SOLICITATION NOTICE
X -- FACILITY TO HOST THE EXCEL CONFERENCE FOR FY 2017-2018
- Notice Date
- 7/15/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Equal Employment Opportunity Commission, Office of the Chief Financial Officer, Acquisition Services Division, 131 M Street, NE, 6th Floor, Washington, District of Columbia, 20507, United States
- ZIP Code
- 20507
- Solicitation Number
- EEC45016Q0044
- Archive Date
- 8/12/2016
- Point of Contact
- Melisza L. Coates, Phone: 2026634109, Gregory Browne, Phone: 202- 663-4292
- E-Mail Address
-
Melisza.Coates@eeoc.gov, gregory.browne@eeoc.gov
(Melisza.Coates@eeoc.gov, gregory.browne@eeoc.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Federal Acquisition Regulation Part 12, Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. The Contracting Officer is utilizing policies and procedures prescribed in Part 12, Acquisition of Commercial Items. Solicitation Number EEC45016Q0044 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88 effective on June 15, 2016. Convention centers, hotels, and other full service facilities that can satisfy the requirements listed below are encouraged to submit a quotation. This solicitation is considered an unrestricted procurement. The U.S. Equal Employment Opportunity Commission (EEOC), Revolving Fund Division, EEOC Training Institute (hereinafter referred to as the Institute) has a requirement for a contractor to provide a full service training facility to include lodging, meeting and exhibitor space, food and beverage service, audio-visual equipment, limited audio-visual support services and business center support to conduct the annual Examining Conflicts in Employment Laws (EXCEL) conference, hereafter referred to as the conference. This annual conference provides training to federal agencies and their representatives on the laws enforced by the EEOC. The Institute anticipates a minimum of 600 attendees, with a maximum of 1200 attendees plus an additional 120 individuals consisting of other staff, presenters, and exhibitors who provide support for the conference. The training conference will run for four (4) days. The preferred pattern is: pre-conference registration for pre-conference sessions on Sunday. Pre-conference sessions will run on Monday (Day 1) from 8:00 AM - 5:00 PM. The full conference will run from Tuesday (Day 2) from 8:00 AM and ending on Thursday (Day 4) at 5:00 PM. The plenary sessions will be on Tuesday thru Wednesday mornings and Thursday afternoon. Breakout sessions will be held on Tuesday and Wednesday after the plenary sessions until 5 pm, and all day Thursday until 5 pm. Food and beverage service for continental breakfast for four (4) days (Monday, Tuesday, Wednesday, and Thursday), a light lunch for three (3) days (Tuesday, Wednesday, and Thursday), AM/PM breaks each day (Monday - Thursday), and a conference reception (Tuesday evening) is included in this procurement. The Institute may offer five (5) conference workshops for up to 250 people outside of the Tuesday through Thursday Conference (This is an optional service). REQUIREMENT FOR LOCATION AND DATES Quotations will be evaluated on the ability of the quoter to provide the required services on the dates requested. Additional consideration will be given to quotations which demonstrate availability of facilities on the preferred dates in order of preference (i.e, 1st choice date, 2nd choice date, 3rd choice date, 4th choice date, 5th choice date, 6th choice date and 7th choice date) Preferred locations by dates and year: 2017  1st Choice Dates: July 16-20, 2017  2nd Choice Dates: July 9-13, 2017  3rd Choice Dates: July 23-27, 2017  4th Choice Dates: June 4-8, 2017  5th Choice Dates: June 11-15, 2017  6th Choice Dates: June 18- 22, 2017  7th Choice Dates: June 25-29, 2017  1st Choice Locations: Chicago  2nd Choice Locations: New York, New York  3rd Choice Locations: New Orleans  4th Choice Locations: San Diego  5th Choice Locations: Orlando 2018  1st Choice Dates: July 15-19, 2018  2nd Choice Dates: July 8-12, 2018  3rd Choice Dates: July 22-26, 2018  4th Choice Dates: June 4- 8, 2018  5th Choice Dates: June 11-15, 2018  6th Choice Dates: June 18-22, 2018  7th Choice Dates: June 25-29, 2018  District of Columbia  Our preference is a site within the District of Columbia in 2018. However, we will accept quotes from the facilities within the inner suburbs of Maryland (Prince Georges County or Montgomery County) or Northern Virginia suburbs (Arlington County, City of Alexandria, Northern Fairfax County). All locations must be within ten minutes walking distance from a metro station. Please indicate availability for each date in the technical portion of the quotation. No other dates or combination of dates will be considered by the Government. The government contemplates the award of a firm-fixed price (FFP) contract. The quotation package shall include the following line items in a written quotation: Base Period (FY 2017): Contract Line Item Number CLIN 0001, Lodging-Quantity 4 days each (See below list of lodging requirements), Unit Price $_____, Total for CLIN 0001 $______; CLIN 0002, Rental of Conference Meeting Space-Quantity 4 days each (See below list of conference meeting space requirements), Uniut Price $______, Total for CLIN 0002 $______; CLIN 003, Food and Beverage Services-Quantity 4 days (See below list of food and beverage requirements), Unit Price $______ per person per day, Total for CLIN 0003, $______, CLIN 0004, Rental of Audio Visual Equipment and technical support-Quanity 4 days each (See below list of audio visual requirements), Unit Price $_______, total for CLIN 0004, $________, CLIN 0005, Business Center Services Expenses, Quanity 4 days, (See list of business Center Requirements), Unit Price $________, total for CLIN 0005, $__________. Total Price for CLINs 0001 through 0005:$________________ Option Year 1 (FY 2018): Contract Line Number CLIN 0006, Lodging-Quantity 4 days each (See below list of lodging requirements), Unit Price $_______, Ttoal for CLIN 0006, $________; CLIN 0007, Rental of Conference Meeting Space-Quantity 4 days each (See below list of conference meeting space requirements), Unit Price $_____,Total for CLIN 0007, $_______; CLIN 0008, Food and Beverage Services-Quantity 4 days (See below list of food and Beverage requirements), Unit Price $______per person per day, Total for CLIN 0008, $_________, CLIN 0009, Rental of Audio visual requirements), Unit Price, $__________Total for CLIN 0009, $________, CLIN 0010, Business Center Services Expenses-Quanity 4 days, (See below list of business center requirements), Unit $________, Total for CLIN 0010, $______. Total Price for CLINS, 0006 through 0010: $_______________ A contract will be awarded to the responsible quoter whose quotation represents the best value to the Government. The prospective contractor must be registered in the System for Award Management (SAM) database prior to award of the resulting contract. Registration is free and can be completed on-line at http://www.sam.gov. Each quotation must clearly indicate the capability of the quoter to meet the requirements specified in this combined synopsis/solicitation. CONFERENCE GENERAL REQUIREMENTS: The following requirements for the training facility are specified in terms of minimum requirements. AMERICANS WITH DISABILITIES ACT (ADA) REQUIREMENTS: All facilities including training rooms, rest rooms, recreational areas, dining space, registration area, meeting spaces, sleeping rooms, exhibitor space, office spaces and audio-visual equipment must meet ADA requirements for accessibility. Accommodations for disabled individuals may include, but are not limited to, accessible parking spaces, elevators, sound systems, wide aisles and wheelchair ramps. The site visit will include an ADA assessment of the property by the Disability Business and Technical Assistance Centers (DBTAC) prior to award of the contract. CLIN 0001 - Lodging Requirement - Specific requirements each day for the Base Period and Option Year 1 are as follows: The contractor shall provide a minimum of 120 room nights for external speakers, which will be paid directly under this contract. The contractor shall provide rooms at or below the Federal government's per diem rate for lodging. The contractor shall provide a room block for up to an additional 1200 rooms for the base year and the option years for attendees, exhibitors and internal staff that are responsible for paying the contractor directly for lodging costs. The Institute will manage the room block and will turn back any unused rooms to the contractor, without penalty, by a cutoff date to be determined upon award of the contract. The Institute will provide the contractor with a master list of attendees and staff credit card information. The Institute requires the contractor to block up to 200 rooms outside the actual days of the conference for seminar attendees and other conference personnel. All room nights booked by the Institute or conference attendees will be credited to the conference's master account. CLIN 0002-Conference Meeting, Exhibitor and Office Space Requirements All Meeting Space must be set up in classroom style with 6' tables, no more than 2 people per table, and mints, one pitcher of water and glasses per table. A podium and two (2) tables located in the front of the classroom are required. Rooms must have additional space to accommodate AV equipment. A plenary room that can accommodate 1,200 attendees and presenters in classroom style seating is required on Days 2 (Tuesday), 3 (Wednesday) and 4 (Thursday) from 8:30 AM to 5:00 PM. The plenary room must have additional space to accommodate a raised platform which is ADA accessible. This includes a platform which is no more than 24" high and is wheel chair accessible on at least one side. If a wheelchair ramp is used, the ramp must have railings on both sides and the rise over run can not be more than 8.3%. The AV requirements will be discussed under CLIN 0004. The breakout rooms are required for the Pre Conference (Monday) from 8:30 AM - 5:00 PM. Days 2 (Tuesday) and 3 (Wednesday) from 10:30 AM to 5:00 PM, and on Day 4 (Thursday) from 8:30 AM - 5:00 PM. The plenary room can be subdivided to meet the required breakout room configuration. The following breakout rooms are required: two (2) rooms to accommodate 250 - 400 attendees; four (4) rooms to accommodate 100 - 200 attendees, and six (6) rooms to accommodate 50 - 200 attendees. For the pre-and-post conference seminars, the Institute requires four (4) breakout rooms to accommodate 40 - 60 attendees per session and one (1) room to accommodate 150 people (This is an optional service). Speaker-Ready Room The Speaker-Ready room will be used by Institute speakers to prepare for their respective presentations. The room should be equipped with 2 small tables with chairs, lounge chairs and comfortable seating. The area should be stocked with coffee, tea and water pitchers with glasses. In addition, the Speaker-Ready Room should have a small refrigerator and microwave for use by the speakers. Exhibitor Space for up to 40 exhibitors is required. Twenty (20) Exhibitor spaces shall be equipped with two (2) 6' tables, two chairs and twenty (20) Exhibitor spaces shall be equipped with one (1) 6' table, two chairs. The contractor will furnish a table with a table cloth and drape for the front, two chairs and a wastebasket per exhibitor. The exhibitors will be responsible for all additional equipment and booth requirements and will work directly with the hotel. Pre-function The Pre-Function room will be used to assemble up to ten pallets of conference materials and supplies. This room needs to be available from 8 am on the Saturday before the start of the conference through Friday at 5 p.m. the day after the conference ends. The room needs to be equipped with carts to transport completed conference materials to the registration areas for the conference. The contractor also needs to provide a secured office that can be used to store laptops, AV equipment, and conference materials. Only EEOC staff should have access to the secured office. The pre-function and office areas shall be adjoining and shall have at least eight (8) tables, twenty (20) chairs, waste baskets, water pitchers, and drinking glasses. Registration and Office Areas The contractor needs to provide two (2) registration areas with a secured office to store EEOC equipment and conference materials. Each area shall have six (6) tables with four (4) chairs per table. The registration area should be available from 6:00 a.m. on the Sunday before the start of the conference, through Thursday at 7:00 p.m. on the date of the conference. The contractor will provide the Directional signage. CLIN 0003-Food and Beverage Requirements- Specific requirements each day for the Base Period and Option Year 1 are as follows: The contractor shall submit with their quotation a price list for proposed food and beverages for the conference as follows: continental breakfast for Monday - Thursday, light lunch for Tuesday - Thursday, breaks (AM and PM) Tuesday - Thursday and one (1) evening reception on Tuesday. Pricing for food and beverage shall include the price for the item, plus the gratuity (service charge), U.S. Government is exempt from state tax and a statement from the contractor indicating whether, and under what conditions. The EEOC is a tax exempt Federal Agency; please do not include any sales tax in quotations for which the Federal Government is exempt. Tuesday evening kick-off reception: The food at the reception will consist of Hors d'oeurvres, carving stations, and finger foods. The space designated for the reception must accommodate approximately 1,000 people with social seating available throughout the area and the duration of the reception. The time for the reception will be from 5:30 pm to 6:30 pm. A cash bar will be available for all drinks. Continental Breakfast is served for one hour from 7:00 AM - 8:00 AM Tuesday through Thursday. The contractor must provide table rounds for 10 and accommodate 1200 people. The contractor shall provide a continental breakfast for four (4) days. A typical Continental Breakfast shall consist of juice; fruit, yogurt; assorted breakfast pastries, bagels or croissants; regular and decaffeinated coffee, tea bags and hot water for tea; iced tea; and large containers of water. Lunch is served for 1½ hours from 12:00 PM - 1:30 PM for three (3) days. The contractor must provide table rounds for 10 and accommodate 1200 people. The Lunch Room cannot be used for meeting space. This can be plated, buffet or salad bar type lunch which provides a protein based entrée, a fruit or vegetable, dessert, regular and decaffeinated coffee, hot and iced tea. The entrée must not include pork, beef or shellfish. A 30 minute AM and PM Break is required for a maximum of 1,200 people. The AM break menu shall consist of the following beverages (i.e., regular and decaf coffee, and hot and iced tea and pitchers of water). The PM break menu shall consist of beverages and a light snack (i.e., cookies, pretzels, etc.). The AM and PM Breaks are scheduled for 30 minutes, Monday-Thursday. All interested parties shall provide a pricing list of recommended beverages, snacks, continental breakfast, and lunch meals when responding to this RFQ. The Institute will pay the contractor for meals, breaks, and reception based on the actual number of meals served. CLIN 0004-Audio Visual (AV) Requirements AV for plenary sessions: The contractor must submit a detailed price list for the AV equipment for plenary sessions with video-taping capabilities for internal use only. The equipment list should include the following items to support the plenary session: LCD Projectors, Projection Screens, Scan Converters, Video Cameras, AV Mixers, AV drops, VCR -1, VGADA and VDA splitter, cables to run two Projectors from one laptop (provided by the Institute), Projection Carts, Pipe and Drape, Stage Wash, Lighting, Podium with wired microphones, Wired Table Microphones w/stands, Wireless Floor Microphones w/Stands. The Institute may require internet access in plenary room (Optional Service). The contractor must provide projected cost for the optional internet service in the plenary room. The contractor must provide projected labor cost for the setup, breakdown and support of the contractor AV equipment for the plenary sessions. AV for breakout rooms: The Institute will provide all laptops and in-focus projectors used in the breakout rooms. The contractor must provide the following equipment: microphones wireless and wired (TBD), flip chart / paper and markers, gender adapters, electronic signage or tripods outside breakout sessions and projection cart with AV connection. The Institute may require internet access in some and/or the entire breakout rooms (Optional Service). The contractor must provide projected cost for the optional internet service in the breakout rooms. The Institute will provide all laptops and projectors. Registration area: The Institute requires an Internet connection which will be used with a hub to be used through the conference to include registration, AV connection, and phone for local calls within the conference space. In addition, the Institute requires a multifunction printer to be used through the conference to include registration. Common Registration area: The Institute requires an internet connection to be used with a hub for the completion of conference evaluations. This will be set up to support at least 6 to 8 laptops which will be provided by the Institute. CLIN 0005-Business Center Requirements The contractor must be able to handle mailing, copying and faxing limited course materials on-site. The Institute typically receives 4 pallets of course materials, 25 to 30 packages and AV equipment, and sends out 50 packages at the completion of the conference. Contractor must provide a list of all business center charges to included labor charges. Reporting Requirements Pre-Award Reporting: In the quotation, the quoter must submit a detailed breakdown of all costs to include lodging, meeting space, AV equipment, labor costs, and any other miscellaneous charges which are necessary for the success of the conference. Pre-Conference Reporting: The contractor will provide the Institute's Contracting Officer Representative (COR) with an electronic list of all hotel confirmation numbers for all participants, staff and presenters on a weekly basis starting eight (8) weeks prior to the conference. The Institute COR will manage the conference room block up to 15 business days prior to the conference. From fourteen days before the conference through the duration of the conference, the contractor will manage the conference room block. During the conference:  A Pre-conference meeting will be conducted with the contractor and key Institute staff within five (5) business days prior to the conference.  Daily Event meeting will be conducted with the contractor and key Institute staff daily at or around 5:00 p.m.  Signature Authority: All on-site charges must be approved and signed only by the Institute's COR or representative.  Daily Reconciliation: The contractor shall provide a daily reconciliation list to the Institute's COR by 9:00 AM the following business day after the charges are incurred. These charges include lodging paid by EEOC, food and beverage, AV equipment and labor, Business Center, telecom and miscellaneous expenses. Post-Conference: The contractor shall submit a final invoice of all charges within five (5) business days after the completion of the conference. A detailed report should be submitted with the invoice and should consist of detailed banquet/event order (BEO) form. The BEO must provide the following information: room usage by date; detailed lodging charges for all attendees, staff and presenters for the conference; detailed breakdown, by day, for all food and beverage charges; a detailed breakdown by day and room number, for all AV equipment rental charges and AV support charges; all business center cost; and all miscellaneous costs to include but not limited to internet connections, re-keying charges, electrical hook-ups, etc. GENERAL REQUIREMENTS Transportation: The contractor shall provide a price list of all local transportation options to and from the airport and rail station, if applicable. The contractor shall indicate in its quotation whether it provides free or low cost shuttle services. The contractor shall list all facility parking cost options. The contractor shall provide a list of all local restaurants located within a ten (10) minute walk from the contractor's facility. Security: The contractor should identify if they have paid security within the facility and provide a list of additional security measure taken by the contractor to provide for the safety of conference attendees and equipment. CONTRACT ADMINISTRATION-INSPECTION AND ACCEPTANCE Invoicing: The contractor shall invoice the EEOC at the agreed upon rates for lodging, conference space, rental of audio visual equipment and technical support, food and beverage service, and business center services. Charges for food and beverage service shall be reflected on the invoice as the cost incurred per person. The contractor shall submit a final invoice of all charges within five (5) business days after completion of the conference to the COR and she shall be provided at least five business days to review the invoice charges and services provided for acceptance. Method of Payment: Pursuant to FAR Clause 52.232-33 entitled, "Payment by Electronic Funds transfer (EFT) - System for Award Management (Jul 2013)", the Government's method of payment for this contract in by Electronic Funds Transfer (EFT). Cancellation: Should EEOC elect to cancel this contract, EEOC will provide a written notification to the contractor no later than sixty (60) calendar days prior to the scheduled event. By receipt of this cancellation notice, the contractor agrees to release EEOC from any cancellation penalties or charges. If there is a cancellation within sixty (60) calendar days of the scheduled event date, Paragraph (l) Termination for the Government's Convenience or (m) Termination for Cause of FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items will govern. SUBMISSION OF QUOTATION: All interested parties shall submit with their quotation a detailed breakdown of all costs to include conference space, rental of audiovisual equipment and technical support, food and beverage service, business services, and any other miscellaneous services and equipment which are necessary for the success of the conference. Quotations shall be submitted in three (3) separate volumes as follows: Volume 1 - Technical Capability; Volume 2 - Past Performance; and, Volume 3 - Price. Pricing must be submitted using the line item structure in the above Schedule of Supplies and Services of this RFQ. A separate attachment may be included in Volume 3 for pricing information on menu items, transportation, parking, applicable tax rates, and sleeping room rates. Your quotation in response to solicitation number EEC45016Q0044 is due July 28, 2016 at 12:00 p.m. ET. Quotations will be accepted in hard copy by U.S. Mail and electronic copy via e-mail. If submitting the quotation by mail, send two (2) hard copies to the following mailing address: U.S. Equal Employment Opportunity Commission, Acquisition Services Division, 131 M Street, N.E., Room 4SW26D, Washington, D.C. 20507 Attn: Melisza Coates, Contract Specialist. One (1) electronic copy of the quotation may be submitted via e-mail, addressed to Melisza.Coates@eeoc.gov. QUESTIONS: Questions regarding this request for quotation should be submitted to Melisza Coates, Contract Specialist via e-mail at Melisza.Coates@eeoc.gov. Telephone inquiries or responses are not acceptable. The deadline for submission of questions regarding EEC45016Q0044 is July 20, 2016 at 11:00 a.m. ET. Any questions received after the above mentioned date and time will not be considered. The Government will not reimburse interested parties for any cost associated with responding to this business opportunity. All responsible sources may submit a quotation which shall be considered by the agency. The anticipated contract award date is on or before August 17, 2016. BASIS FOR AWARD: The government intends to award a fixed-price contract to the responsible quoter whose quotation is responsive to the solicitation and is determined to be the best value to the Government, using the tradeoff approach. Selection of the best value to the Government will be achieved through a process of evaluating the strengths and weaknesses of each quoter's quotation against the below described evaluation criteria. In determining the best value to the Government, the Technical Capability and Past Performance Evaluation Criteria, when combined, are more important than the evaluated price. The Government is more concerned about obtaining a superior Technical Capability quotation than making an award at the lowest evaluated price. However, the Government will not make an award at a price premium it considers disproportionate to the benefits associated with the evaluated superiority of one technical and management quotation over another. Thus, to the extent that quoter's technical and past performance quotations are evaluated as close or similar in merit, the evaluated price is more likely to be a determining factor. EVALUATION FACTORS FOR AWARD: The following factors shall be used to evaluate quotations. These factors are listed in their relative order of importance: Technical Capability, Past Performance, and Price. Factor I - Technical Capability: Contract Requirements: a. Quotations will be evaluated on the Quoter's ability to provide all of the contract requirements relating to lodging, meeting space, food and beverage, AV equipment, Business Center, and comply with the reporting requirements. Quotations must address the Quoter's ability to comply with the Americans with Disability Act (ADA) as it relates to lodging and meeting space. Quotations will be evaluated on the quality of the customer services provided and the quality of the facilities reflected in maintenance and upkeep of the facilities. b. Location: Quotations will be evaluated on the ability of Quoter to provide a centrally located facility with inexpensive transportation options to and from the airport. Additionally, restaurants must be within a short walking distance of (ten (10) minutes or less) of the proposed facility. Quotations must address safety and security issues both within the hotel complex and the surrounding area. c. Availability of Dates: Quotations will be evaluated on the ability of the Quoter to provide the required services on the dates requested. Additional consideration will be given to quotations which demonstrate availability of facilities on the preferred dates in order of preference (i.e., 1st choice date, 2nd choice date, 3rd choice date, etc). Factor II - Past Performance: The quoter must provide references for a minimum of three (3) government or non-government contracts which provide the same or similar services; contracts must have been awarded within the past (3) years. The information for each reference shall include the following: 1. Name and address of government agency and other non-government client; 2. Name, title, email and telephone number of Contracting officer or other point of contact; 3. Name, title, email and telephone number of client's program manager, if applicable; 4. Contract number, period of performance, and total dollar value of contract; and 5. Description of services provided. List any problems encountered on each contract and the quoter's corrective actions. EEOC will evaluate past performance based on timeliness, customer service and corrective actions taken (if necessary). A quoter without a record of relevant past performance or for whom information on past performance is not available; the quoter will not be evaluated favorably or unfavorably on past performance. Factor III - Price: The price quotation will be evaluated against the Independent Government Price Estimate. Evaluations of quotations will consider the following pricing information: pricing provided for all line items listed in the Schedule of Supplies and Services of this RFQ in the units and format provided. Site Visits: The EEOC will conduct a site visit of all quoters who are rated to be technically acceptable. The site visit will review and evaluate the same technical items identified in the Technical Capabilities Portion of the technical evaluation factors. SUPPLEMENTAL AGREEMENTS: If any hotel submitting a quotation has any supplemental agreements, those agreements must be submitted with their quotation. If the hotel requires signature of a supplemental agreement that was not submitted with the quotation, the quotation will be rejected. Notice: The Government intends to evaluate quotations and make award without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the quoter's initial quote should contain the vendor's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions, if the Contracting Officer later determines them to be necessary. PERIOD OF PERFORMANCE: The base period will be from the date of award through one year thereafter with one (1) one year option if exercised. Evaluation of Options Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercisethe option(s). Applicable Provisions and Clauses: The provisions at 52.212-1, Instructions to Offerors - Commercial Items applies to this acquisition. The vendor shall include a completed copy of the provisions at 52.212-3, Offeror Representations and Certifications - Commercial Items with your quote. The contracting officer has determined that paragraph 52.212-3(k)(2 ) which pertains to exemption from the application of the Service Contract Labor Standards applies. The Clause 52.212-4, Contract Terms and Conditions-Commercial Items and Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Order-Commercial Items are incorporated by reference. Clause 52.203-6 Restrictions on Subcontractor Sales to the Government Alternate I Clause 52.204-10 Reporting Executive Compensation and First -Tier Subcontract Awards, Clause 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, Clause 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations, Clause 52.217-9 Option to Extend the term of the Contract, (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days prior to the contract expiration date, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months. (End of clause) Clause 52.222-3 Convict Labor, Clause 52.222-19 Child Labor - Cooperation with Authorities and Remedies, Clause 52.222-21, Clause 52.222-21, Prohibition of Segregated Facilities Clause 52.222-26, Equal Opportunity, 52.222-35 Equal Opportunity for Veterans, Clause 52.222-36 Affirmative Action for Workers with Disabilities, Clause 52.222-37 Employment Reports on Veterans, Clause 52.222-40 Notification of Employee Rights Under the National Labor Relations Acts, Clause 52.222-41 Service Contact Labor Standards, Clause 52.222-50 Combating Trafficking in Persons, Clause 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving, Clause 52.225-13 Restrictions on Certain Foreign Purchases, Clause 52.232-33, Payment by Electronic Funds Transfer - System for Award Management are incorporated by reference, Clause 52.233-3 Protest after Award and Clause 52.233-4 Applicable Law for Breach of Contract Claim, Clause 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements. To obtain the above provision/clauses in full text, please visit https://www.acquisition.gov/far. Method of payment: Electronic Funds Transfer.
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