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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 31, 2016 FBO #5364
DOCUMENT

D -- 36785 - FSC FileNet Software Maint - Attachment

Notice Date

7/29/2016
 

Notice Type

Attachment
 

NAICS

541519 — Other Computer Related Services
 

Contracting Office

Department of Veterans Affairs;Technology Acquisition Center;23 Christopher Way;Eatontown NJ 07724
 

ZIP Code

07724
 

Solicitation Number

VA11816Q1334
 

Archive Date

9/23/2016
 

Point of Contact

Amanda J Bleses
 

E-Mail Address

5-1054<br
 

Small Business Set-Aside

N/A
 

Award Number

NNG15SD31B VA118-16-F-1235
 

Award Date

7/25/2016
 

Awardee

I3 FEDERAL, LLC;11400 QUAILWOOD MANOR DR;FAIRFAX STATION;VA;22039
 

Award Amount

$159,095.00
 

Description

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY 1. Contracting Activity:Department of Veterans Affairs (VA) Office of Acquisition Operations Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724 2. Description of Action: The proposed action is for the issuance of a Firm-Fixed-Price Delivery Order (DO) under the National Aeronautics and Space Administration (NASA) Solutions for Enterprise-Wide Procurement (SEWP) V Governmentwide Acquisition Contract (GWAC). 3. Description of the Supplies or Services: VA, Financial Services Center (FSC) has a request for the renewal of International Business Machine (IBM) FileNet software subscription and technical support in order to maintain the software licenses and maintenance agreements for the existing program at FSC Enterprise Content Management. The contractor shall provide all necessary maintenance support, to include patches and upgrades, and shall ensure that the IBM FileNet software licenses are operational and performance is not degraded. The maintenance will also include access to the IBM technical support portal, the ability to enter service requests, 24x7 phone support and access to IBM knowledge bases. The IBM FileNet software subscription will provide access to defect correction information, restrictions, bypasses, and new releases and versions IBM makes generally available. The period of performance for this effort is August 1, 2016 through July 31, 2017. 4. Statutory Authority: The statutory authority permitting an exception to fair opportunity is Section 41 U.S.C. 4106(c)(2) as implemented by the Federal Acquisition Regulation (FAR) 16.505(b)(2)(i)(B), entitled "Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized". 5. Rationale Supporting Use of Authority Cited Above: Based on market research as described in section 8 of this document, it was determined that limited competition is available among authorized resellers. VA currently utilizes IBM FileNet software to store and manage document content in a central repository. The current VA invoicing system communicates through software that is based on IBM proprietary source code. The Government contacted IBM in May 2016 to ascertain if this proprietary source code is for sale and was advised it is not. No other software maintenance can provide the required capability without that source code. Due to the proprietary nature of source code, another vendor could not properly patch and maintain the currently fielded software without the knowledge from the initial IBM source code. VA does not possess the proprietary technical data required to maintain and upgrade the IBM FileNet software in use at the FSC. Failure to acquire the maintenance subscription and support for this software would leave VA without the necessary updates, bug fixes, and certified technical support to ensure the software remains operational. The software maintenance subscription and technical support is required to ensure continuity of maintenance and support for the existing IBM FileNet software licenses. 6. Efforts to Obtain Competition: Market research was conducted, details of which are in the section eight of this document. The market research did not yield any other products that can meet the Government's technical requirements. Although the Government is limiting competition as a result of specifying IBM brand name subscription and technical support, there are multiple resellers of this product that hold current NASA SEWP V contracts. In accordance with FAR 5.301 and 16.505(b)(2)(ii)(D), the resulting notice of award will be synopsized and this justification will be made publically available on the Federal Business Opportunities website within 14 days of award. In addition, in accordance with FAR 16.505(a)(4)(iii)(A)(2), this justification will be posted with the solicitation on the NASA SEWP web site. 7. Actions to Increase Competition: In order to remove or overcome barriers to competition in future acquisitions for the requirements described herein, the agency will continue to perform market research to ascertain if there are changes in the marketplace that would enable future actions to be competed. 8. Market Research: In June 2016 Government technical experts reviewed other software maintenance service providers available on NASA SEWP V GWAC. Although these sources may be able to provide general maintenance capabilities, none could provide the required maintenance to sustain the existing IBM FileNet software without access to the IBM proprietary source code. In addition, market research was conducted to ascertain if other products could satisfy VA's requirements. Specifically, VA subject matter experts reviewed brand names Microsoft SharePoint and OpenText Enterprise Content Management Software Suite brands and determined that neither product could seamlessly integrate into the existing VA network. Based upon this market research, only IBM FileNet software licenses can meet all of FSC's current needs. In June 2016, the Contract Specialist conducted additional market research utilizing the NASA SEWP V GWAC Provider Look-up tool and identified multiple authorized resellers of IBM's products and services that hold a current GWAC. 9. Other Facts: None
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/4ae4caa215e5a181d7b1ff174a86529b)
 

Document(s)

Attachment
 

File Name: NNG15SD31B VA118-16-F-1235 NNG15SD31B VA118-16-F-1235_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2908977&FileName=NNG15SD31B-009.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2908977&FileName=NNG15SD31B-009.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04201706-W 20160731/160729234625-4ae4caa215e5a181d7b1ff174a86529b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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