SOLICITATION NOTICE
X -- Yellow Ribbon Event see Scope of Work
- Notice Date
- 7/28/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Colorado, Attn: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, Colorado, 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-16-T-0139
- Archive Date
- 8/18/2016
- Point of Contact
- Carlos A. Castillo, Phone: 7202504033
- E-Mail Address
-
carlos.a.castillo8.civ@mail.mil
(carlos.a.castillo8.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- NOTE SEE SOW attached This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-82. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation W912LC-16-T-0139 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for event space, lodging, meals, for the Yellow Ribbon Event, 12-14 Aug 2016 ***If event is being contracted through a third party, a representative from your organization (paid employee on your staff) must be present during the entire event without exception. The following FAR clauses are applicable to this acquisition: Clause at 52.202-1, Definitions Clause at 52.204-16, Commercial and Government Entity Code Reporting Clause at 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Provision at 52.212-1, Instructions to Offerors - Commercial Items. Provision at 52.212-2, Evaluation -- Commercial Items. Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.219-6, Notice of Total Small Business Set Aside; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-35, Equal Opportunity for Veterans; 52.222-37, Employment Reports on Veterans; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.223-15 Energy Efficiency in Energy Consuming Products; 52.225-1, Buy American Act- Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving Clause at 52.225-13, Restriction on Certain Foreign Purchases Clause at 52.232-1, Payments Clause at 52.247-29, F.O.B. Clause at 52.252-2, Clauses incorporated by reference (www.arnet.gov/far or www.farsite.hill.af.mil) Clause at DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items. The following additional DFAR clauses apply to this acquisition; DFAR 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel Clause at DFAR 252.203-7000, Representations Relating to Compensation of Former DoD Officials. Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. Clause at DFAR 252.203-7999(DEV) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (DEVIATION) CD 2015-O0010 (http://www.acq.osd.mil/dpap/dars/classdeviations.html Clause at DFAR 252.209-7992(DEV) Representation bu Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under any Federal Law-Fiscal Year 2015 Appropriations (DEVIATION) CD 2015-O005 (http://www.acq.osd.mil/dpap/dars/classdeviations.html Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports. Clause at DFAR 252.232-7006, Wide Area Workflow Payment Instructions Clause at DFAR 252.232-7010, Levies on Contract Payments Contractor Manpower Reporting (CMR): The contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Professional Administrative Support Services (PASS) collection site. The contractor is required to completely fill in all required data fields using the following Web-address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/. COLORADO ARMY NATIONAL GUARD YELLOW RIBBON EVENT 12-14 August 2016 Scope of Work for COARNG Yellow Ribbon Reintegration Post Deployment Event Requirements: Location must be either a full service hotel or conference center that provides or allows catering, with hotels nearby; preferred location is Grand Lake, Granby, Winter Park area. CLIN0001 - Meeting Space /Breakout Room - 5 Rooms. Room 1: General session for approximately 25 attendees from 7:00am - 3:00pm and 6:00pm - 8:30pm 13 August 2016; and 7:00am to 2:00pm 14 August 2016. Room set up with round tables for 6 to 8 personnel, crescent style. One 6-8 foot table with 3 chairs in main lobby area or outside of general session area for sign-in/registration. Complimentary continuous self-service ice water included in room. Complimentary WiFi included in room. If available, please provide time for set up on 12 August 2016. Rooms 2: Breakout room or hospitality suite from 4:00pm - 8:00pm 12 August 2016, 3:00pm - 9:00pm 13 August 2016. Room set up 5 chairs only, with enough space for 3 massage tables. Complimentary continuous beverage service of ice water during hours of use. Room 3: Youth activity room for ages 6-18. Small room set up with 2 round tables for 5 personnel. Self-serve beverage of ice water and lemonade, with cost to be included in the room rate. Room must be in close proximity to restrooms. Must be available from 7:00am - 3pm and 5:30pm - 8:30pm 13 August; 7:00am - 2:00pm 14 August. If available, please provide time for set up on 12 August 2016. Room 4: Childcare for ages 0-5. Small room that must be in close proximity to restrooms, must have refrigerator and microwave in room; OR Hospitality Suite. Must be able to remove furniture at the discretion of childcare provider; must have refrigerator and microwave in room. Must be available from 7:00am - 3pm and 5:30pm - 8:30pm 13 August; 7:00am - 2:00pm 14 August. If available, please provide time for set up on 12 August 2016. Room 5: Counseling/Staff room: small room for one-on-one counseling and staff meetings from 4pm, 12 August - 2pm, 14 August. Vendor area. Space must be available in either a stand‐alone room or in the hallways located near the general assembly area and be able to accommodate up to 10 vendor tables. Tables must be 6‐8 foot, draped tables with one chair each. If hallways are utilized, there must be enough space for the vendors to sit behind the table or to the side of the table and for foot traffic through the hallway not to be impeded. If vendor space is to be accomplished in a separate room, the room must be next to or near by the general assembly area. Hallway space is preferred over a separate room. CLIN0002 - Lodging. Approximately 16 rooms. 16 rooms for two nights master billed, checking in 12 August 2016 and checking out 14 August 2016. 10 additional rooms for individual billed attendees, checking in 12 August 2016 and checking out 14 August 2016 (not part of contract). Final numbers and rooming list will be provided NLT 5 days prior to event. If parking is not complimentary, please include cost in your quote. Request late checkout time of 1pm. Note: The Federal Government is tax exempt. For the hotel rooms, please only provide the room rate without any taxes or resort fees included. If the regular lodging rate is lower than government per diem, please provide the lower of the two rates. All resort fees and gratuities must be waived. Must allow for a 20% attrition. ***** Individual billed rooms are NOT to be included on contract; they are listed for holding purposes only. For individually billed rooms, the attendee will pay for all room charges. Please indicate if each individual needs to call to make personal reservations. CLIN0003 - Meals **Adult Meals: This amount should not exceed government per diem rate for your area. It should exclude any taxes, gratuities and service fees, and should reflect a flat rate per person. The vendor quoting needs to be flexible with the total number of meals as the number may shift up or down. A final headcount will be provided no later than 4 days prior to the event and the contract/purchase requisition will be modified to reflect the actual head count. Below reflects an estimate of the number of meals needed. Beverages to be included. Once notified of contract being awarded, the Banquet Manager must provide a per diem selection menu to customer prior to Banquet Event Order (BEO) being completed and must be willing to provide for special dietary needs at customer's request (vegetarian, kosher, etc.). Hotel must provide BEO for review/changes NLT 6 August to allow time for changes. Adult Breakfast. 13 & 14 August 2016, 7:30am, hot buffet breakfast buffet in general session area for approximately 25 adults each day. Beverages to remain out until consumed. Adult Lunch. 13 & 14 August 2016, 12:00pm, lunch buffet in general session area for approximately 25 adults each day. Beverages to remain out until consumed. Adult Plated Dinner. 13 August 2016, 6pm. Three-course plated dinner with bread and salad, main course and dessert, with cash bar in general session area for approximately 25 adults, rounds of 6-8 personnel. One small round table with white table cloth and plate setting for 1 for POW display. Request salt and lemon wedge. Request a podium. Beverages to remain out until consumed. **Children meals per 14 FAM 572.3-4 (2)(3), should not exceed 50% of the adult government per diem rate for youth 11 years of age and under, and 75% of the adult government per diem rate for children 12 years of age and older. Must be able to provide meals in youth area and be able to deliver meals to childcare suites if requested. ***Meals for ages 0-5 must be child friendly to include dry cereal & milk, fruit cups, bananas, French toast, yogurt; chicken nuggets, pizza, French fries, macaroni and cheese, grill chess, etc. (no peanut products). Beverages to be included in all meals. *Please note that these are the rates set by the government, if you provide free meals for children ages 0-5, please indicate. Children Breakfast. 13 & 14 August 2016, 7:30am. Ages 6 and up, hot buffet breakfast in general session area for approximately 6 children. Ages 0-5, for 4 children, please see note above*** Children Lunch. 13 & 14 August 2016, 12:00pm. Ages 6 and up, buffet lunch in youth room for 6 children. Ages 0-5, delivered to childcare room/suite for 4 children, please see note above*** Children Dinner. 13 & 14 August 2016, 6pm, buffet dinner in youth room for 6 children. Ages 0-5, delivered to childcare room/suite for 4 children, please see note above*** * Service fees, if applicable, must be included in meeting room cost and not listed as a separate expense. ** Taxes, gratuities, and resort fees must be excluded. ***If event is being contracted through a third party, a representative from your organization (paid employee on your staff) must be present during the entire event without exception. SUMMARY OF ITMES TO BE QUOTED: Meeting Space 12 August 2016 13 August 2016 14 August 2016 General Session Anytime for set-up 7am - 3pm 6pm - 8:30pm 7am - 2pm Breakout Room 4pm - 8pm 3pm - 9pm Youth Room Anytime for set-up 7am - 3pm 6pm - 8:30pm 7am - 2pm Childcare Room Anytime for set-up 7am - 3pm 6pm - 8:30pm 7am - 2pm Counseling/Staff Room 4pm - All Day 7am - 2pm Lodging 12 August 2016 13 August 2016 16 Rooms 16 Rooms Meals Breakfast Lunch Dinner Adult Meals Hot Breakfast - 50 Lunch Buffet - 50 Plated Dinners - 25 Youth Ages 12 & Up Hot Breakfast - 6 Lunch Buffet - 6 Dinner Buffet or Plated - 3 Youth Ages 6 - 11 Hot Breakfast - 6 Lunch Buffet - 6 Dinner Buffet or Plated - 3 Youth Ages 0 - 5 Hot Breakfast - 8 Lunch Buffet - 8 Dinner Buffet or Plated - 4 Regarding the SOW Please contact SFC Paula Davie with any questions or concerns 720-250-1185 or paula.y.davie.mil@mail.mil. Question regarding Contracting contact Mr. Carlos Castillo email carlos.a.castillo8.civ@mail.mil phone 720-250-4033
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-16-T-0139/listing.html)
- Place of Performance
- Address: Requirements: Location must be either a full service hotel or conference center that provides or allows catering, with hotels nearby; preferred location is Grand Lake, Granby, Winter Park area., Colorado, United States
- Record
- SN04200508-W 20160730/160728235444-d52d1ecdcae7d998fb0e0c646c6ff68d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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