SAM, only return paragraph (b) of FAR 52.212-3 along with quote. (iv) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015), applies to this acquisition. (v) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jun 2016), applies to this acquisition. The following additional FAR clauses cited in this clause are applicable: Part (b) 52.203-6 Restrictions on Subcontractors Sales to the Government (Sep 2006) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) 52.222-19 Child Labor - Cooperation with Authorities and Remedies (Feb 2016)(E.O.13126) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Apr 2015) 52.222-50 Combating Trafficking in Persons (Mar 2015)(Contractor) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013) Part (e) 52.222-50 Combating Trafficking in Persons (Mar 2015)(Sub-Contractor) (vi) The following clauses & provisions are incorporated by reference: FAR CLAUSES & PROVISIONS 52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications OCT 2015 52.229-6 Taxes-Foreign Fixed-Priced Contracts FEB 2013 52.232-18 Availability of Funds APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award Management JUL 2013 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.237-2 Protection of Government Buildings, Equipment and Vegetation APR 1984 52.247-34 F.O.B. - Destination NOV 1991 DFARS CLAUSES & PROVISIONS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011 252.204-7003 Control of Government Personnel Work Product APR 1992 252.204-7004 Alternate A, System for Award Management FEB 2014 252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997 252.223-7006 Prohibition on Storage and Disposal of Toxic and Hazardous Materials. SEP 2014 252.225-7041 Correspondence in English JUN 1997 252.225-7043 Antiterrorism Force Protection Policy for Defense Contractors Outside the Unites States JUN 2015 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.229-7006 Value Added Tax Exclusion (United Kingdom) DEC 2011 252.229-7007 Verification of United States Receipt of Goods JUN 1997 252.229-7008 Relief from Import Duty (United Kingdom) DEC 2011 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.243-7001 Pricing of Contract Modifications DEC 1991 252.247-7023 Transportation of Supplies by Sea APR 2014 252.247-7024 Notification of Transportation of Supplies by Sea MAR 2000 The following clauses & provisions are incorporated by full text: FAR CLAUSES & PROVISIONS 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ http://farsite.hill.af.mil/vfdfara.htm http://farsite.hill.af.mil/vfaffara.htm (End of Provision) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ http://farsite.hill.af.mil/vfdfara.htm http://farsite.hill.af.mil/vfaffara.htm (End of clause) DFARS CLAUSES & PROVISIONS 252.229-7001 TAX RELIEF-BASIC (SEP 2014) (a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's Government. The following taxes or duties have been excluded from the contract price: NAME OF TAX: (Offeror insert) RATE (PERCENTAGE): (Offeror insert) (b) The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged. (c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its Government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract. (End of clause) 252.232-7006 Wide Area Workflow Payment Instructions (MAY 2013) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). Combo ----------------------------------------------------------------------- (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the Contracting Officer. F3B7DS ----------------------------------------------------------------------- (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF ------------------------------------------------------------------------ Pay Official DoDAAC F78900 Issue By DoDAAC FA5570 Admin DoDAAC FA5570 Inspect By DoDAAC F3B7DS Ship To Code F3B7DS Ship From Code Not applicable Mark For Code Not applicable Service Approver (DoDAAC) F3B7DS Service Acceptor (DoDAAC) F3B7DS Accept at Other DoDAAC Not applicable LPO DoDAAC Not applicable DCAA Auditor DoDAAC Not applicable Other DoDAAC(s) Not applicable -------------------------------------------------------------------------------------------- (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. Michael.Reyes.9@us.af.mil 501csw.rco@us.af.mil (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. Michael.Reyes.9@us.af.mil (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause) AFFARS CLAUSES & PROVISIONS 5352.201-9101 OMBUDSMAN (APR 2014) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, Contracting Officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the Contracting Officer, the interested party may contact the ombudsman, Primary: Mr. Douglas Guldan AFICA/KU, UNIT 3103, APO, AE 09094-3103 AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: douglas.guldan@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025 Alternate: Ms. Heidi Hoehn AFICA/KU, UNIT 3103, APO, AE 09094-3103 AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025 Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431 (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) 5352.225-9004 SUBMISSION OF OFFERS IN OTHER THAN UNITED STATES CURRENCY (JUNE 2006) (a) Offers may be submitted in United States dollars or the currency accepted at the place of performance. (b) All offers shall be evaluated for determination of contract award by converting all foreign currencies to equivalent United States dollars by using the Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency in effect on the date set for the receipt of initial proposals. (c) When a "Final Proposal Revision" is requested and received, in accordance with the applicable solicitation's terms and conditions, offers shall be evaluated by converting all foreign currencies to equivalent United States dollars by using the Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency in effect on the date set for the receipt of initial proposals. (End of Provision) ATTACHMENTS Exhibit/Attachment Table of Contents DOCUMENT TYPE DESCRIPTION PAGES DATE Attachment 1 Vendor Quote sheet 1 15 July 2016 Attachment 2 Request for Quote Checklist 2 28 July 2016
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- Place of Performance
- Address: RAF Alconbury, United Kingdom
- Record
- SN04202246-W 20160731/160729235109-e978c0f3bfb49ee6185f512a6b9848f2 (fbodaily.com)
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