SOURCES SOUGHT
J -- Building 10 Adelstein, Mukoyama, Hourigan, Xu Labs Environmental Monitoring
- Notice Date
- 7/22/2014
- Notice Type
- Sources Sought
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Heart, Lung and Blood Institute, Rockledge Dr. Bethesda, MD, Office of Acquisitions, 6701 Rockledge Dr RKL2/6100 MSC 7902, Bethesda, Maryland, 20892-7902
- ZIP Code
- 20892-7902
- Solicitation Number
- NHLBI-CSB-HL-2014-188-KBM
- Archive Date
- 8/16/2014
- Point of Contact
- Kelli Malkin,
- E-Mail Address
-
Kelli.Malkin@nih.gov
(Kelli.Malkin@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS INTRODUCTION THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME). The National Heart, Lung, and Blood Institute (NHLBI), Office of Acquisitions (OA) on behalf of the Division of Intramural Research (DIR) intends to negotiate and award a purchase order without providing for full and open competition (Including brand-name) to Rees Scientific USA, 1007 Whitehead Road Ext., Trenton, NJ 08638 for installation of an environmental monitoring system that can be fully integrated with the Rees Scientific equipment monitoring and alarm system already installed at NHLBI. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE The intended procurement is classified under NAICS code 811219 with a Size Standard of $19.0 million. REGULATORY AUTHORITY The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2005-71. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($150,000). STATUTORY AUTHORITY This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements. DESCRIPTION OF REQUIREMENT Background The National Heart, Lung, and Blood Institute (NHLBI) provides global leadership for a research, training, and education program to promote the prevention and treatment of heart, lung, and blood diseases and enhance the health of all individuals so that they can live longer and more fulfilling lives. The NHLBI stimulates basic discoveries about the causes of disease, enables the translation of basic discoveries into clinical practice, fosters training and mentoring of emerging scientists and physicians, and communicates research advances to the public. It creates and supports a robust, collaborative research infrastructure in partnership with private and public organizations, including academic institutions, industry, and other government agencies. The Institute collaborates with patients, families, health care professionals, scientists, professional societies, patient advocacy groups, community organizations, and the media to promote the application of research results and leverage resources to address public health needs. The NHLBI also collaborates with international organizations to help reduce the burden of heart, lung, and blood diseases worldwide. An essential service required by the laboratories of Dr. Robert Adelstein, Dr. Chris Hourigan, Dr. Yosuke Mukoyama, and Dr. Hong Xu is the maintenance of critical research and reagents at their assigned temperatures. It is also required by FDA current Good Manufacturing Practices (cGMPs) that certain research be able to document the proper storage of components stored at room temperature, under refrigeration and in -20C to -80C and LN2 freezers. This practice is also by required NHLBI due to the cost of the research in question. Purpose and Objectives The Adelstein, Hourigan, Mukoyama, and Xu laboratories are currently in need of installation of an environmental monitoring system for multiple pieces of laboratory equipment. It will be important to implement a system that can be fully integrated with the planned NHLBI Rees Scientific equipment monitoring and alarm system for Building 10 on the NIH Bethesda, MD campus. Period of Performance (8) weeks from date of Notice to Proceed Project Description Contractor Requirements General 1. The system as described shall be installed, tested, and delivered to the owner in first class condition. The system will include all required hardware, software, and wiring to accomplish the requirements of the Statement of Work. 2. All installation personnel shall be fully qualified by the manufacturer to install systems of this type, and must be either employees of the system manufacturer, or have completed a manufacturer administered training program. The contractor shall provide proof that the installation personnel meet these requirements. 3. Contractor must have legal access to applicable software licenses and must be supplied during service and upgrades. Vendor must also supply only new hardware components/modules. Annual maintenance must also include the latest software release at the time of validation. 4. The contractor must have previous experience working with and installing equipment into laboratories. 5. The contractor shall be a currently certified ISO 9001 company. Hardware Specifications 1. Environmental monitor with the following features: a. Able to operate on existing facility server. b. Compatible with existing wireless and buffering MPX-RMT panels, as necessary. 2. (24) Universal Wi-Fi 802.11b/g/n wireless transmitters for (1) input. Transmitters shall have the following features: a. Capable of accepting any industry standard sensor. b. Provides 12 bit analog to digital conversion accuracy. c. Buffers minimum of 7 days of readings history recorded at maximum of (5) minute intervals. d. AC powered with battery backup. e. Power outage alarm. f. Frequency Band: ISM 2.4 GHz g. Protocols: 802.11b/g/n h. Encryption: WPA-PSK and WPA2-PSK i. Channels: 14 channels 3. (9) Universal Wi-Fi 802.11b/g/n wireless transmitters for (2) inputs. Transmitters shall have the following features: a. Capable of accepting any industry standard sensor. b. Provides 12 bit analog to digital conversion accuracy. c. Buffers minimum of 7 days of readings history recorded at maximum of (5) minute intervals. d. AC powered with battery backup. e. Power outage alarm. f. Frequency Band: ISM 2.4 GHz g. Protocols: 802.11b/g/n h. Encryption: WPA-PSK and WPA2-PSK i. Channels: 14 channels 4. (42) Probes 5. Installation Integration with Existing NIH WLAN 1. Contractor shall supply NIH CIT with a complete list of all required device MAC addresses. Government Responsibilities 1. Provide CAD drawings of facility floor plans to vendor for input to equipment monitoring software. 2. Help facilitate access to required facilities and equipment as required to perform the outlined work. 3. Communicate with the contractor during the project performance. 4. Confirmation of minimum server requirements: Quad Core Xeon, 2.0GHz, 1GB 667MHz (2X512MB), 2- 80GB hard drives configured in RAID-1. Windows Server 2003 or 2008 OS. Embedded Ethernet NIC, 24X IDE CD-RW/DVD ROM, 4 available USB ports. Reporting Requirements and Deliverables Vendor shall submit project schedule, drawings, specifications, catalog cut sheets and technical information to NIH, "For Approval" prior to commencing any work. Program Management and Control Requirements All work associated with this project shall conform with NIH Design Requirements Manual, and the applicable ASTM, ASME, ANSI, NFPA, and Federal, State and Local OSHA Codes. Validation, Inspection and Acceptance Requirements The system manufacturer shall supply at the completion of the installation, a complete software validation test report necessary to satisfy FDA and other regulatory requirements that provides as a minimum: 1. A complete testing protocol that tests: a. All software menu options b. Functional tests of all capabilities c. Boundary tests d. Stress tests e. Invalid case tests f. Special case tests 2. All test results must be provided with complete test system configuration information and test setup information. Results provided must show all backup data documenting printouts and appropriate signatures and approvals as required by the FDA and other regulatory agencies. The FDA and other regulatory agencies consider simple pass/fail signoffs insufficient. 3. The system manufacturer shall supply at the completion of the installation a complete IQ/OQ validation test report necessary to satisfy FDA, GMP, GLP, FDA, AALAS, AALAC, and other regulatory requirements that provides as a minimum: a. A complete testing protocol that tests as a minimum: i. All inputs are working properly. ii. All temperature and humidity sensors, hardwired or wireless, are installed in the correct places as indicated by their names on the PC. iii. All sensors are reading correctly. iv. All sensors are properly calibrated. v. The system properly identifies an alarm situation. vi. The local alarm is operational. vii. The remote alarm contacts are functional. viii. The proper voice and data telephone calls are made. ix. The system accepts the proper acknowledging signal over the phone. x. Optional Touch-Screen will be tested for proper function of the buttons. xi. The Processor, RAM, and PROM will be tested to ensure that the program is exactly as originally installed. xii. The A/D converter, voice chip, phone interface, display interface, and remote panel communications will be tested. xiii. All output relays that are in use will be tested to ensure proper function. xiv. Lighting over ride controls (timers) will be tested to ensure proper function. b. All test results must be provided with complete test system configuration information and test setup information. Results provided must show all backup data documenting printouts and appropriate signatures and approvals as required by the FDA and other regulatory agencies. The FDA and other regulatory agencies consider simple pass/fail signoffs insufficient. Warranty 1. The Contractor shall warrant the completed environmental monitoring and control system, to be free of mechanical and electrical defects for a period of one (1) year, from completion of the installation and system IQ/OQ. 2. The contractor will provide 24/7 technical support and on-site service to repair or replace, as needed, to restore full system operation for one year from date of equipment installation. 3. The contractor shall make available to the Owner, a Preventative Maintenance/OQ/Service Contract proposal for subsequent years following the initial warranty period. Instruction 1. System manufacturer shall provide a minimum of 4 hours of training to systems operations personnel, at the completion of the installation. CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION The determination by the Government to award a contract without providing for full and open competition is based upon the Sole/Single Source Justification below. This project is viewed to be an expansion of an existing proprietary Rees Scientific equipment monitoring system. Each monitoring manufacturer is unique in the systems they manufacture, as well as the ancillary equipment needed to correctly utilize the monitoring functions. Rees Scientific is the sole source vendor for the manufacture, sales and service of Rees Scientific products, and does not sell or provide parts, software, or validation protocols to any outside vendors or distributors. Rees Scientific Corp. is the sole manufacturer of the Rees Centron monitoring systems already used within NHLBI other NIH facilities. These systems integrate with each other allowing end users to view, manage, and maintain multiple sites from one location. As a result of proprietary software & hardware used in these systems, only Rees Scientific can provide such services. It is very important that other Rees systems within NHLBI and the proposed system upgrade in Building10 have the ability to communicate seamlessly together to assure irreplaceable research samples are not compromised. Current portions of the system are proprietary in nature and any interruptions that may be caused by attempting to modify the systems are not easily fixed. If any modifications/maintenance were performed on the Rees Scientific system, it would void the warranties already in place. It is not cost effective to have another company design, manufacture, and install a complete new system that could be maintained or integrated with other current Rees systems by companies other than Rees Scientific Corp. CLOSING STATEMENT This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement. All responses must be received by 4:00 PM EASTERN TIME August 1, 2014 and must reference number NHLBI-CSB-HL-2014-188-KBM. Responses may be submitted electronically to Kelli Malkin at kelli.malkin@nih.gov or by U.S. mail to the National Heart, Lung, and Blood Institute, Office of Acquisitions, COAC Services Branch,6701 Rockledge Drive, 6114, Bethesda, MD 20892-7902, Attention: Kelli Malkin. Fax responses will not be accepted.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NHLBI/NHLBI-CSB-HL-2014-188-KBM/listing.html)
- Record
- SN03433845-W 20140724/140722235559-d980309bc2d29687553b21b4a633dfdb (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |