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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 09, 2016 FBO #5342
DOCUMENT

G -- Chaplain Services - Attachment

Notice Date

7/7/2016
 

Notice Type

Attachment
 

NAICS

813110 — Religious Organizations
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 21;3375 Koapaka Street;Suite F250;Honolulu HI 96819
 

ZIP Code

96819
 

Solicitation Number

VA26116N0710
 

Response Due

7/14/2016
 

Archive Date

8/13/2016
 

Point of Contact

T. Velvet Abercrumbie
 

Small Business Set-Aside

N/A
 

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT FOR INFORMATION ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTES. The US Department of Veterans Affairs, VISN 21, Network Contracting Office 21 is seeking sources for a potential competitive 100% set aside for 8(a), HUBZone, Service Disabled Veteran Owned Small Business, Small Disadvantaged Business, Native American Owned, Minority Owned, Women-Owned Small Business, or any Small Business concerns. The purpose of this sources sought notice is to obtain information on qualified and experienced contractors interested in providing quotes/proposals for Chaplaincy coordinator services at for, Geriatrics, Rehabilitation and Extended Care services, VA Pacific Island Healthcare System, Honolulu HI 96819. See Statement of Work below. IF ADEQUATE RESPONSES ARE NOT RECEIVED FROM THE ABOVE MENTIONED CONCERNS, THE ACQUISITION MAY BE SOLICITED ON AN UNRESTRICTED BASIS. The total period of performance shall be one base year with four option years. Work to be performed will be within the North American Industry Classification System (NAICS) Code 813110, and the small business standard of $7.5M. Statement of Work: Spiritual and Pastoral Care A.Provide Chaplain services to the Geriatrics, Rehabilitation and Extended Care Service (GREC), Ambulatory Care Center (ACC), and Mental Health (MH) as described below. In order to qualify to provide the service, the Chaplain(s) must have experience as a Chaplain in a medical/clinical setting. The VA Center for Aging (CFA) provides the office space and necessary internal support. The Chaplains will report the activities to the GREC Administrative Officer. B.The contractor must be able to provide at least (2) full-time chaplains for this request. The total hours per week are not to exceed 75. One chaplain at 40 hrs per week and another at 35 hrs per week. Of the two chaplains, one must be trained in Hospice and Palliative Care, and be able to provide bereavement care. C.This may also be filled by individual recruitment, i.e., a contractor who can fill (1) full time position, and meet all the requirements of the VA National Chaplaincy office. Full time is noted as at least 32 hours per week. D.Any additional hours needed by the Chaplaincy must be approved by the Contracting Officer. Services for the month include: 1.Interfaith Worship Services: Services shall be provided for patients of all faiths commonly practiced in Hawaii-Christian, Buddhist, Jewish, and Islam-weekly, and as requested. This contract is understood to include any such faith interfaith services at no additional cost to the VA. a.Worship services other than Catholic: At least 30 minutes i.A worship service is to include a topic, whether of scripture, or other spiritual significance. The chaplain is expected to have prepared a "sermon" or talk that encompasses no less than 15 minutes. The remainder of the service will be comprised of music, and/or hymns and discussion of no less than 15 minutes. ii.At least once a month, communion will be observed for any residents that wish to partake of it. Note: These Services will be provided at the VAPIHCS' CFA and 3B2 ward located in TAMC, and via tele-heath. Other required services address GREC, MH, and ACC: 2.Spiritual care will be provided for patients and families, especially visitation with those awaiting surgery, dying patients, bereaved families, families of patients in crises, persons with ethical concerns, and persons who are depressed, lonely, or struggling with the health center environment. 3.Either the Senior chaplain or the HPC Chaplain, will perform spiritual assessments on all incoming veterans within 48 hours of their admittance to the Community Living Center. This is to include care plan documentation in the veteran's medical record. 4.Spiritual care will also be provided for those in Hospice care at the CFA's Community Living Center (CLC). a.The incumbent performs specialized spiritual assessments and develops specific plans of care for hospice and palliative care patients. The HPC Chaplain is a primary resource liaison for hospice and palliative care patients and their families. b.The HPC Chaplain serves as the case coordinator for bereaved veterans and their families; trains staff in bereavement care; meets with patients, families and staff to assist in the coordination of end-of-life care needs; develops and implements systems for follow-up care with bereaved families including home/hospice visitations, memorial services and bereavement letters to grieving families. c.After each death, a chaplain will be present, and accompany the deceased veteran from the building to the awaiting hearse/transport ensuring that the established procedures and honors are bestowed upon the veteran. If a priest is desired for last rites, the chaplaincy will assist in contacting the priest. d.The HPC Chaplain has full responsibility for providing a complete religious ministry to Hospice and Palliative Care veterans. The HPC Chaplain assesses religious, spiritual, moral, and ethical problems, and or needs of patients and plans and provides appropriate ministration, including individual in-depth pastoral ministry. The Chaplain, as appropriate, provides extensive and intensive pastoral counseling of individual patients and their families. The HPC Chaplain, also, provides counsel and pastoral support to relatives of patients in difficult and trying situations to alleviate their anxieties, to foster effective cooperation of these relatives with the treatment regimen, and to help them understand their grief. e.He/She works in conjunction with other VAPIHCS chaplains and assists as needed with pastoral care. He/she determines the need for and provides special worship services at times and locations such that all HPCU residents have access. The HPCU Chaplain performs/arranges sacraments and/or rituals to meet the unique needs of HPCU residents or palliative care veterans, given the veteran's religious faith group and desires. If the HPC Chaplain cannot personally meet the needs of the veteran, he/she will work in conjunction with other VAPIHCS Chaplains to insure that the patient's spiritual/religious needs are met. f.The HPC Chaplain, as do other chaplains, responds to emergencies or crises when pastoral care is appropriate. If called by the charge nurse, he/she will respond, and note the call in the monthly report. g.When requested by the veteran, the HPC Chaplain provides counsel on medical ethical issues (such as advance directives) in the context of the patient's particular faith background. Likewise, the Chaplain voices these ethical issues to the interdisciplinary team. h.The HPC Chaplain actively participates on interdisciplinary teams/groups and committees to assure that the religious and spiritual dimensions of health and wellness are addressed in all aspects of the Medical System's holistic patient care. He/she assists health care providers and treatment teams in recognizing and addressing the emotional and spiritual needs of veteran patients, using specialized knowledge and abilities in pastoral care of the sick. i.The HPC Chaplain assists patients, providers and teams in translating religious/spiritual values into effective living. He/She fosters community support for the Medical System and encourages individuals to volunteer in support of the religious program. j.On the basis of wide knowledge of available and appropriate resources, the HPC Chaplain provides patients and staff with guidance in the selection of religious literature and other resources that illuminate and interpret the problems of persons in difficulty. 5.As communication is key to understanding and addressing the specific needs of the veteran patient, the Chaplain must communicate effectively with persons of diverse race, culture, religious belief, nationality, and age. Likewise, he/she must communicate effectively with persons having various types and degrees of disability. 6.Emergency services for traumas, deaths, or emotional crises for patients, families, and friends needing spiritual consolation. 7.Consultation with the medical and nursing staff for coordinated care to patients. 8.On-call coverage for emergency situations. 9.Liaison relationships with Hawaii churches/temples to provide services specific to a particular religious tradition. 10.Provision of religious services, memorial services, blessings, and other rites as requested by the facility. 11.Staff support to deal with issues of grief, anxiety, and personal concerns. 12.The chaplain will plan and carry out on-going activities that promote individual professional growth. These include attendance at staff meetings, in-service training, lectures, conferences, and endorser-required activities. 13.Patient services planning via case conferences, departmental meetings, integrated ethics committee, or other meetings as appropriate. 14.Facilitating spirituality and therapeutic groups in GREC and Mental Health, as required. 15.Coordination of Services and reporting to the Administrative officer at the Center for Aging. 16.As appropriate within the therapeutic environment, the Chaplains will be responsible for ensuring that each patient's right to free exercise of religion is upheld and that patients are protected from proselytizing by staff, other patients, or visitors, regardless of faith group. If your firm has an interest in providing a quote for this requirement described above, please prepare and transmit a Capability Statement to T. Velvet Abercrumbie via email teasha.abercrumbie@va.gov, no later than 4:00 PM HST, 14 July 2016. If emailing your response, please note that due to increased firewall protections, some emails may be blocked: therefore, follow-up via telephone at (808) 539-1309 (if an acknowledgement is not received back via email) is strongly recommended to ensure receipt of your submission by the Government. Interested firms must respond to this notice and include the following in their Capability Statement: (a) Firm's INFORMATION [name, address, phone number, CAGE Code, DUNS Number] (b) Firm's INTEREST to qualify [prime contractor, teaming partner, job venture, primary subcontractor] (c) STATUS [8(a) including graduation date, HUBZone-certified small business, Service Disabled Veteran Owned Small Business, Small Business, large business, ect.] (d)CAPABILITY STATEMENT [Interested contractors must demonstrate a history of relevant experience, a summary of relevant and recent (within the last three fiscal years) performance history (identified by contract/project number, project title, dollar amount, point(s) of contact with telephone/fax numbers, and in what capacity (e.g., prime, subcontractor, ect.) performed)] (e) PAST EXPERIENCE AND APPLICABLE CERTIFICATIONS [Interested contractors must demonstrate a history of relevant experience conforming to industry standards] This request for information (RFI) notice is issued for planning purposes only. This is not a Request for Quote (RFQ). Responses to this notice will assist the government in identifying potential sources and determining if a set-aside of the solicitation is appropriate. This notice does not obligate the government to award a contract, issue a solicitation, or pay for any proposal preparation costs.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HoVAMROC/DVAMROC/VA26116N0710/listing.html)
 

Document(s)

Attachment
 

File Name: VA261-16-N-0710 VA261-16-N-0710_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2858593&FileName=VA261-16-N-0710-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2858593&FileName=VA261-16-N-0710-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Pacific Islands Health Care System;459 Patterson Road;Honolulu HI

Zip Code: 96819-1522
 

Record

SN04173599-W 20160709/160707234712-7158ec3d5b96a689d29e47aad9e82f13 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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