SOURCES SOUGHT
65 -- Request for Information - Medical Surgical Items
- Notice Date
- 2/26/2016
- Notice Type
- Sources Sought
- NAICS
- 423450
— Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, DLA Troop Support - Medical, 700 Robbins Avenue, Philadelphia, Pennsylvania, 19111-5096, United States
- ZIP Code
- 19111-5096
- Solicitation Number
- FMSMedSurg2016
- Point of Contact
- Rose Mary Adams, Phone: 2157373947
- E-Mail Address
-
rosemary.adams@dla.mil
(rosemary.adams@dla.mil)
- Small Business Set-Aside
- N/A
- Description
- REQUEST FOR INFORMATION ANNOUNCEMENT Defense Logistics Agency Troop Support SUMMARY The Defense Logistics Agency (DLA) Troop Support Medical Directorate is issuing a Request for Information (RFI) for a prospective acquisition to support Foreign Military Sales Medical / Surgical type items. PROGRAM OVERVIEW DLA Troop Support is examining the potential for a new initiative to support the Medical - Surgical requirements received under Foreign Military Sales programs. These products include but are not limited to items listed under Federal Stock Classes 6510, 6515, 6520, 6525, 6530, 6532, 6540, 6550, 6630, and 6 6640.and are identified as consumables, laboratory chemicals and reagents, surgical, dental, x-ray instruments, blood analyzers, bandages, catheters, sponges, gauze, wraps, drapes, gowns and blood and urine products which have been identified as required items for these customers. The concept of the new initiative is to engage 3 to 4 suppliers in a multiple award arrangement where each requirement will be competed among these sources for the best price and delivery given the known requirement. Vendors will be required to initially offer a "Ceiling" (maximum) price for a core list of items which will be fixed for no longer than 1 year. As a requirement is received, each vendor is given an opportunity to provide their best pricing for this requirement up to the ceiling price. All requirements will be issued as FOB Origin and require inspection by the FDA at source. RFI Questions •A. Company Information •1. Is your company considered a small or large business? •2. What is your core business? Are you considered to be a manufacturer or a distributor of medical products? •3. Is your company currently registered in System for Award Management (SAM)? •4. Does your company currently have any contract/s with other commercial or government activities that require storage and distribution of material? •B. Warehousing •1. Does your company have a storage/distribution center from which you currently hold and distribute medical products from? What is the square footage? How many items do you currently inventory? •2. Describe your procedures for managing/recording the product's shelf-life. The Overseas customers require a minimum of 12 month shelf life or product maximum shelf life if under 12 months. Is your company capable of insuring customer receives the 12 month shelf life dating? •C. Distribution/Source Inspection •1. Is your company authorized to distribute all medical surgical type items? List any products or category of products that you currently do not or cannot distribute. Why •2. Describe your current procedures for reporting shipping/tracking information to the customer. •3. Shipping terms for any contract of foreign military sales (FMS) material are free on board (f.o.b.) origin, inspection and acceptance of the material accomplished at source by the FDA. Would your company be able to comply with these transportation and inspection terms? •4. All receiving reports and invoicing for FMS orders is accomplished through Wide Area Workflow (WAWF) system. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/. •a. Is your company familiar with this system? •b. Is your company currently registered in this system? •5. What are your capabilities for shipping material OCONUS (outside contiguous United States) if the customer requested you arrange a direct shipment? •6. What is your company's normal shipping time after receipt of an order for material? Are there products that you manufacture/distribute that would be considered exceptions to your own normal shipping times? •7. Some FMS requirements are bundled as a bill of materials and require consolidation prior to shipping to a CONUS consolidation point or Freight forwarder? •a. Is this multi-line item ordering and consolidation of the bill of materials something that your company currently provides to your commercial customers? •b. Is this something that you could provide? •D. Product Availability: Multiple Awards Concept: The proposed acquisition intends to award multiple contracts to support Foreign Military Sales customer requirements. Each requirement received will be competed among contract holders in order to obtain the best commercial market pricing. •1. Does your company have experience with providing multiple manufacturers products? •2. Is there any industry prohibition for you to distribute multiple manufacturers' products? •3. If your company does not carry an item in your normal commercial stock or you are not authorized to distribute do you have relationships with other distributors or access through another distributor to support the required product? •E. Product Pricing: Acquisition concept assumes each contract will have a list of fixed "Ceiling" prices. While each requirement will be competed among contract holders, this ceiling price would be the maximum price your company could quote on the item. A mechanism for adjusting these ceiling (maximum) prices will be available however knowing how you normally update your commercial pricing will help the government in developing the best economic price adjustment method for this proposed acquisition. •1. Does your company maintain a published commercial price catalog for your medical prices? •2. What is your customary method for updating your commercial catalog prices? What basis does your company use to change these prices and how often? •a. Are updates based on manufacturer price increases at time you place an order? •b. Based on your knowledge that a particular manufacturer will routinely/annually increase products by X %? •c. Based on assuming product price is the same but your distribution fee's always increase annually etc.? •d. Or is there another method/formula that you specifically developed for your company catalog? •e. Are you familiar with the Bureau of Labor Statistics and their Producer Price Indices? Would an index be applicable for price adjustments? •3. If the government required your company to hold the contract ceiling prices for an extended length of time what would that time period be? 6 months? 1 year? Other? •4. Is your company familiar with DLA Troop support use of Distribution and Pricing Agreements (DAPA) for product prices? Does your company currently have a DAPA for any of your medical products? •F. DATA Management •1. What type of data systems do you currently use and do you see any concerns with integrating your IT systems with other industry partners and government agencies? •2. Describe your IT capabilities as it pertains to accepting/processing customer orders. •3. Does your company have Electronic Data Interchange (EDI) capability? Does your company have the ability to use American National Standards Institute (ANSI) X12 standards? •4. Is your company familiar with DLA Troop Support Medical's ECAT ordering system? Information can be found at www.medical.dla.mil. Could your company comply with system requirements for this government system? •G. Cold Chain Requirements: •1. Is your company familiar with cold chain packaging requirements for items listed under Federal Stock Class 6550 - In-vitro Diagnostic Substances, Reagents, Test Kits and Sets? Can you adhere to the federal industry cold chain packaging standards? •H. Miscellaneous •1. Is your company capable and or interested in providing an offer with the requirements listed above? •2. Describe any risks/obstacles you foresee with this initiative and how you would mitigate those risks. Please send your responses to the RFI questions to the following P.O.C. : Rosemary Adams, Contracting Officer, Email: rosemary.adams@dla.mil. DISCLAIMER. In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued for information and planning purposes only and does not constitute a solicitation. The Government does not intend to award a contract on the basis of this RFI or to otherwise pay for information received in response to this RFI. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the RFI will not be returned. Information provided in response to this RFI will be used to assess tradeoffs and alternatives available for determining how to proceed in the acquisition process. Responders are solely responsible for all expenses associated with responding to this RFI.
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