DOCUMENT
S -- Warehouse Services - Attachment
- Notice Date
- 9/10/2015
- Notice Type
- Attachment
- NAICS
- 493110
— General Warehousing and Storage
- Contracting Office
- Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;109 Bee Street;Charleston SC 29403-5799
- ZIP Code
- 29403-5799
- Solicitation Number
- VA24715N1114
- Response Due
- 9/21/2015
- Archive Date
- 11/20/2015
- Point of Contact
- Michael Giffon
- E-Mail Address
-
9-6682<br
- Small Business Set-Aside
- N/A
- Description
- Sources Sought Notice: Warehouse Services DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to provide the SPECIFIED REQUIREMENT. All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis only. Questions should be submitted by email to Michael.giffon@va.gov. Provide only the requested information below. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS 493110, General Warehousing and Storage (size standard $27.5 million) Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the FBO website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought announcement. SPECIFIED REQUIREMENT: Network Contracting Office 7, Charleston, SC is seeking sources for a potential contractor to perform the following type of service: 1.The general description of the requirement is: Warehouse Services Including Storage, Transportation and Inventory, 1 Each. Period of performance will be three (3) years, beginning November 15, 2015. See detailed description in No. 2 below. 2.Scope of Work - Storage and Transportation Services GENERAL DESCRIPTION OF SERVICES The Selected Contractor shall provide storage and transportation services for equipment, furniture, and other property of the Charleston VA Medical Center (CHAVAMC). This service shall include service to outlying Outpatient Clinics on a less frequent, but periodic basis. The selected contractor must provide a clean storage facility with some area that is temperature and humidity controlled, usable space. The Selected Contractor shall be responsible for using the proper equipment to ensure efficient and careful transportation of equipment, furniture, and any other stored items. Proper equipment will include, but will not be limited to: closed moving vans, closed security carriers for transporting equipment, rubber-wheeled dollies (in good condition and free of grease and dirt), aluminum or magnesium ramps of various sizes, cartons and bins, pallet jacks, and a safe jack. The cost for this service shall be included within each Contractor's profit calculations with respect to its Bid. The term of this proposal shall be three years in length, with optional renewal periods of one year in length. The Charleston VA Medical Center will provide a set of furniture plans and facility blueprints for areas involved in this contract will be provided after contract award. A single staff point of contact will be provided to ensure efficient and seamless communication of transportation and storage requests. FACILITIES PROTECTION 1.The Selected Contractor will be required to provide protection for loading dock, storage areas, and any other facility environment where movement is focused to ensure safety, and minimize risk of damage to any VAMC property. 2.The Selected Contractor will be required to take all measures necessary to safely move VAMC property (furniture) to and from commercial warehouse storage. Upholstered items must be protected from dust & environmental elements while being moved and stored in warehouse. 3.The Selected Contractor must remove any debris after movement of furniture and equipment. TRANSPORTATION SERVICES The Selected Contractor shall: 1.Provide a minimum of two men, a total of (312) round trip transports to the CHAVAMC located at 109 Bee Street, Charleston, SC 29401, for a period of three years, and (104) for every optional year, and a minimum of two men, a total of (156) round trip transports to the Outpatient Clinics listed below, for a period of three years and (52) for every optional year thereafter. DRIVER:____________per/hr. VANS:______________per/hr. LABOR:_____________per/hr. INSTALLER:_________per/hr. 2.Respond promptly to requests for transportation and delivery of requested furniture, equipment, or other stored items. 3.Deliver requested goods within 72 hours or less. 4.Supply all necessary tools, dollies, lifters, labels, cartons, bins, and other materials that may be required to perform specified delivery and storage tasks efficiently, at no extra charge. 5.The Selected Contractor must provide manpower to effect transportation of equipment and furniture as necessary. 6.Provide full palletizing and shrink wrapping of all office case good/systems furniture that is being relocated to off-site warehouse. Additionally, Contractor will need to label each pallet of wrapped office furniture with Building #, Room #, and detail of size and type of desking (every office will be palletized separately). 7.Detailed instruction for labeling method will be directed by the VAMC Interior Design Department. 8.Provide personnel and supplies for minor wood and metal furniture repairs - all such repairs which are necessary due to damage caused in the move are to be at the Selected Move Contractor's expense and no charge for labor or materials will be allowed; Additionally, in the interest of safety and prevention of damage, the Selected Move Contractor shall ensure that no dollies are loaded in excess of three (3) cartons high, either prior to loading or on the truck. 9.Movement and/or de-installation with potential for re-installation of furnishings that VAMC has slated for relocation including systems furniture, and other assorted furniture, to a location (or locations) designated by VAMC Interior Design Department. There is potential for older furniture to be slated for "Excess" in which VAMC staff will direct Selected Move Contractor to relocate pieces to the VA Warehouse at 1001 Trident Street, Hanahan, SC, to be disposed. 10.Provide a comprehensive, up-to-date Inventory Catalogue detailing each furnishing placed into the off-site warehouse facility for the VAMC Interior Design staff. This should be in an Excel Spreadsheet format. 11.Provide at least one supervisor and/or lead foreman, meeting the qualifications for the respective job title listed in Staffing section below, at each site for the duration of each shift's work. 12.Contractor shall insure that all staff and crew wear labeled shirts/coats to identify themselves as Contractors as well as meet all requirements for badging and security clearances for the VAMC. WAREHOUSE NEEDS The Selected Contractor(s) will be expected to provide the following basic requirements for an off-site warehouse: 1. Facility -Must provide a commercial storage facility with 20% of the total space that is temperature and humidity controlled. -Must accommodate storage space needs to be billed for a minimum of 2,000 s.f. and guaranteed up to 10,000 s.f., with a graduated de-escalating price reductions as square footage increases, with additional adjacent space options as required by VAMC. -Must provide an off-site storage space located within 10 mile radius of the Charleston VAMC site. -Expected 3 year storage time, with optional renewal periods of one year in length. -Contractor is required to analyze and provide storage layouts, shelving plans, and related arrangements to effect efficient usage of leased storage, and provide these along with current inventory reports to the COTR/Interior Designer. -Contractor is required to provide vertical racking with forklift for 30% of the total space. 2. Access Access to storage facility must be limited to VA personnel only (a list of personnel will be provided to Selected Contractor at time of contract award) and appropriate Contractor personnel required to store, move, and transport equipment/furniture. 3. Security Must accommodate the storage space to be locked as well as protected with a security system. 4. Insurance and risk of loss Contractor is required to carry insurance adequate to cover the risk of loss of VA property due to damage or theft occurring at the storage location, or during transportation. 5. Receipt of shipments: Contractor shall have a loading dock and be capable of receiving shipments and deliveries as an Agent for the VA Medical Center. Receiving reports, damage reports and inventory lists are required. PROJECT STAFFING The Selected Move Contractor(s) will be expected to furnish a sufficient staff of supervisory and labor personnel to perform all phases of any work resulting from this document in an orderly, timely, and efficient manner. There will be no excuse for failure of the Selected Move Contractor to perform in a timely manner on specified dates with adequate crew sizes. Contractor will assure that the same supervisory and labor crew will be in attendance throughout the duration of the Work and will be responsible from the beginning of the project to its completion. This supervisory team must be specifically named individuals. Members of this team can have no other assignments without the permission of Charleston VAMC and no replacement shall be made without the written approval of Charleston VAMC. MINIMUM QUALIFICATIONS OF SELECTED MOVE CONTRACTOR'S STAFF Staff proposed by the Selected Move Contractor for this Project must meet the following mandatory requirements: Submit documentation with Contracting proposal package. 1. Laborer - General Minimum six (6) months of commercial and/or biomedical moving experience Full understanding of conduct policy specified below Basic understanding of labeling procedures and implementation Full understanding of Privacy Training policy specified within this document Full understanding of VAMC badge policy specified within this document Ability to work as directed Ability to use levels, screw guns and other tools required to secure filing cabinets, metal shelving and bookcases, systems and/or other contract furniture de-installation, reinstallation and basic wall mounting of equipment. 2. Driver Minimum two (2) year of commercial and/or biomedical moving experience Minimum four (2) years of commercial driving experience Full understanding of conduct policy specified below Full understanding of Privacy Training policy specified within this document Full understanding of VAMC badge policy specified within this document Basic understanding of labeling procedures and implementation Ability to work as directed Complete knowledge of vehicle and equipment operation Current valid licensing, as required by law 4. Supervisor or Lead Foreman Minimum two (2) years experience as a foreman or supervisor for a commercial moving company Full understanding of conduct policy specified below Full understanding of and ability to perform records packing and unpacking Full understanding of facility protection requirements specified within this document and ability to direct crews in their implementation Ability to read, understand, color-code and number floor plans Ability to implement labeling procedures Full understanding of each shift's assignments and goals Full understanding of overall project goals and schedule Demonstrated ability to direct and manage crews Full understanding of VA Privacy Awareness training specified within this document Full understanding of VAMC badge requirements specified within this document CODE OF CONDUCT The following rules of conduct represent a minimum requirement for all employees, sub-contractors, agents, representative and management of the Selected Move Contractor(s). It is the responsibility of the Contractor(s) to ensure that each member of its workforce understands and complies with these rules. 1.Courteous and respectful behavior is expected at all times. Use of foul or derogatory language will not be allowed. 2.Meals and breaks will be taken at the same time by all movers in a designated break area. At no time will any mover eat or drink except within the designated break area. Use designated trash receptacles for cups and other garbage. Do not leave meal/break containers behind. Throw them away. 3.The use of MEDVAMC's telephones is forbidden. Exceptions will be made for medical emergencies with the approval of your supervisor and/or a representative of MEDVAMC. 4.Use of electronic devices belonging to MEDVAMC, such as radios or computers, is forbidden. 5.Security personnel are present in each of the buildings. Security has the authority to examine any item being removed from any building at any time. 6.Selected Move Contractor staff will wear company uniforms at all times while on site. All Moving Contractors will wear their issued VA Contractor Badges at all times - while working on VAMC sites. ID must be worn in a clearly visible and appropriate manner. All vendor staff will be required to adhere to VAMC's sign-in and ID protocols. 7.Keep personal belongings together in the area designated by your supervisor. The VAMC's representatives have the right to inspect at will all bags and/or packages brought on or off any VAMC grounds. VAMC CONTRACTOR BADGES The Selected Move Contractor(s) staff is required to have a VA Contractor identification badge issued to each member of the Moving Crew. A VA Contractor Badge Application will be provided to Selected Move Contractor after contract awarded. This will need to be completed before Contractor staff arrives on site to Security Office. Badges are to be worn at all times while on the premises of the Charleston VAMC and Outpatient Clinics. Badges will be placed in a visible location, above the waist, clipped to the front of apparel with photo and name clearly visible. Contractor ID badges will be turned in to the assigned VAMC representative (COTR) on duty when the contract has expired. The COTR will then forward the badges to the VA Police Service within (5) working days. Contractor must ensure that the following Identification Requirements are followed by each staff member applying for a VA Contractor Badge at the Security Station on campus: 1. Must provide (1) photography ID consisting of either a current Driver's License, Military ID, U.S. Passport, Student ID which includes a Social Security number (will not except any expired IDs) 2. Must provide either an original Social Security card or Birth Certificate (a copy will not be accepted) If both valid ID requirements are not present at time of badge processing, the incompliant Contractor staff will not be able to work on Charleston VAMC premises. The Selected Move Contractor(s) will be required to complete the VA Identification and Privacy Awareness Training (outlined below) a day prior to scheduled work at the VAMC. VA PRIVACY AWARENESS TRAINING The following procedure for obtaining the required VA Privacy Awareness Training is a mandatory requirement for all employees, sub-contractors, agents, representative and management of the Selected Move Contractor(s). It is the responsibility of the Contractor(s) to ensure that each member of the Moving Crew understands and complies with the training during the VA Contractor Badge issue process. As all Moving Crew staff process in with Security staff (obtain contractor badges), the facility Privacy Officer will provide VA Privacy Awareness Training Literature and a concise education presentation to certify all Contractor staff is compliant with require Privacy Training. All Moving Crew staff working at the Charleston VAMC must provide signatures with facility Privacy Officer confirming their completion of Privacy Training at time of presentation. Any none compliant Contractor staff will be escorted from job site. CHARLESTON VA OUTPATIENT CLINIC LOCATIONS: 1. Beaufort OPC 1 Pinckney Boulevard Beaufort, SC 29902 VA POC: Michael Haje Phone: (843)-577-5011 ext.: 2238 2.Charleston Veterans Center Brenda (843) 754-4236 Tia (843) 819 0121 Emily.Shannon2@va.gov 3. Compensation & Pension Clinic (C&P) JBC Joint Base Charleston-Weapons Station Building 754 Pulaski St. Goose Creek, SC 29445 VA POC Donna Nash Phone (843) 577-5011, ext 3251 4. Conway HBPC 914 Norman Alley Conway SC 29526 VA POC: Carol Latus Phone: (843) 477-0177-2602 Fax 843-488-1289 5. Goose Creek Primary Care Clinic (JACC) 2418 NNPTC Circle Goose Creek, South Carolina 29445 VA POC: Victoria Gray Phone: (843) 577-5011, ext 3125 6. Hinesville GA OPC 500 E. Oglethorpe Highway Hinesville, GA 31313 VA POC Tracey Nelson Phone: (912) 408-2944 ext 2944 7. James Island Annex 325 Folly Road Charleston, SC 29412 VA POC Anthony White Phone: (843) 789-7833 8. Montague Admin 3355 West Montague Ave. North Charleston SC 29418 VA POC Paula West David Neumayer Jeffrey Vollum Phone: (843) 789-6651 9. Myrtle Beach Annex The Offices at Market Commons 1101 Johnson Avenue Myrtle Beach SC, 29577 Phone: (843) 047-7001 ext 2425 VA POC BJ Farmer Phone: (843) 047-7001 ext 2425 Betty.Farmer@va.gov 10. Myrtle Beach OPC 3381 Phillis Blvd. Myrtle Beach, SC 29577 Phone: (843) 047-7001 ext 2425 VA POC BJ Farmer Phone: (843) 047-7001 ext 2425 Betty.Farmer@va.gov 11. Myrtle Beach Vet Center 1101 Johnson Ave. Suite 204 Myrtle Beach, SC 29577 Phone: (843) 477-0177 X2441 VA POC Chris Aranda Phone: (843) 477-0177 X2441 Christopher.Aranda@va.gov 12. Optometry Clinic JBC Joint Base Charleston-Weapons Station Bldg #746, Pulaski St Goose Creek, SC 29445 VA POC Dana Richardson (843) 577-5011 x3190 14. Savannah OPC 325 West Montgomery Crossroads Savannah GA 31406 Phone: (912) 920-0214, ext 2034 VA POC James Warren Phone: (912) 920-0214, ext 2034 15. Savannah Vet Center 321 Commercial Dr. Savannah GA 31406 VA POC Bernard Robinson Phone: (912)961-5800 x5815 16. Trident MH 9229 University Blvd Ste. North Charleston SC 29406 VA POC Dr. Roxane Scott Phone: (843) 789-6975 VA POC Dr. Roxane Scott Phone: (843) 789-6975 17. Trident OPC 9237 University Blvd. North Charleston SC 29406 VA POC Louise Smalls Phone: (843) 789-6695 VA POC Louise Smalls Phone: (843) 789-6695 18. Strom Thurmond Research 171 Ashley Ave. Charleston SC 29425 VA POC Anthony Paladino Phone: (843) 789-6710 VA POC Anthony Paladino Phone: (843) 789-6710 19. Warehouse 1001 Trident St. Hanahan, SC 29406 VA POC Mike Olmstead Phone: (843) 789-7210 END REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description, five (5) pages or less, that demonstrates how your company has the supervision, facilities, labor and experience to perform the required services as described above. Include past experience in performing these services to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability to start date and your address. (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ and/or the VetBiz Registry at http://vip.vetbiz.gov/. If not, please (i) NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry. Responses must be emailed to Michael.giffon@va.gov no later than 3:00pm EST, Friday, September 18, 2015. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained above. Please place "Attention: Warehouse Services" in the subject line of your email. This notice is to assist the VA in determining sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ChaVAMC/VAMCCO80220/VA24715N1114/listing.html)
- Document(s)
- Attachment
- File Name: VA247-15-N-1114 VA247-15-N-1114.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309006&FileName=VA247-15-N-1114-000.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309006&FileName=VA247-15-N-1114-000.docx
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: VA247-15-N-1114 VA247-15-N-1114.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309006&FileName=VA247-15-N-1114-000.docx)
- Record
- SN03880211-W 20150912/150911000211-e9335609de9c6732575b0282596a0e2d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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