SOLICITATION NOTICE
X -- Yellow Ribbon New Orleans, LA
- Notice Date
- 12/3/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Louisiana, 495 3rd Street, Camp Beauregard, Pineville, LA 71360
- ZIP Code
- 71360
- Solicitation Number
- W912NR-14-T-0002
- Response Due
- 12/12/2013
- Archive Date
- 2/1/2014
- Point of Contact
- chad.travis, 318-290-5981
- E-Mail Address
-
USPFO for Louisiana
(chad.travis@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6, and supplemental information included in this notice. The Louisiana National Guard will be awarding a Firm-Fixed Price Contract. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-64 Effective on January 17, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. The solicitation W912NR-14-T-0002 is issued as a Request for Quote. This procurement is UNRESTRICTED. The NAICS code for this acquisition is721110 - Hotels (except Casino Hotels) and Motels. The small business size standard for this NAICS code is $30 million. This solicitation is for a firm fixed price contract and will be awarded to the lowest priced technically acceptable. The Louisiana Army National Guard needs a quote for lodging, meals, meeting space and AV equipment for dates below and all associated charges for this event. All items should be quoted as individual line items (line items breakdown attached). If additional lines are required annotate appropriately. Our intent is to award a single contract for April Yellow Ribbon Event for pre-deployment, separation and post deployment consolidated events. It is the preference of the Louisiana National Guard to utilize one (1) facility that can accommodate all requirements but will review proposals. The meeting spaces requirements are described on attached and will need to be on one (1) or two (2) floors. The dates requested are April 4-6, April 25-27, May 2-4 or May 16-18. Dates are flexible but location is New Orleans, LA. If the hotel cannot accommodate all lodging/meeting spaces then it is the responsibility of the hotel to arrange an over-flow hotel within walking distance (approximately.25 mile) of the base hotel. This will be a firm fixed priced contract. The contract will be awarded to lowest priced technically acceptable. A site visit to the hotel may be required prior to award. Hotel accommodations must include lodging and meeting spaces to accommodate requirements listed below, meals, AV equipment, parking for guests and charter buses, complimentary internet for all rooms, provide 3:00pm checkout for each guest, and must not be located within 1 mile of a casino. If third party vendors or event planners bid on event, they must be available during the entire timeframe to be physically present at the hotel to manage the contract requirements and handle any problems that may occur at no additional expense to the government or hotel. Additionally they must be willing to attend planning meetings as required at no additional expense to the government or hotel. Lodging and meal rates must be at or below the per diem rates. To figure out the per diem rates go to http://www.gsa.gov/portal/category/100120. For quoting this event, be sure to follow the Line Item Structure listed below. I have attached a Quote Submission form which has the line items listed out and the green initiatives requirements. This form must be completed in order to be considered a responsive quote. Please also be sure to submit a sample menu for the meals. The following FAR/DFAR clauses and provisions are applicable to this acquisition: 52.202-1 Definitions JAN 2012 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-7 Anti-Kickback Procedures OCT 2010 52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.216-24 Limitation Of Government Liability APR 1984 52.216-25 Contract Definitization OCT 2010 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. DEC 2012 52.232-1 Payments APR 1984 52.232-33 Payment by Electronic Funds Transfer-System for Award Management JUL 2013 52.233-1 Disputes JUL 2002 52.233-2 Service Of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.243-1 Changes--Fixed Price AUG 1987 52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7006 Wide Area WorkFlow Payment Instructions MAY 2013 To be awarded this contract, the offeror must be registered in the SAM and remain active during period of performance. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be submitted with offer. If you need any additional assistance getting registered, please send me an email and I will send you additional instructions. All questions, quote submission form, sample menus and hotel information in response to this notice must be submitted by email to chad.g.travis.mil@mail.mil. Quotes where all of the rooms are at the same location (hotel) will be evaluated first and will be based on lowest priced technically acceptable. If we do not receive adequate quotes that can accommodate all requirements (lodging and meeting spaces), we will then evaluate quotes where the lodging and meeting spaces are at two locations and evaluate them based on lowest priced technically acceptable. Due to mission requirements, if two locations are quoted they must be within a quarter mile (.25) and not across any major roads or freeways unless there is a pedestrian walkway. A site visit to the hotel may be conducted prior to award to ensure that the hotel meets the requirements and is technically acceptable. The deadline for quotes is December 12th, 2013 by 10:00am CST.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA16/W912NR-14-T-0002/listing.html)
- Place of Performance
- Address: Vendor Location UNK New Orleans LA
- Zip Code: UNK
- Zip Code: UNK
- Record
- SN03244776-W 20131205/131203234425-2130a3dc87dcf0b5cd755eeb99b3a4ff (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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