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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 12, 2015 FBO #5041
DOCUMENT

H -- Electrical Distribution System PM - CBURG | TBD | 540CXXXXX - Attachment

Notice Date

9/10/2015
 

Notice Type

Attachment
 

NAICS

238210 — Electrical Contractors and Other Wiring Installation Contractors
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4
 

Solicitation Number

VA24415Q1342
 

Response Due

9/21/2015
 

Archive Date

11/20/2015
 

Point of Contact

Timothy Russell
 

E-Mail Address

timothy.russell@va.gov
(timothy.russell@va.gov)
 

Small Business Set-Aside

N/A
 

Description

STATEMENT OF WORK Maintenance, Inspection, and Testing Of the Electrical Power Distribution System 1.Introduction: A.This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the Louis A. Johnson VA Medical Center. These work items are referenced as "Maintenance and Testing" in this document, hereafter. B.This SOW describes the requirements for the Qualified Electrical Contract Professionals - known as "Contractor" in this document, hereafter. Contractor who are contracted by VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW. C.This SOW describes the requirements to establish maintenance and testing reports. D.On September 16, 2015- 0900 hours a site visit is available, all attendees must meet at Build 7 entrance (POC is Dan Young /Dana Lanham). Potential bidders are encouraged but not required to attend pre-quote site visits prior to submitting a quote for VA consideration. VA personnel will field no questions or answers to questions. All questions must be submitted in writing to the Contracting Officer five days prior to solicitation close date. The VA for any reason will not grant additional requests for site visits. E.Contractor shall provide one designated OSHA 30 hour certified site superintendent meeting all additional qualifications as detailed in section two of this SOW. The site superintendent shall maintain a presence on the site during contract performance. 2.Qualifications of Contractors: A.Contractors shall be experienced Electrical Contractors, having properly trained and licensed commercial electrician permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor's business. B.Contractors shall be certified by the InterNational Electrical Testing Association (NETA) or equivalent as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. C.Contractors shall have technical training and past performance experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances. Submit up to three past performance narratives of work performed of similar size and scope. D.Contractors shall have safety trainings - either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S - Electrical, and the NFPA 70E - Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer with quote. E.Contractors shall have ready access to the latest versions of the following references: 1)NFPA 70, National Electrical Code. 2)NFPA 70B, Recommended Practice for Electrical Equipment Maintenance. 3)NFPA 70E, Standard for Electrical Safety for the Workplace. 4)NFPA 110, Standard for Emergency and Standby Power System. 5)OSHA Standard 29 CFR 1910, Subparts I & S. 6)InterNational Electrical Testing Association, Inc. (NETA) - Maintenance and Testing Specifications, or equivalent. E.Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate. 3.Summary of Work: The Contractor shall provide a proposed schedule with their quote. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the VAMC Engineering Service any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor. A.All electrical shutdowns required for the execution of this work shall be requested 10 calendar days in advance of required electrical shutdown without exception. Power interruptions to critical VAMC areas including but not limited to Operating rooms, Sterile Processing Department, are subject to availability, and may require the contractor to adjust their daily schedule to meet VAMC operational needs. B.Contractor work hours shall be outside of normal LAJ VAMC business hours of 8am - 430pm. C.Contractors shall report electrical system deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Facilities Management for immediate actions. Work items, definitions, and references shall comply with the latest edition of the NETA - Maintenance Testing Specifications (MTS) or equivalent and with the VHA Directive, Electrical Power Distribution System. All maintenance activities shall be in accordance with Appendix A. VHA Directive [2006-056][1028],Electrical Power Distribution System. Section D: Attachments incorporated herein; contains a list of electrical equipment that shall be maintained and tested: 1.Switchgear and Switchboard Assemblies. 2.Transformers, Dry Type, Air-Cooled, Low-voltage, Small. 3.Transformers, Dry Type, Air-Cooled, Low-voltage, Large. 4.Transformers, Liquid-Filled. 5.Metal-Enclosed Busways. 6.Switches, Air, Low-Voltage. 7.Switches, Air, Medium-Voltage, Metal-Enclosed. 8.Switches, Oil, Medium-Voltage. 9.Switches, Vacuum, Medium-Voltage. 10.Switches, SF6, Medium-Voltage. 11.Circuit Breakers, Air, Insulated-Case/ Molded-Case. 12.Circuit Breakers, Air, Low-Voltage Power. 13.Circuit Breakers, Air, Medium-Voltage. 14.Circuit Breakers, Oil, Medium and High-Voltage. 15.Circuit Breakers, Vacuum, Medium-Voltage. 16.Circuit Breakers, SF6. 17.Protective Relays, Mechanical, and Solid State. 18.Protective Relays, Microprocessor Based. 19.Grounding Systems. 20.Ground-fault Protection Systems. 21.Motor Control, Motor Starters, Low-Voltage. 22.Motor Control, Motor Starter, Medium-Voltage. 23.Emergency Systems, Engine Generators. 24.Emergency Systems, Automatic Transfer Switches. A.Contractor shall provide coordination with LAJ VAMC electric utility provider First Energy for shut down of each incoming power feed to the LAJ VAMC campus. Main feeds to the campus consist of two incoming lines. Incoming lines shall be shutdown independently, and at time approved by the LAJ VAMC as required within this SOW. Contractor is required to provide electrical power system study relevant to the scope of this effort, such as coordination study data, short-circuit analysis, arc-flash hazard analysis and available protective device setting information. This work is required to be in accordance with specifications for overcurrent protective device coordination study 26-05-73. Appendix D. Reference Short circuit study protective device coordination study Arc Flash Hazard Analysis dated 11/2012 will be provided for contractor reference use only. Contractor shall provide an updated one-line diagram of the entire electrical power distribution system in Computer Aided Drafting CAD format. Reference Section D: Attachments incorporated herein; for one line diagrams for contractor use. Contractors are advised these drawings are not certified As-Built drawings and are offered for reference only. It shall be the contractor's responsibility to provide one line drawings from actual field conditions observed. A.Contractor shall provide and affix phenolic labeling of all equipment and panels utilizing equipment identifiers found in Section D: Attachments incorporated herein. Labeling shall include provision and affixing arc flash labels. All labeling work shall be in accordance with the following: 1. Requirements of the NEC for equipment identifier, voltage, Amps, feed identifier. Install an identification sign which clearly indicates information required for use and maintenance of items such as switchboards and switchgear, panel boards, cabinets, motor controllers, fused and non-fused safety switches, generators, automatic transfer switches, separately enclosed circuit breakers, individual breakers and controllers in switchboards, switchgear and motor control assemblies, control devices and other significant equipment. 2.Identification signs for Normal Power System equipment shall be laminated black phenolic resin with a white core with engraved lettering. Identification signs for Essential Electrical System (EES) equipment, as defined in the NEC, shall be laminated red phenolic resin with a white core with engraved lettering. Lettering shall be a minimum of 12 mm (1/2 inch) high. Identification signs shall indicate equipment designation, rated bus amperage, voltage, number of phases, number of wires, and type of EES power branch as applicable. Secure nameplates with screws. 3.Install adhesive arc flash warning labels on all equipment as required by NFPA 70E. Label shall show specific and correct information for specific equipment based on its arc flash calculations. Label shall show the followings: a.Nominal system voltage. b.Arc flash boundary (inches). c.Available arc flash incident energy at the corresponding working distance (calories/cm2). d.Required PPE category and description. e.Limited approach distance (inches), restricted approach distance (inches). f.Equipment name as shown on equipment inventory Appendix B. date prepared, and manufacturer name and address. Contractor shall provide Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment: 4.Use an infrared scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened to meet the equipment manufacturers' torque specifications. 5.Note that since with Infra-Red Scanning/Thermographic survey work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system. B.System Function Tests: Provide function test for all equipment listed in this Scope of Work. C.4-Hour Power Outage Test The Contractor shall be present for and will participate in the VAMC 4-hour test of the Essential Electrical System (EES). This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g. Para. 8.4.9.) and Joint Commission. This test will include opening of all utility service connections serving the VAMC for a minimum of 4-hours. During the test period, verify operation of all EES components including the transfer to emergency power and return to normal service. The Contractor price shall include all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor's involvement is between 8 - 12 hours. The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. Contractor shall make any required adjustments and/or re-calibrations to all equipment, which has been otherwise maintained, inspected, and tested under this Scope of Work. 4.Requirements of final report: A.A complete written report of the work performed shall be provided to the VA within 7 days of completion. Information shown in the report shall be as following: 1)Company's name, addresses, telephone, & FAX numbers. 2)Name and signature of contractors who perform the maintenance and testing. 3)VA Work Contract Number, name and number of VA Contracting Officer. 4)Date and Time of work. 5)Copies of contractors' valid licenses, professional and training certificates. 6)Descriptions and model number of specialized tools and equipment used. 7)Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. 8)Descriptions of work items. 9)Test data. 10)Reference materials such as equipment manufacturer's specifications, coordination study, etc. 11)Remarks on conditions of electrical equipment. List all deficiencies, if any. 12)Recommended corrective actions, if any. B.Submit four (4) hard copies of the complete written report, and one (1) CD-ROM or DVD of the electronic version of the report in Microsoft Word format to the Chief of [Facilities Management][Engineering Service] within seven (7) calendar days of completion. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods. C.Provide an updated one-line diagram of the entire electrical power distribution system in CAD format on one CD-ROM. Delivery Schedule: A. Completion of all required maintenance and item testing 210 days following contract award. B.Completion of Equipment and Arc Flash labeling 240 days after contract award. C.Completion and submission of Short circuit study protective device coordination study Arc Flash Hazard Analysis 260 days after contract award. D.Completion and submission of updated one-line system drawings 270 days after contract award. E.Submission of final report 270 days following contract award. END
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/VA24415Q1342/listing.html)
 

Document(s)

Attachment
 

File Name: VA244-15-Q-1342 VA244-15-Q-1342_3.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309888&FileName=VA244-15-Q-1342-010.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309888&FileName=VA244-15-Q-1342-010.docx

 

File Name: VA244-15-Q-1342 Cburg Electrical Test RFQ VA244-15-Q-1342.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309889&FileName=VA244-15-Q-1342-011.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309889&FileName=VA244-15-Q-1342-011.docx

 

File Name: VA244-15-Q-1342 Attachment 1 inventory.xlsx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309890&FileName=VA244-15-Q-1342-012.xlsx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309890&FileName=VA244-15-Q-1342-012.xlsx

 

File Name: VA244-15-Q-1342 Attachment 2 Line Drawing.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309891&FileName=VA244-15-Q-1342-013.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309891&FileName=VA244-15-Q-1342-013.pdf

 

File Name: VA244-15-Q-1342 Attachment 3 short circuit study.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309892&FileName=VA244-15-Q-1342-014.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309892&FileName=VA244-15-Q-1342-014.pdf

 

File Name: VA244-15-Q-1342 Attachment 4 Spec (2).doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309893&FileName=VA244-15-Q-1342-015.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2309893&FileName=VA244-15-Q-1342-015.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Clarksburg, WV

Zip Code: 26301
 

Record

SN03879628-W 20150912/150910235650-3573f9e91afcc7491359b218c3e99dc5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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