FBODaily.com | FedBizOpps: FILE | 65 | GE COMBOLAB UPGRADE - Attachment

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 04, 2013 FBO #4332
DOCUMENT

65 -- GE COMBOLAB UPGRADE - Attachment

Notice Date: 10/2/2013
Notice Type: Attachment
NAICS: 334510 — Electromedical and Electrotherapeutic Apparatus Manufacturing
Contracting Office: Department of Veterans Affairs;Western New York Healthcare System;3495 Bailey Ave.;Buffalo NY 14215
ZIP Code: 14215
Solicitation Number: VA52813I0567
Response Due: 9/13/2013
Archive Date: 11/12/2013
Point of Contact: Marc Amorese
E-Mail Address: morese@va.gov<br
Small Business Set-Aside: N/A
Award Number: VA528-13-F-2010
Award Date: 9/26/2013
Description: Attachment 1: Request for Limited Sources Memo Format LIMITED SOURCES JUSTIFICATION ORDER >$3,000 FAR PART 8.405-6 2237 Transaction # or Vista Equipment Transaction #: 528-13-3-8085-0134 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Provide original manufacturer's name for material or contractor's name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.) Manufacturer/Contractor: GE Healthcare Manufacturer/Contractor POC & phone number: Bill Elliott; (301) 874-8631 Mfgr/Contractor Address: 3000 N. Grandview Ave., W-443; Waukesha, WI 53188 1 The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY:Department of Veterans Affairs NCO 02__________________________ Albany VAMC ___________________ 113 Holland Ave. Albany, NY 12208 VISN:02 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: Award of a firm-fixed price delivery order against VA NAC FSS Contract #V797P-2095D for the upgrade of the GE Combolab located in the cardiac cath lab at the Albany VA Medical Center. (3)(a)A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED: See attached table. (b)ESTIMATED DOLLAR VALUE: $171,999 (c)REQUIRED DELIVERY DATE: 11/1/2013 ? (4)IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. (CHECK ALL THAT APPLY AND COMPLETE) 1Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Since 2005, the cath lab at the Albany VA has been using the GE Combolab. The cath lab is now planning electrophysiology (EP) studies in the future and will consequently require an upgrade to a newer version of the Combolab. The GE Combolab system is the only known system that combines both EP and cath lab functions into a single device. Partial solutions are available from other manufacturers such as Philips or Bard. These solutions, however, are not compatible with the current ComboLab system. The Philips invasive cardiology system, for example, does not provide EP recording functions nor is it compatible with the GE ComboLab. EP recording would entail the purchase of an additional, separate, piece of equipment. Conversely, Bard provides an EP solution but lacks cath lab functionality. Again, this would require an additional piece of equipment from an additional vendor. 1A patent, copyright or proprietary data limits competition. The proprietary data is: Data migration is a critical aspect of this requirement. The data collected and reports generated by the existing ComboLab system cannot presently be uploaded to VISTA or the CPRS Patient Record. Consequently, this data exists solely on the GE ComboLab's proprietary databases. This data is critical in QA reporting and future planning by cardiology management. Quality assurance reports are generated and examined to investigate all aspects of the procedure. This data is compared with historical trends as part of the quality improvement process. The Data Management System (DMS) is an integral part of the ComboLab invasive recording system, housing ADT/HL7, VistA, Inventory, ACC (American College of Cardiology) reports, STS, charge capture billing and scheduling. DMS provides the necessary tools to complete administrative and clinical statistics for Quality Assurance (QA) for all procedures performed in the Cath Lab to include diagnostic cardiac caths, Percutaneous Coronary Intervention (PCI), pacemaker implants, automatic implantable cardiodefibrillators (AICD), and Biventricular AICDs as well as an inventory program. As this data is not presently maintained outside of the ComboLab software, data migration is required for this acquisition. This DMS software upgrade cannot successfully be completed without the associated hardware upgrade, hence the need to upgrade the entire ComboLab system. Upgrading to a newer version of the ComboLab will involve software upgrades that will provide for a ComboLab/VISTA interface. Consequently, this upgrade will alleviate the data storage issue as, moving forward, all data will be imported to the Government-maintained IT system. ? (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: The GE Combolab offers dual functionality in the cardiac cath lab, serving as both an invasive cardiology system and as an electrophysiology (EP) recording system. The ComboLab solution is superior to purchasing a separate, distinct piece of equipment for each of the two functions. The alternative of procuring two distinct pieces of equipment would result in significantly higher costs in terms of two procurements, clinical and biomedical engineering training on multiple platforms, stocking parts and supplies for two distinct pieces of equipment, and doubled service and maintenance costs. The costs of such a course of action could far exceed any savings realized from increased competition. Additionally, the ability to preserve historical data lends further value to this procurement strategy. Data that is not presently available outside of the proprietary ComboLab system is important in ongoing QA reviews and departmental planning. Loss of this data would be costly in terms of impaired ability to adequately review previous cath lab cases to make determinations for future courses of action. Lastly, this order is in compliance with the VA NAC in Federal Supply Classifications of Group 65. FSC 65 is a mandatory source of supply that must be utilized if the required items are available (VAAR 808.002(a)(3)). FSS pricing has already been determined to be fair and reasonable. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: Market research was initially conducted on GSA advantage and it appeared that some, but not all aspects of the ComboLab upgrade were available under the terms of GE Healthcare's FSS contract. As the majority of the project was believed to be open market, a sources-sought synopsis was posted to FBO from 9/9/2013 through 9/16/2013 in an attempt to locate qualified vendors that could perform the upgrade. This FBO was responded to by Mr. Bill Elliott, Director of Government Contract Sales for GE Healthcare. Mr. Elliott informed me that all CLINs associated with this project were available under the existing FSS contract and provided a current FSS price list as evidence of his assertion. Mr. Elliott further elaborated that, while there are many authorized small business distributors capable of performing this upgrade on GE's behalf, they would be doing so on an open-market basis. Only GE Healthcare is permitted to perform the work as a FSS order. No other responses to the RFI were received. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: In completing the ComboLab upgrade, the equipment will gain the ability to interface with an additional piece of government-owned equipment: the St. Jude factional flow analyzer (RadiAnalyzer). This interface will permit the ComboLab to organize and import additional data into the VISTA patient record. This data was not previously maintained on a government-owned database. Rather, it was stored in the proprietary St. Jude databases.? (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: After completion of this upgrade, an interface will be present between the ComboLab and VISTA, ensuring that all necessary data will reside on a government-owned IT system in the future. As data preservation will no longer be a future requirement, the market will be monitored for items providing the necessary clinical solutions in an effort to enhance competition in future acquisitions. (9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor's supervisor, fund control point official, chief of service or someone with responsibility and accountability.) Rene BloomerDATE Cath Lab Manager Albany VAMC (10) APPROVALS IN ACCORDANCE WITH FAR 8.405-6(d): a. CONTRACTING OFFICER'S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Marc AmoreseDATE Contract Specialist - NCO 02 c. NCM/PCM/DESIGNEE: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Cherie Widger-KresgeDATE NCM NCO 02 Item DescriptionItem NumberCostQty.Ext. Cost. Training Tuition for one student to attend 3 day class for Mac-Lab, CarioLab or DMS at the GE Healthcare Institute in Waukesha, WIW0004CD2880.0025760.00 Three full days' of on-site applications training for Mac-Lab, CardioLab, ComboLab, DMS conducted by a GE applications specialist.W0003CD1000.0022000.00 MacLab CardioLab v6.8 classR0169RY6172.5116172.51 Invasive Project Management Service provides GEHC professional project management services targeting successful implementation of GEHC Invasive Cardiology SystemsW0009CD2500.0025000.00 CVIS Express V4.2 Centricity Administration Server HardwareP1004MC8370.0018370.00 Administration Server SoftwareP1004NC4932.2414932.24 CVIS 1 Administrative User LicenseP1004NJ6027.0016027.00 VISTA Interface LicenseP1006BN10301.25110301.25 VISTA Interface Integration ServicesP1006BP2016.0012016.00 CVIS Custom Data MigrationP1004S3150.0013150.00 On-Site Application TrainingW0017CD6300.0016300.00 Upgrades to IT XT and XTI 69 ComboLab v6.5x (HP8000/8200/8400) Upgrade to 6.9 XTP1009GM54120.00154120.00 Integrated Electronics Box ComboLab (110v IEB)P1008CK5000.0015000.00 ComboLab English Language KeyboardP1005DF820.001820.00 20" LCD Flat Panel Monitor w/ boom mountP1009EN1558.0011558.00 20" LCD Flat Panel MonitorP1009EO2952.0025904.00 MacLab RAU floor mountP1009JL246.001246.00 MacLab RAU Table Rail MountP1009JM246.001246.00 Color Laser PrinterP1009EQ1230.0011230.00 End Tidal CO2 SoftwareP1007OD4920.0014920.00 DMS/ML ACC 4 FormsP1007PT0.0010.00 External Blu-Ray Drive for Importing of StudiesP1008PT3500.0013500.00 Capnoflex CO2 ModuleP1008PW6806.00213612.00 English TRAM Module w/ 12 SL, Masimo SET SPO2, Dinamap NIBP, up to 4 invasive Blood Pressures, Temp, Cardiac Output, Defib. Sync.P1008HO6825.00213650.00 TRAM 451M AHA Cable Kit (TRAM and TRAM RAC Purchase Separately)P1008HA1064.0011064.00 TRAM RAC 4 W PS USA CanP1008HN2100.0012100.00 Pre-Install Cable Kit includes power, video, optical, and acquisition cable assemblies2024908-0010.0010.00 Installation0.00 After-hours ComboLab Installation2016376-0034000.0014000.00 Grand Total $ 171,999.00
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAWNYHCS528/VAWNYHCS528/VA52813I0567/listing.html)
Document(s): Attachment; File Name: VA528-13-I-0567 VA528-13-I-0567.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1033661&FileName=VA528-13-I-0567-002.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1033661&FileName=VA528-13-I-0567-002.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN03210680-W 20131004/131002235300-b44c2574869bbbdea3e2c3d03232abb1 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

65 -- GE COMBOLAB UPGRADE - Attachment