Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 09, 2014 FBO #4733
DOCUMENT

G -- HCHV AVAHCS MEN,WOMEN,SMI - Attachment

Notice Date

11/7/2014
 

Notice Type

Attachment
 

NAICS

623220 — Residential Mental Health and Substance Abuse Facilities
 

Contracting Office

Department of Veterans Affairs;Contracting Section;3601 S. 6th Avenue;Tucson AZ 85723
 

ZIP Code

85723
 

Solicitation Number

VA25815R0076
 

Response Due

11/14/2014
 

Archive Date

1/13/2015
 

Point of Contact

Lillian D Provencio
 

E-Mail Address

9-4614<br
 

Small Business Set-Aside

N/A
 

Description

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Contract Number (i) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (j) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below Draft Statement of Work: The Department of Veterans Affairs has established Health Care for Homeless Veterans (HCHV), in accordance with 38 USC 1720A and Public Law 101-237. The Department of Veterans Affairs is implementing programs to end homelessness for veterans within five years. The purpose of this solicitation is for the Amarillo VA Health Care System to obtain offers from contractors who can provide care, treatment, and rehabilitative services to homeless veterans suffering from serious mental illness in a community-based treatment facility offering a safe and secure environment that supports their rehabilitation goals. The contactor will not be required to provide detoxification or other hospital level treatment - those services will be provided by the VA at VA facilities. Cities to be considered are: Amarillo, TX-Randall and Potter County Childress, TX Childress County Dalhart, TX-Dallam County Lubbock, TX Lubbock County Clovis, NM Curry County The targeted population is serious, mentally ill, homeless veterans who require care and services over and above the level of room and board. Eligible veterans must be diagnosed with a serious mental illness, but who are psychiatrically stable and will not be a danger to self, agency staff or property. Admissions will be accomplished Monday -Thursday between 8am-4pm. Friday admissions will be coordinated with the contract liaison. Professional treatment and clinical services, including, psychiatric, social, rehabilitative and recreation services will be determined by the individual patient, VA Contract Liaison and the contractor. The contracting agency staff will provide case management and supportive services in collaboration with the VA Contract Liaison. The contractor will provide beds in a free standing facility or complex facilities that provide domicile and health related services, supportive program staff, and personal and/or protective care for veterans with or without substance use disorders. Contractor staff will be expected to communicate information pertinent to resident's treatment to VA clinical staff. Contractor staff may participate in staff meetings during which their input regarding treatment decisions may be solicited. Contractors are required to ensure that facilities used for this contract meet fire and safety code imposed by the State law, and the Life Safety Code of the National Fire and Protection Association. It is important to note that typically the Life Safety Code is more stringent than local or state codes. No additional funds will be made available for capital improvements under this contract. Applicants also should note that all facilities, unless they are specifically exempted under the Life Safety Code, are required to have an operational sprinkler system. Contractors are required to ensure that facilities used for this contract meet the Americans with Disabilities Act (ADA) guidelines for accessible accommodations for Veterans with physical limitations or impairments. This is also referred to as "Architectural Barriers Act compliant. VA will conduct an inspection that contractor sites must pass prior to contract award and annually 60 days prior to an option period being exercised. The contractor shall employ sufficient professional health care and personnel to carry out the policies, responsibilities, and programs of the facility. In contract residential care, there must be, as a minimum: i.A full-time administrative staff member on duty or residing at the residence and available for emergencies 24 hours a day, 7 days a week. Note: security staff alone, whether employed directly by the contractor or subcontracted by the contractor, is not sufficient to meet this requirement. ii.A Director of the program and/or facility on call and available for emergencies 24 hours a day, 7 days a week. iii.A professionally credentialed clinical supervisor available to make onsite visits, at minimum twice per month, and provide ongoing supervision of cases to case management personnel. The clinical supervisor must be on call and available for emergencies 24 hours a day, 7 days a week. iv.Sufficient case management personnel to provide the necessary therapeutic interventions and activities and to ensure a meaningful integration of these efforts with those provided in the residential setting. Case managers must have training and experience working with homeless individuals with chronic medical, mental health and substance abuse problems and be able to assess and anticipate crises. Each Veteran must have an assigned case manager responsible for coordinating and providing the treatment services specified in the contract. The ideal case manager to Veteran ratio is 1:20 or fewer cases per case manager; however consideration will be given by the VA to the staffing characteristics of each residential care facility. v.Security staff onsite 24 hours a day, 7 days a week. Security staff must be sufficient to ensure a safe and secure environment for all residents. vi.At least one staff or security member with Cardio-Pulmonary Resuscitation (CPR) certification on site and available in an emergency during each shift, 24 hours per day. The contractor shall provide, at minimum, the following case management services to Veterans in the program: i.Engagement of the Veteran in the service planning process. Contractor will carry responsibility for interviewing, counseling and case managing identified Veterans by conducting psychosocial assessments to identify treatment needs which affect the Veterans' adjustment to their environment, and establish treatment goals. Contractor will utilize counseling strategies to include crisis intervention and case management including both short and long-term services. The VA has a strong preference for the use of harm reduction strategies 4.3 in the case management process to effectively engage the population being served and maximize the chances for successful placement in community based permanent housing as quickly as possible. ii.Contractor will assess the psychosocial and environmental needs or dysfunction secondary to or exacerbating the social, substance or psychiatric problems, which might contribute to Veterans' readjustment challenges in the community. Contractor establishes and maintains an intensive therapeutic relationship with the Veteran, staff, and community programs/agencies, and is responsible for formulating case-management treatment goals and plans that address identified needs, stressors and problems. i.Contractor will conduct high-risk screening, psychosocial assessment and treatment planning, actively involving the Veteran in coordination with the team members. Psychosocial assessments will include goals for clinical treatment. Contractor coordinates and documents clinical case management and psychosocial services and documents the overall effectiveness of the case management services provided. Specifically, Contractor will: ii.Develop and complete a written an Individual Service Plan with the Veteran within 2 weeks of admission; the plan must specifically include provisions for Veteran placement into an appropriate transitional or permanent housing placement within 60-90 days of admission to the Contract Residential Care facility, but no more than 180 days. The appropriate transitional or permanent housing does not include the services of this contract.) The housing placement planning must take into account all appropriate and available community based housing options as well as the Veteran's preferences regarding location and housing type. The completed a written plan must be signed by the contractor, the Veteran, and the COR. iii.Review plans at minimum every thirty (30) days thereafter in a clinical meeting with the Veteran. Updated plans must be promptly communicated to the COR. iv.Make changes in plans in consultation with the Veteran. v.Meet regularly with each Veteran for case management and counseling purposes; at minimum the contractor will meet with each Veteran two times per month. vi.Screen each Veteran for suicidal and homicidal risk with each contact. This screening must be documented in regular progress notes in the contractor's clinical service records. If the Veteran is a danger to him/herself or others Contractor will take immediate steps to provide appropriate intervention. Crisis management will be conducted in consultation and coordination with the COR. vii.Coordinate with COR during weekly case conferences regarding updates and changes in Veterans' care plans to foster a collaborative relationship with the VAMC and Contractor in meeting Veterans' needs. Case conferencing may be done in person or by telephonic conference calls as determined by the VA medical center. viii.Obtain relevant Releases of Information to communicate and coordinate Veterans' treatment with VA and other community based service providers. ix.Work in close collaboration with the COR to ensure Veterans' connections to needed VA medical, mental health, and substance abuse treatment and care. x.Contractor will take primary responsibility for assisting Veterans in completing housing applications and other benefits paperwork as needed. Contractor will assist Veterans in obtaining the needed documentation required for complete applications including but not limited to, birth certificates, driver's license, income verification and any additional information required by housing resources and potential income supports. xi.If needed Contractor will accompany Veterans to housing interviews, medical appointments, and other appointments as needed while working with Veterans to foster independence and a sense of self-determination. Also Contractor will assist Veterans in obtaining transportation to attend appointments at the VA, potential housing placements, benefits agencies, meetings with landlords, etc. This assistance may include helping Veterans to obtain bus fare, or local subsidized transportation services as a part of the case management process. The contractor will provide the following onsite therapeutic and rehabilitative services including: i.A variety of daily structured groups and activities to promote social skills building and healthy lifestyle (i.e., resident participation in psychosocial group sessions, topics based upon resident preference and recommendations by the residential treatment setting staff and COR; physical activities; facilitated outings or social activities in the local community). Daily activity schedules must be printed and posted in facility common areas to ensure Veteran awareness and promote participation. ii.Health and personal hygiene maintenance; iii.Monitoring of medications, if necessary; iv.Treatment social services, in collaboration with the case managers, VA or other community resources; v.Professional counseling as required, including emphasis on self care skills, adaptive coping skills, vocational counseling, in collaboration with the COR or community resources as appropriate; vi.Opportunities for immediate learning and/or development of responsible living with a goal of achieving a more adaptive level of psychosocial functioning; vii.Support for an alcohol and/or drug-free lifestyle; viii.Opportunities for learning, and internalizing knowledge of the illness and/or recovery process; improving social skills; and improving personal relationships. ix.Opportunities for client participation in community activities, volunteer opportunities, local consumer services, etc. In addition to the methods above, the Steps for Vets treatment shall include: Cognitive Behavioral Therapy (CBT), Mind Body Stress Reduction (MBSR), motivational interviewing, and psycho education to help Veterans see the benefits of using CBT skills, MBSR skills, sober living skills, psychotropic medication, or other creative ways needed to help the Veteran manage negative mental health symptoms. Contracted facilities help the Veteran successfully transition into stable permanent housing after the Veteran has reduced the impact of negative mental health symptoms and improved their ability to successfully live independently. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. The North American Classification System (NAICS) code for this acquisition is 623220 ($15 Million). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail, mail or ground carrier to: Southern AZ VA HealthCare System, 3601 S. 6th Avenue, Tucson, AZ 85743 or by e-mail to Lillian.Provencio@va.gov. All information submissions to be marked Attn: L. Danielle Provencio, Contracting Officer (9-90C) and should be received no later than 3:30 pm Pacific Time on November 14, 2014.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/TuVAMC/VASAHCS/VA25815R0076/listing.html)
 

Document(s)

Attachment
 

File Name: VA258-15-R-0076 VA258-15-R-0076 SSN.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1719404&FileName=VA258-15-R-0076-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1719404&FileName=VA258-15-R-0076-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03569164-W 20141109/141107233909-a468809102c780d2da3d1a444481c4a7 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |