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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 23, 2015 FBO #4808
DOCUMENT

J -- FY15 GE HEALTHCARE SERVICE - Attachment

Notice Date

1/21/2015
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Western New York Healthcare System;2875 Union Road, Suite 3500;Cheektowaga NY 14227
 

ZIP Code

14227
 

Solicitation Number

VA52815R0091
 

Response Due

2/6/2015
 

Archive Date

5/7/2015
 

Point of Contact

Michael Spivack
 

Small Business Set-Aside

N/A
 

Description

The Stratton VA Medical Center, located at 113 Holland Ave., Albany NY 12208, has a requirement for a full service firm fixed-price contract for preventative maintenance/service and on-call emergency support for several GE Healthcare Imaging Systems. This includes: "Discovery PET/CT690 (VCT 64-slice). This coverage shall include full support for all components and software, including an associated Advantage Workstation 4.6, Pin Source Coverage, and System and Tube Coverage (1,000 - 2,000 patients per year). "Two (2) Optima XR220AMX Mobile X-ray Systems. This coverage shall include full support for all components and software, including two (2) Flashpad Digital Wireless Detectors, Tube Coverage, Auto Exposure Control, and Battery Replacement Coverage. II - Period of Performance The period of performance for this contract shall begin on April 1, 2015 and include 2 option years. III - Equipment List The following equipment is to be covered by the terms and conditions herein. Equipment ModelSerial NumberLocation Discovery PET/CT 690 (VCT 64-slice), ID 518626PCT432541CN1Bldg 27, room 115 Eizo Flexscan S1921 21" Monitor26731302Bldg 27, room 114 Eizo Flexscan S1921 21" Monitor26703302Bldg 27, room 114 GE Discovery 690 Gantry432480CN2Bldg 27, room 115 GE Discovery 690 Table301577HM3Bldg 27, room 115 GE Power Distribution Unit331136HM2Bldg 27, room 115 GE Advantage Workstation (HP Z800), ID 518626PETAW2UA3161WJTBldg 27, room 120 Eizo Radi Force MX 191 Monitor21998213Bldg 27, room 120 Eizo Radi Force MX 191 Monitor21996213Bldg 27, room 120 GE Optima XR220AMX Digital Mobile X-Ray, ID 518462OPT11029955WK0A202 GE XR656 URP Flashpad Digital Wireless Detector, ID 518462OPT1FPUA45247-3A202 GE Optima XR220AMX Digital Mobile X-Ray, ID 518462OPT21030638WK9D126 GE XR656 URP Flashpad Digital Wireless Detector, Site ID 518462OPT2FPUA45784-5D126 IV - Detailed Scope of Work Common Requirements: 1.Contractor shall furnish all labor, tools, and equipment as applicable to perform: full service maintenance and repairs on identified equipment and associated software, including tube replacement, during normal working hours, unless otherwise specified. Normal working hours are 8:00 AM to 5:00 PM, Monday through Friday, except national holidays.Holidays observed by the VAMC are: New Year's DayMartin Luther King DayPresident's Day Memorial DayIndependence DayLabor Day Columbus Dayveteran's DayThanksgiving Day Christmas Day Any other day specifically declared by the President of the United States to be a National Holiday. 2.All work shall be performed by competent personnel, experienced and qualified to work on the specific equipment listed on the schedule. Contractor shall provide certification as required by the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) that all personnel authorized to maintain the equipment specified by the contract are competent and able to perform all duties listed under the terms of the contract. All work performed shall be first class in accordance with good manufacturing practices. 3.Scheduled preventive maintenance will include, but not be limited to, electrical safety testing, lubrication, adjustment, calibration, testing, and replacement of parts which would normally be replaced during the course of a standard PM (as recommended/required by manufacturer procedures), or parts found in the manufacturers "PM kit". The contractor's PM procedures will be comparable to that required by the equipment manufacturer. These procedures shall be presented in writing to the COTR. At the conclusion of the preventive maintenance visit, the instrument(s) and/or equipment shall be returned to the operating condition stipulated by the manufacturer's factory specifications. 4.Contractor shall provide software updates required for safety and quality issues at no additional cost. 5.Contractor shall provide a toll-free technical support line during normal operating hours. Services provided shall include support for both hardware and software issues. 6.Contractor shall draw attention to, and specifically describe any additional benefits or options that are incorporated in their standard maintenance agreement that are not included in the above specifications. Examples may include remote diagnostic monitoring, discounted labor rates for repairs outside of normal working hours, extended "normal" working hours, discounted/no charge hardware and/or software upgrades, discounted additional hardware and/or software options, discounted labor rates for emergency repairs, downtime protection guarantees, etc. Brief explanations illustrating why these options are beneficial or how they increase efficiency or productivity, or decrease downtime, should be included. 7.Contractor shall comply with all applicable HIPAA regulations and requirements necessary to protect the privacy, integrity & reliability of electronic Protected Health Information (ePHI) and provide proof of an existing Business Associate Agreement with the VA. This includes any exposures to ePHI by support personnel or disclosure of any ePHI to any other agents during the course of regular service and support activities, and to any ePHI obtained during the course of complaint investigation or any other FDA mandated activity. Upon termination of this contract, the contractor shall continue to extend this protection to any ePHI retained during this activity. NOTE: Under no conditions shall any electronic storage media be removed from Veterans Affairs (VA) premises without being thoroughly sanitized to VA standards. Electronic media that can not be sanitized to VA standards shall be destroyed on-site by the VA 8.If the contractor desires to perform applicable maintenance/repair options utilizing remote access procedures such as Virtual Private Network (VPN), the contractor shall be required to satisfy any and all VA security requirements before being granted this access. These requirements shall include but not be limited to VA sponsored training, security background checks, assignment of unique access codes, following all appropriate login policies and procedures, etc. 9.Contractor shall provide any documentation required by law regarding the final disposal of any components and/or supplies, as defined by the EPA, the Resource Conservation & Recovery Act, and 6NYCRR, replaced during any service performed on the listed equipment. This documentation shall include, but not be limited to, manifests, detailed lists of disposed waste, etc. showing "cradle-to-grave" documentation of proper disposal. Device Specific Requirements: Discovery PET/CT690 1.Remote diagnostics. Response Time: 5 minutes. 2.Remote monitoring of critical equipment operation. 3.Pin Source Coverage. 4.System and Tube Coverage: 1,000-2,000 patients/yr. 5.TVA on Demand. 6.Onsite hours of coverage - Weekdays only, Mon-Fri, 8am-9pm. 7.Onsite Service Engineer response time, if necessary, shall be 2 hours from completion of remote diagnostics. 8.Technical Phone Support. 9.No SPH parts fees for a hard down of the system. 10.Parts Delivery: Priority. 11.PM Coverage: Mon-Fri, 8am-9pm. 12.Uptime Commitment: 97%. Advantage Workstation 6.4 1.Remote diagnostics. Response Time: 30 minutes. 2.Onsite hours of coverage - Weekdays only, Mon-Fri, 8am-5pm. 3.Onsite Service Engineer response time, if necessary, shall be 4 hours from completion of remote diagnostics. 4.Technical Phone Support. 5.Parts Delivery: Priority. 6.PM Coverage: Mon-Fri, 8am-5pm. 7.Uptime Commitment: 97%. Optima XR220AMXs 1.Tube Coverage. 2.Remote monitoring of critical equipment operation. 3.Auto Exposure Control. 4.Battery Replacement Coverage. 5.Onsite hours of coverage - Weekdays only, Mon-Fri, 8am-5pm. 6.Onsite Service Engineer Response Time: 4 hours from initial call. 7.Technical Phone Support. 8.Parts Delivery: Priority. 9.PM Coverage: Mon-Fri, 8am-5pm. 10.Uptime Commitment: 97%. FlashPad - Digital Wireless Detectors 1.8 Hours apps training on detector in first year of the contract. 2.Accident Coverage: 1 replacement/contract year - $0; 3.Replacements due to abuse, theft, loss or fire are excluded. 4.Unlimited replacements due to normal wear and tear. 5.Onsite hours of coverage - Weekdays only, Mon-Fri, 8am-5pm. 6.Onsite Service Engineer Response Time: 4 hours from initial call. 7.Parts Delivery: Priority. 8.PM Coverage: Mon-Fri, 8am-5pm. 9.Uptime Commitment: 97%. The NAICS Code is 811219. The expected cost range for this firm fixed price contract to include four option years is between $500,000.00 and $1,000,000.00. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by VISN 2. This is not a solicitation. If there is sufficient interest, a solicitation shall be posted on the FBO website. Please send all inquiries to: Michael.Spivack@va.gov by noon EST February 06, 2015. Phone calls will not be accepted.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAWNYHCS528/VAWNYHCS528/VA52815R0091/listing.html)
 

Document(s)

Attachment
 

File Name: VA528-15-R-0091 VA528-15-R-0091.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1823480&FileName=VA528-15-R-0091-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1823480&FileName=VA528-15-R-0091-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Albany VA Medical Center;113 Hollande Avenue;Albany NY

Zip Code: 12208
 

Record

SN03620741-W 20150123/150121234706-c6dff6392eb44643d970e86f5859cbc8 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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