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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 15, 2016 FBO #5348
DOCUMENT

51 -- VIDEO Conference SYSTEM - Attachment

Notice Date

7/13/2016
 

Notice Type

Attachment
 

NAICS

334310 — Audio and Video Equipment Manufacturing
 

Contracting Office

Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301
 

ZIP Code

02301
 

Solicitation Number

VA24116Q0504
 

Response Due

6/17/2016
 

Archive Date

7/2/2016
 

Point of Contact

Bing Chen
 

E-Mail Address

6-1108<br
 

Small Business Set-Aside

N/A
 

Description

PERFORMANCE WORK STATEMENT (PWS) BK, Bldg. 22, Projector-Sound-Videoconference System Integration, 523-16-3-4826-0022 VA Medical Center Building 22, Conference Room ABC Divisible Technology Modernization Brockton, Massachusetts General Information 1. General: This is a non-personal services contract to provide turnkey digital technology modernization to Building 22, Conference Room ABC Divisible. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. VABHS Brockton Bldg. 22 Conference Rooms are the largest on campus. They can be divided into smaller rooms or combined into 1 large room. The rooms are used by a multitude of groups: Staff Training, Leadership presentations, Community events, etc. ¦ for a variety of purposes. The conference rooms need the projectors-sound-microphones-videoconferencing integrated so they can be used in any room combination. The current Projector-Sound-Videoconference System has been pieced together from 2 separate projects. This is the third and last project, with the purpose of creating an integrated system that works flawlessly. 1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the technology modernization as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. 1.2 Scope of work. The contractor services described in this PWS shall consist of the creation and installation of turnkey technology modernization for the Veterans Administration Medical Center. The contractor shall execute a controlled, systematic, coordinated and integrated procedure and process that addresses approved requirements. The contractor shall accomplish the work within the period of performance through the following integrated/synchronized efforts to include: analyzing, designing, engineering, procuring, integrating, pre-staging prior to transport to the site, installing, testing, user training, warranting, and ensuring quality workmanship throughout the process and inspection of the room. The contractor shall procure all Commercial-Off-The Shelf (COTS) equipment, accessories, parts, pre-molded factory-terminated cables with the exception of fiber optics, microphone, speaker, and Category 6 UTP cabling. Furnish, install, and integrate the following into the projector/sound/microphone/video conferencing system: 1)Videoconferencing utilizing the projector/sound/microphone system in each of the 3 rooms, and as 1 large room. Contractor to purchase (1) VA approved Codex. 2)Phone/polycom capabilities, including videoconferencing, to be amplified to the room through the speaker system and use of a microphone system. Training and presentations are often done via MS Lync, VANTS, etc. 3)Replace (4) Ceiling-mounted projectors with more appropriate projectors given environmental conditions such as size and brightness of room(s) - lumen > 800. 4)Quantity 4: Motorized, recessed, ceiling-mounted Projection Screens with electronic controls. a.Bigger screen in Conf. Rm. C - "There is a screen in BK EMS1 Conf Room 220-22 in the ceiling it needs replacing. It doesn't' come all the way down and it is stained. Where the entrance door is located." - Melissa P, 10/1/14. 5)10 receivers for the wireless microphones we have; and any other equipment to make them functional. 6)Wireless Area (boundary) microphone system. 7)Add HDMI wiring to the South-facing projector in Conference Room C. 8)Entire system control system - video touch panel, for example Questron system. 9)1 large rack for all of the equipment. 10)Move present racks and equipment to Storage Room 220A. 11)Train Staff on the use of the multimedia system to include an electronic copy of a simple Operation Guide Sheet with photos. 12)Equipment to be mid-priced COTs, i.e. Sony, Yamaha, Bose, or equivalent. 13)Cabling and associated equipment to be the latest most prevalent technology so as to not to be obsolete for at least 5 years, for example HDMI or newer. 1.3 Period of Performance: 2 week period. 1.4 General Information: Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within the PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. 1.5 Place of Performance: Work is to be performed at Brockton Campus, Bldg. 22, Conference Rooms. 1.6 Type of Contract: The government will award a Firm Fixed Price Contract. PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 3. GOVERNMENT FURNISHED ITEMS AND SERVICES: 3.1 None. 3.2 Facilities: The Government will provide the necessary space for the contractor staff to provide the services outlined in the PWS. 3.3 Utilities: The Government will provide the necessary utilities at the Government school site for the room services outlined in the PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities. PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4 Contractor Furnished Items and Responsibilities: 4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Parts 2 and 6 of this PWS. 4.2 Personal Identification Cards (PIV): Contractor to procure with VABHS Engineering's assistance. Contractor to follow all PIV regulations. ? PART 5 SPECIFIC CONFERENCE ROOM TECHNOLOGY MODERNIZATION TASKS 5. Specific Tasks: As described in this Performance Work Statement, the contractor shall design, develop, engineer, integrate, procure hardware and software technologies, pre-stage prior to transportation of the completed room unit to the site, assemble, test, evaluate, transport, install, perform Quality Control/Quality Assurance and train designated Government personnel on the installed room training technology solution. The contractor shall ensure quality and professional workmanship throughout installation. The contractor shall perform the following tasks: 5.1.1.5 Equipment Inventory: The Contractor's plan shall include a 100 percent equipment inventory the same day of room completion. This plan shall address the acquisition, staging assembling, integrating, shipping, installing and preparing of a Excel spreadsheet equipment inventory/accountability and QA/QC 5.2 Engineering and Design: The contractor shall design a technology solution in order to maximize conference room effectiveness; make the most efficient use of available square footage and ensure proper technology selection to meet the required conference room capabilities and infrastructure. 5.3 Programming: The Contractor shall deliver the room programming source code developed by a Crestron certified programmer that includes touch panel graphical user interface submitted for approval for each Creston control touch panel to be installed. The fully functional code shall be delivered the same date of completion. All Crestron codes will be delivered per room and labeled to indicate Installation / School/Building Number / Room Number / code / file names. 5.4 Room Implementation/Test: Install, test, and certify all technology, cabling, and technologies to include electrical system and uninterrupted power supplies, using qualified technicians and engineers 5.4.1 Mount audiovisual cabinet/printer stand technology in the designated room area. 5.4.2 Install needed electrical upgrades, wiring and LAN cables to support technology installation. 5.4.3 Trash Removal/Disposal. The contractor shall be required to perform daily cleanup and final removal of all trash from the site. The contractor shall transport and dispose of all waste generated in the performance of this contract to a landfill off the Army installation. 5.4.3.1 The contractor shall salvage and recycle as much non-hazardous waste as possible. Waste disposal in landfills or incinerators shall be minimized. The contractor shall recycle 100% of uncontaminated packaging materials: paper, cardboard, boxes, plastic sheet/film, polystyrene packaging, wood crates, plastic pails.. 5.4.6 Acquisition: The contractor shall not purchase or install refurbished technology as new technology. The contractor shall utilize existing suppliers and dealerships for training technology products and services; audio/video suppliers and Original Equipment Manufacturers to acquire or procure the technology necessary to support the room design in accordance with the COR/PM's approved room technology list. 5.4.6.1 The contractor shall acquire, inventory, stage, pre-assemble and test all technology before delivery to the site. The contractor shall not drop ship technology to a government site or installation. 5.5 Final Room Acceptance: 5.5.1 Quality Assurance/Quality Control: The Contractor shall perform a final independent test of all installed technology upon completion of room installation before performing the final walk through with the Government representative. The Contractor who completed the QA/QC with the Government representative shall sign and date the QA/QC Checklist and have the Government Representative also sign and date the QA/QC Checklist. All names, positions, phone numbers, and e-mail addresses shall be legible. The contractor shall correct deficiencies identified during the government QA/QC inspection without additional cost to the government within two business days of government inspection. 5.5.2 Turnkey Completed Room: The contractor shall provide turnkey completed rooms in accordance with the requirements detailed in this PWS the same business day of room completion. The contractor shall provide electrical for all installed instructional technology capabilities (Crestron, screens, DLP projectors, audiovisual cabinet/printer stand) within the room. The contractor shall submit an Equipment Inventory List (MS Excel Format Spreadsheet) and pictures of room the same day as is completed itemizing all technology in accordance with the List of Materials and the associated serial numbers for each installed item in the room with the closeout documentation. d optional room technology requirements: 5.5.2.1 Base Room Deliverables: 5.5.2.1.1 Conference Room Divisible ABC: The contractor shall provide upgrades to support conference functional and leader training in a more collaborative problem solving environment. The contractor shall add and fully integrate an optional VTT/VTC capability. 5.6 Technology/Software Documentation. The contractor shall collect, organize, and provide the documentation, operator manual, CD-ROMs, "unassembled" instructor control system code, and warranties for all technology and software two (2) business days after completion of room installation (room completion requires 100% documentation). The contractor shall provide all operator manuals to the POC. The contractor shall include photographs of all rooms cabling to include the electrical rack. 5.9.2 End-User Training. The contractor shall provide initial operator training for instructors, system administrators, and end-user preventative maintenance. The contractor shall train key personnel and system administrators/room support personnel one Business day following completion of the room. The training shall specifically address the operation, functionality, capability, and integration of newly installed technology on-site in the new room. 5.10 Warranty Support. The contractor shall, in addition to any Original Equipment Manufacturer warranties, provide a one-year integrated warranty and maintenance service for all installed rooms from the date the COR receives and approves the closeout documentation. Part 6 Room Technology Specifications 6 Room Technology Specifications: 6.1 Conference Room Divisible ABC: The requirements for the Conference room include the following minimum specifications: 6.1.2 Video: Ability for any video display to be routed to any and all room projectors simultaneously. Each source and its associated infrastructure shall be capable of transporting HDMI (version 1.3 or higher) up to 330 feet without the use of in-line amplifiers and fully support High-bandwidth Digital Content Protection (HDCP). Room video sources consist of the following: One HDMI input, One Display Port Input, and one VGA with Audio per podium. The contractor shall provide each podium with one auxiliary network, audio, and digital video connections to support laptop connectivity for a guest speaker. The contractor shall adhere to generally accepted engineering standards for mounting displays (screens and plasmas), projectors and other room technologies and ancillary and associated items of equipment. 6.1.3 Audio: High fidelity and employs a high-headroom multiple zone speaker system with high impedance. Digital Audio processing includes input processing available on all inputs, output processing, available on all outputs, sub mix processing available on all sub mix signals, on all optional telephony interfaces, and an audio matrix that connects this processing together. Processor must have a minimum capability of 16 inputs, 16 outputs, 16 sub mixes, 10-band parametric equalization, Acoustic echo cancellation, 20-22kHz 200 msec tail-time, Automatic gain control: +15 to -15dB, Feedback Eliminator: 10 adaptive filters, Noise cancellation: 0-20dB noise reduction, and Auto mixer: gain sharing or gated mixer Security for site-specific audio parameters that prevents user access to settings. 6.1.4 Control System: Centralizes and consolidates all controls and switches for video, audio, and screen controls. A 7 inch TFT Active matrix color LCD Touch panel 800 x 480 with common room programmed source code base for all room levels that is located at the Instructor position. The touch panel shall have an intuitive, user-friendly, icon-based graphical user interface. Security for configuration and maintenance options. Support for discrete RS232 control. IP-based control. Control system to be wall mounted. 6.1.5 Networking: Centralizes and consolidates communication of controls through a gigabit Ethernet switch that provides Power over Ethernet (PoE) interfaces for networking and powering of equipment. 6.1.6 Audiovisual Cabinet/Printer Stand: Middle Atlantic MRK 44 Space Cabinet with Shelves: Fully welded 16-gauge construction 1/8" thick structural steel internal braces With locking front door and rear vented lockable door 2,500 lb. weight capacity Durable textured black powder coat finish Two space Ultra Quiet Fan Panel (Digital processor varies fan speed based on equipment temperature for quiet operation and monitors temperature via external sensor) 6.1.6.1 Each room audiovisual cabinet shall have a power strip and converter that shall meet the following specifications: outlets; NEMA 5-15R 120 V; Input Frequency of 50/60 Hz +/- 5 HZ (auto sensing) Maximum line current per phase of 15A, Input breaker capacity of 15.0A Maximum height 44.0mm; Maximum width 483.0mm; Maximum depth 146.0mm Surge energy rating 2770 Joules Fully welded 16-gauge construction 6.5 Video Teleconferencing (VTC). Video Teleconferencing--Video. Shall be accessible to all rooms and shall meet the following minimum specifications: Support for Industry Standard VTT Systems H.264, H.320, and H.323 LLOWING video quality up to 1080p resolution at 60 frames per second. support FHD input and output. With ability to share content up to 1080p resolution at 60 frames per second-better than Blu-Ray quality. You can share anything with everyone on the call in the same quality that you see it locally - video clips, CAD animations, medical diagrams, or anything else collaborative video session The contractor shall supply 3 PTZ cameras with 65-degree vertical view, 4x optical zoom, 1920x1080 H/V resolution, and a SMPTE 274M 1920 x 1080p output capability. UTP Cabling The contractor shall install all room cabling. Category 6 must be at minimum plenum, unshielded and 24AWG cabling and jacks are required. 7.0Performance Requirements 1)A Lecturer in any of the rooms has the ability to seamlessly operate all multimedia functions in the room locations a Lecturer would present. 2)The multimedia system functions flawlessly within all rooms and as 1 large room. 3)Provide a 1 year warranty on supplies and services with response time within 1 week of request. 8.0 Deliverables (List all data required to manage or monitor contractor performance). a)Inspection and approval upon completion of each stage: Submittals of Equipment Specs, Installation, Integration, and Training, by Project Engineer Andre Doyon, Electrical Specialist Richard Binkowski, COR Doug Hagen, and the Contracting Officer. ? Enclosure 2: Onsite Project Lead Quality Assurance Inspector Checklist for Installation of Technology System Task ChecklistYesNo 1.Is ALL required equipment on site as a single unit? 2.Check and verify inventory? 3.Has ALL equipment been staged/tested prior to delivery? 4.Has a time frame for installation/installation been coordinated with the school? 5.Is a detailed work plan available for installers? 6.Step by step Installation instructions? 7.Is the crew fully qualified for tasking? 8.Are all necessary tools and test equipment available? 9.Are safety procedures available and followed? 10.Are Professional workmanship standards available on site? 11.Are these standards strictly adhered to by installers? -Security requirements adhered to? -Component placement? -Wiring harnesses? -Labeling? -All system functions are tested after installation? -100% of functions are available and work normally? Comments: ? Intentionally Left Blank Enclosure 2: Room Audio/Visual Checklist (2 Pages)Room #:__________ Component TestPass/Fail Audio Tests Test Sound/Programming in all Speakers Crisp, clear sound from Instructor Desktop Microphone Crisp, clear sound from Instructor Wireless Microphone Clear sound from Instructor PC Clear sound from AUX PC Clear sound from each Student Desktop Microphone Feedback suppression working Video Tests Video resolution is set to 1024 x 768 for all video sources and displays Video appears crisp and clear on all displays Video free of jitter and distortion on all displays Color rendition is of good quality Test functionality of Smartboard/Sympodium Audio/Video Control and Switching Tests - - # of Screens (____) # of LCD's (____) Crestron Control O/S (Operation of projection screens & DLP projectors) Switching shall occur in less than 7 seconds Crestron Control O/S (Independent and combined operation of all video sources) Project instructor PC Monitor 1 to all video displays Project VCR/DVD to all video displays/audio components Project auxiliary PC to all video displays/audio components Project document camera to all video displays Use Wireless Mouse to change PowerPoint slides Crestron Control O/S (Operation of volume) Test display of Smartboard/Sympodium functionality Crestron control of VTT VTT Tests Project video to VTT Project video from VTT Audio to VTT Audio from VTT VTT Camera Main properly tracks to each student or instructor VTT Camera Aux to screen Deficiencies/Notes:
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BoVAMC/VAMCCO80220/VA24116Q0504/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-16-Q-0504 VA241-16-Q-0504_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2868127&FileName=VA241-16-Q-0504-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2868127&FileName=VA241-16-Q-0504-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04181510-W 20160715/160713235157-7c1d8ca8079f6c58a611d52d520a5d2d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
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