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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 17, 2013 FBO #4284
DOCUMENT

C -- Women's Health AE - Attachment

Notice Date: 8/15/2013
Notice Type: Attachment
NAICS: 541310 — Architectural Services
Contracting Office: Department of Veterans Affairs;Network Contracting Office (10N3\NCO);James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
ZIP Code: 10468-3904
Solicitation Number: VA24313I1684
Response Due: 8/23/2013
Archive Date: 11/21/2013
Point of Contact: Yasmin Estrella
Small Business Set-Aside: Veteran-Owned Small Business
Description: THIS IS NOT A REQUEST FOR PROPOSALS. THE GOVERNMENT WILL NOT PAY FOR NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT USING THE SHORT SELECTION PROCESS AS A RESULT OF THIS ANNOUNCEMENT. The Department of Veterans Affairs, VA Medical Center at East Orange, NJ is seeking a qualified Architect/Engineering (A/E) services complete drawings, cost estimate, technical reports, specifications and construction period services for Project # 561-13-109 Women Health at the VA New Jersey Healthcare System - East Orange Campus. This procurement is restricted to Veteran Owned Small Business (VOSB) firms. This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541310 and small business size standard of $7 Million. Magnitude of Construction is between $250,000 and $500,000. This is a 100% Veteran-Owned Small Business Set Aside. The anticipated award date of the proposed A-E Contract will be on or before September 30, 2013. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Veteran-Owned Small Business (VOSB) set aside, you are verifying your company meets the status requirements of a VOSB concern as established by 38 CFR Part 74. NOTE - Offerors are referred to VAAR Clause 852.219-11(c)(1): "Services (except construction) at least 50 percent of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns". In order to assure compliance with this clause, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc). In accordance with FAR part 36.603 we will also consider firms whom SF 330's are in our data files. LOCATION VA New Jersey Healthcare System, 385 Tremont Avenue, East Orange, New Jersey 07018. SCOPE OF SERVICE REQUIRED I. Scope of Work: 1.The A/E contract shall be for a complete construction package which includes preliminary drawings, contract drawings, contract specifications, and a detailed cost construction to correct Female bathrooms deficiencies at both NJ campuses for approximately 30 units. a.The A/E shall survey and evaluate the existing condition in the inpatient/outpatient female bathrooms and prepare design options for the VA. Upon approval, the A/E shall design a full functional set of drawings and specifications to correct deficiencies found in survey. II. Specific Requirements: 2.The A/E shall examine the existing conditions and make recommendations of proposed changes to the VA. Upon approval, the A/E shall design all necessary alterations to provide for the installation of all associated equipment, in compliance with all applicable current codes. All contract drawings shall be prepared on reproducible vellum and CD (Compatible with Autocad Release 2006 or greater) and delivered to the VA Medical Center, East Orange, New Jersey upon completion of contract work. 3.The A/E will provide the Chief of Facility Management Service, complete specifications and working drawings as further described in the contract. 4.The A/E will develop and prepare the construction document package with bid alternatives. REVIEW REQUIREMENTS The following are minimum requirements for review purposes only. This does not relieve the Engineering Firm of responsibility to produce a complete set of construction documents and estimates in accordance with industry standard practice and VA criteria. A.The Engineering Firm shall prepare and coordinate all engineering and site drawings, calculations, specifications and cost estimates. The degree of completion and the stages of submission shall be as specified. B.For each submission, the Engineering Firm shall incorporate the corrections, adjustments, and changes made by the VA at the previous review. The Engineering Firm shall date all reports, studies, and other submission material. C.Provide computations and sizing calculations for mechanical, plumbing, and electrical designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretations of input/output and description of program procedures. D.The Engineering Firm shall submit a construction cost estimate with the drawings at each project submission. This estimate shall show the cost of construction which would be expected to be reflected by the construction contractors' bids, if the bids were submitted on the same day as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted. For detailed elements, "lump sum" or "allowance" figures will not be accepted. PRELIMINARIES A.Preliminary drawings for construction projects are a means of identifying alternative approaches to correcting physical and functional deficiencies. The development of these drawings is an interactive process between VA staff and the Engineering Firm in order to produce a narrative and graphical description of possible program alternatives. As appropriate, the VA will make available prior to contract negotiations a tentative priority list of functional areas which may be included in the project, and a statement task. B.Preliminary Meeting: Prior to beginning any design work, a preliminary meeting will be conducted between the Engineering Firm and VA staff. At this stage, the scope of work will be finalized and agreed to by all VA services involved in this project. At this point the Engineering Firm will have surveyed the existing facility to verify all existing conditions and become familiar with all deficiencies that need to be corrected. The Engineering Firm will write a summary of the meeting and submit it to the Contracting Officer for distribution and approval by the appropriate staff. C. The Engineering Firm in collaboration with VA staff, will illustrate in sketch form various possible program alternatives and refine them based on continuing interaction with the VA project team. The Engineering Firm will then complete and present alternative architectural solutions which are functionally and architecturally viable for consideration. The VA will select the final concept and subsequently identify the approved scope to be developed in the second preliminary (100%) review stage. D. The VA considers originality and imaginative design an essential part of the Engineering Firm's responsibility. The total environmental approach is a necessity to all planning. Site, structures, vehicular and pedestrian circulation, open and screened areas and their relationships to each other should be combined to produce a plan that is functional and aesthetically pleasing. E. Complete conceptual alternatives must be displayed on the preliminary drawings. The work may include the division of an alternative into distinct parts, each of which has an identified priority. The preliminary drawings must, therefore, be developed so that irrespective of which parts (in priority order) are selected for further development in the Working Drawing phase, the solution shall provide a well-designed facility with respect to functional operation, construction phasing, minimized disruption of existing hospital operation, and compatibility with structure and utilities between (1) existing facilities; (2) those for imminent construction; and, (3) those with low priority for future construction. F. A narrative to accompany the drawings shall identify construction phasing which will be necessary to permit continuous operation of critical hospital operations. In addition, areas of new construction and renovation shall be shown. A detailed listing of submission requirements for phasing is included in a later paragraph. G. Subsequent to each VA review of the Engineering Firm's work, The Engineering Firm shall incorporate VA recommendations into the Preliminary Drawings. H. Review Meetings: Review meetings will be conducted at the end of each design phase. Two (2) weeks prior to each scheduled review meeting (set forth in SP-13 of the contract); submit six (6) copies of all narratives, drawings, calculations and cost estimates to be reviewed by VA staff. The cost estimates will reflect the level of completeness at each review stage. In addition, the Engineering Firm shall take minutes of the review meeting and submit two copies to the Contracting Officer for distribution to VA staff.100% CONSTRUCTION PERIOD SERVICE 1.Assist in the development of shop drawings, and review submittals for acceptance. 2.Answer questions from prospective bidders about the project design. 3.Draft record (as Built) drawings where necessary. 4.Conduct periodic inspection services. These "site visits" also include a pre-construction conference and a final inspection visit. The Engineering Firm will submit a survey report summarizing the conditions found at the construction site as a result of the site visit. 5.Provide estimates and aid in the development of supplemental agreements amendments to the contract (if necessary). 6.Perform Tasks 6 through 9 according to the "Special Instructions - Asbestos Abatement" document (attached). ASBESTOS TASKS 1 9 TASK 1: Inspect project areas suspected of containing asbestos. CIH shall submit a preliminary description of asbestos assessment and abatement problems and solutions. This preliminary report shall include the following: a. Summary results of review of building records. b. Summary results of interview of station personnel. c. Determination of whether any materials used in the building construction are known to contain asbestos. Some trade name materials are known to contain asbestos and should be identified. d. Results of visual inspection of the building to determine location and condition of asbestos materials. e. Presentation of sampling strategy that will yield statistically viable conclusion on the extent of asbestos present. TASK 2: Sample suspect materials and select a qualified laboratory to perform analysis. Provide the name and location of a qualified laboratory for sample analysis which the CIH intends to utilize. TASK 3: Review sample analysis and determine the most appropriate approach to take during construction. At this time the CIH should have collected appropriate samples, selected a qualified laboratory for sample analysis, evaluated sample analysis results to determine adequacy for an assessment report, and ensured that the sample analysis results and number of samples taken are adequate to provide the CIH with confidence that the maximum detection of asbestos has been achieved. TASK 4: Submit laboratory analysis and recommended actions. Submit an exposure assessment report on the impacted areas of the project. Include the following information: a. Describe the impacted areas by sketches, room names or other means. Show or describe the location of each sample taken, its composition, and identification number. b. Classify each impacted space as "Major Abatement", "Minor Abatement", or "No Abatement" areas. A "Major Abatement" area requires full protective measures sealing off, change room, shower room, etc; and removal of all asbestos within the limits of the area. A "Minor Abatement" area can be decontaminated with one or more applications of the "Glove and Bag" approach. A "No Abatement" area requires no abatement work. c. For each "Major Abatement" area, identify area location within building and provide quantity and cost estimates of all asbestos within the limits of the area. Quantities are to be in linear feet of pipe and square feet of ceilings and walls. The cost is to be derived from the quantities multiplied by a unit price. d. For each "Minor Abatement" area, provide the description, size, location of each pipe element to be decontaminated, and a cost estimate. e. Provide a summary of the square feet of floor space for all major and minor abatement areas, the total linear and square feet of asbestos to be abated, the total cost of abatement and a preliminary schedule of completion. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a bid item in the project estimate. Work will be done in phases. Consult with the VA on this so that phasing is reflected in cost. f. Provide an assessment on the impact of abatement on building sub systems such as ceilings, lights, walls, carpets, pipes and equipment. Provide room by room description and estimated quantities of impact items to be replaced (number of lighting fixtures, square feet of ceiling, etc.), and a summary of these quantities. Provide a cost estimate for all impacted items. g. Provide a signed cover statement. This statement shall be in accordance with the "Sample Cover Statement" provided by the VA as a part of the A/E package. h. Evaluate the removal cost versus the deferral of some asbestos removal. The VA will furnish a CIH with a list of areas asbestos would be abandoned in place. This CIH will then review and make recommendations, and incorporate a final decision into the design. TASK 5: Design and specify the appropriate techniques and approaches for the execution of the recommended actions in TASK 4, and submit specifications and drawings. Verify if the State Specification will have to be adhered to. Prepare drawings and specifications for the asbestos abatement work reflecting the assessment report and paragraph 4(h). The drawings shall be separately identified from the rest of the drawings, could be 1/16" scale plans (if convenient), and shall provide as a minimum the following information: a. For each "Major Decontamination" area show the limits of sealing off, the location and quantities of asbestos material, the arrangements for auxiliary rooms (such as change room, shower room, etc.), the engineering of the negative air systems, the path of asbestos transportation to the loading platform, the location and connection to required utilities. b. For each "Minor Decontamination" area, show on plans the exact location type and length of pipe element to be abated by the "Glove and Bag" approach, and any other abatement features. c. Provide a major and minor summary of the square feet of floor space for all abatement areas, the total linear and square feet of asbestos to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate. d. Provide details, sections, notes, and other information that is necessary for complete bid documents. e. Prepare project specifications by editing and modifying VA master specifications on asbestos abatements. f. Provide information and data for the restoration of the impacted building sub systems as an integral part of the overall project design. Provide information and data for replacing the removed asbestos insulation with acceptable non asbestos insulation. Replacing old contaminated light fixtures and replace partially torn down plaster ceilings. g. Incorporate comment from the Department of Veterans Affairs, Region 1, Industrial Hygienist. This review is to ensure that VA regulations and policies are adhered to. h. Provide VA Engineering with an itemized estimate for Tasks 6 9 received as part of Task 2. TASK 6: Assist VA in evaluating qualifications of contractor and personnel by establishing minimum qualification requirements for specialization experience, key personnel, standard operating procedures, etc. TASK 7: Continuously monitor performance of contractor during abatement work to ensure adherence to abatement design. Monitor air quality in and around work space, worker exposure, operating procedures, respiratory protection systems, the abatement process, and the packing, transportation, and disposal of asbestos. Secure the services of a qualified analytical laboratory, to turn over sample results within 24 hours. TASK 8: At the end of abatement and after final cleaning, inspect the work space and perform the required testing to establish the decontamination level specified. TASK 9: Provide a certificate to the Resident Engineer certifying that the abatement process was performed in accordance with the best practice, the maximum feasible protection of people and the environment has been achieved during the abatement process, and the impacted space has achieved the VA required decontamination levels. VII. Document Reviews: The A/E shall furnish and provide three (3) sets of Drawings and Specifications and detailed cost estimate at 30%, 60% and 100% completion stage review for Contract Documents. Provide six (6) sets of completed Contract Drawings and Specifications for bidding purposes and three (3) copies of 100% detailed cost estimate. Provide cost estimate at 30%, 60% and 100% submissions. VIII. As-Built Drawings: Contract originals shall be prepared on standard VA drawing sheets of mylar using Autocad version 14 and version 2011. The A/E shall provide one (1) set of mylar drawings to the VA for record plans at the completion of design. The A/E shall incorporate all of the construction changes to the As-Built drawings at the completion and the A/E shall turn over the changes in the As-Built drawings to the VA. ESTIMATED START AND COMPLETION DATES The Department of Veterans Affairs requires design and contract support services. The estimated start and end dates for the design and start and end dates for the construction are as follows: 1. The A/E shall perform the work required by this contract within the limits of the following schedule. He/She shall provide professional architects and engineers as directed by the Contracting Officer who are familiar with the work to attend the Design Reviews on the following dates: Design: Upon Award: Start Preliminary Survey no later than � � � � � � � � � � � �...1 day after NTP Conceptual Drawings � � � � � � � � � � � � � � � � � � � � � �.30 days V.A. Review of Conceptual Drawings no later than � � � � � � � � � � �.7 days Deliver 30% Submission no later than � � � � � � � � � � � �. � �.. �.30 days V.A. Review of 30% Submission no later than � � � � � � � � � � � � �.7 days Deliver 60% Submission no later than � � � � � � � � � � �. � � � �...30 days V.A. Review of 60% Submission no later than � � � � � � � � � � � � �.7 days Deliver 100% Submission no later than � � � � � � � � � � � � � �.. �30 days V.A. Review 100% Submission no later than � � � � � � � � � � � � �...7 days Deliver 100% Submission to the Contracting Officer no later than � � � � �..12 days 2. The Contracting Officer may schedule an additional Design Review(s) should he/she determine that such review(s) is required for satisfactory completion of the Contract Drawings and Specifications. The A/E will be reimbursed for the additional trip(s) in accordance with Clause SP-9 unless additional Design review(s) was requested by actions for which he/she is responsible. COST RANGE Estimated Construction Cost Range: $250,000 to $500,000 TYPE OF CONTRACT CONTEMPLATED The Department of Veterans Affairs is contemplating awarding a firm fixed price contract. COMPLETION TIME FOR DESIGN 160 Calendar Days after Notice to Proceed. SELECTION CRITERIA The Department of Veterans Affairs shall evaluate each potential contractor in terms of its (1) Professional qualifications necessary for satisfactory performance of required services; (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (3) Capacity to accomplish the work in the required time; (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and (6) Acceptability under other appropriate evaluation criteria. LIMITATIONS VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Veteran-owned small business concern"- (1) Means a small business concern- (i) Not less than 51 percent of which is owned by one or more veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; (ii) The management and daily business operations of which are controlled by one or more veterans; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Veteran" is defined in 38 U.S.C. 101(2). (b) General. (1) Offers are solicited only from veteran-owned small business concerns. All service-disabled veteran-owned small businesses are also determined to be veteran owned small businesses if they meet the criteria identified in paragraph (a)(1) of this section. Offers received from concerns that are not veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a veteran-owned small business concern. (c) Agreement. A veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for- (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible veteran-owned small business concerns. (d) A joint venture may be considered a veteran-owned small business concern if: (1) At least one member of the joint venture is a veteran-owned small business concern, and makes the following representations: That it is a veteran-owned small business concern, and that it is a small business concern under the NAICS code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation; and (4) The joint venture meets the requirements of 13 CFR 125.15(b), except that the principal company may be a veteran-owned small business concern or a service-disabled veteran-owned small business concern. (e) Any veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. SUBMISSION REQUIREMENTS Qualified Veteran Owned Small Business firms are required to submit two (2) hard copies of the SF 330 (which can be downloaded from www.gsa.gov/forms ) and one (1) Compact Disc (CD) which contains digital copies of the SF 330. All packages shall be submitted no later than 3:00 PM, EST on Friday, August 23, 2013. All submittals must be sent to the attention of Yasmin Estrella (10N3NCO), VA NJ Healthcare System, 385 Tremont Avenue, Room 126A, East Orange, NJ 07018-1023. The submission must include an insert detailing the following information: 1. Dun & Bradstreet Number; 2. Tax ID Number; 3. The e-mail address and phone number of the Primary Point of Contact and; 4. A copy of the firms CVE verification as a Veteran Owned Small Business. The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only (Yasmin.estrella@va.gov), telephone inquires will not be honored. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24313I1684/listing.html)
Document(s): Attachment; File Name: VA243-13-I-1684 VA243-13-I-1684.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=951256&FileName=VA243-13-I-1684-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=951256&FileName=VA243-13-I-1684-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: VA New Jersey Healthcare System;385 Tremont Avenue;East Orange, NJ; Zip Code: 07018
Record: SN03149786-W 20130817/130815235048-0eb689bd226781e5b564b0f9fe9dcbab (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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C -- Women's Health AE - Attachment