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Notice Date
Notice Type
561720 — Janitorial Services
Contracting Office
Contracting Officer;Department of Veterans Affairs Syracuse;Network Contracting Office;800 Irving Ave;Syracuse NY 13210
ZIP Code
Solicitation Number
Response Due
Archive Date
Point of Contact
Charlene Booth
E-Mail Address
Contracting Specialist
Small Business Set-Aside
The Department of Veterans Affairs Western New York Healthcare System is issuing a presolicitation notice to acquire janitorial services at the Buffalo VA Medical Center (VAMC) located at 3495 Bailey Avenue, Buffalo New York 14215. THIS IS NOT A SOLICITATION. This requirement is being set-aside as a Service Disabled Veteran Owned Small business (SDVOSB). SDVOSB Contractors must be currently registered and verified with VetBiz at http://www.vip.vetbiz.gov and must be registered on https://www.sam.gov/portal/public/SAM/ and complete online Reps and Certs at http://orca.bpn.gov. The North American Industry Classification System (NAICS) code and size standard is 561720 and $16.5M, respectively. Services require once a week cleaning of the entrance way windows at the Buffalo VAMC. Day of the week is to be determined by the contractor. The contractor shall provide all supervision, labor, equipment, and supplies necessary for the once a week cleaning of the following entrance way windows at the VA Western New York Healthcare System, Buffalo site: 1.) Main entrance on Bailey Avenue (once a week). 2.) Outpatient entrance in E Wing (once a week). 3.) Entrance to canteen dining areas and retail store in basement (once a week). 4.) Glass atrium over patient smoking area on the north end of C Wing (cleaned quarterly). On the day of cleaning, all work performed shall be done during the hours of 7:00 A.M. - 2:00 P.M., Federal holidays are excluded days. 1. The windows and storm windows shall be washed thoroughly inside and outside in accordance with good commercial practice. Windows are to be left translucent and free from dirt, streaks, tar, gum, paint, waterproofing compounds, soil, weathering, and other substances. 2. All screens are to be cleaned by brush, sponge wiped, and left free from dirt, tar, gum, paint, waterproofing compounds and other substances. 3. All inside and outside sills on all windows, including areas between screens and windows are to be cleaned and left free from dirt, tar, gum, waterproofing compounds and other substances. 4. Any stains and/or screen discolorations, caused by this window cleaning service shall be thoroughly removed from panes, screens, floors, sills, furniture and other Government property by the Contractor at no additional cost to the Government. 5. Any glass broken by Contractor personnel during the performance shall be replaced to the satisfaction of the Environmental Manager or his designee, within 24 hours; at no additional cost to the Government. 1. On the day of cleaning, the Contractor, his/her employees will report to the Environmental Management Service office, prior to beginning work and again on completion of the workday. They will be required to complete a sign-in/sign-out log, listing the areas of planned work and actual work accomplished. The VA reserves the right to propose alternate scheduling so as to least interfere with the normal operation of Medical Center. 2. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, note in writing, the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish a written estimate of the cost to make necessary repairs. REQUIRED SERVICESTANDARD Repaired damageAll damage caused by Contractor's personnel repaired to previously existing condition. Daily report of area to be servicedProject manager to submit the areas/rooms to be serviced each workday. Adherence to policies, procedures, mandatory directives, safety and fire regulationsContractor to follow policies, procedures, mandatory directives and safety and fire regulations. Submission of required reportsReports submitted and on time Key ControlAll window keys shall be controlled. Contractor's personnel All employees to wear approved uniform that is clean, odor free, and in good repair. Approved materials, equipmentEquipment, tools and materials to be approved prior to their use and be properly marked. Contractor may not use Government tools and/or equipment. Space, premises and utilities are conserved and protectedContractor to maintain the space assigned and use only that space to operate under conditions that preclude the waste of utilities. Normal facility functionsWork of the Contractor to be coordinated to prevent conflicts with the treatment of patients and the functioning of the facility. No medical apparatus is to be moved without approval. Safe equipment useProper use of belts, ropes, hoists, hard-hats, goggles, masks, protective clothing, rigging, etc. Initial training and orientation of employeesDocumented training and initial orientation completed prior to employee performing work. Project ManagerAssigned competent person to manage all aspects of work and given appropriate authority. Correction of noted cleaning deficienciesRe-clean where deficiencies have been identified. Re-cleaning to take place within 2 workdays of identification. The Contractor's employees shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the vendor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC shall not invalidate or make reimbursement of parking violations of the vendor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers including tool kits shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Facility Contractor Badge: Contractor shall sign out badge from EMS office, Building 1, Room 63, at beginning of service and sign back in badge at end of service call. Badges shall NOT leave the facility. Facility Contractor Parking Badge: Contractor shall be assigned a parking spot and badge for service calls at the Buffalo site. This contractor parking badge will remain in the contractor vehicle that will be used for service calls until the contactor is no longer providing this service. At that time the contactor will return the parking badge. Contractor shall provide the following information on the first day of service: Make/Model of vehicle, license plate and service person's name. Normal hours of coverage are from 7:00 AM to 2:00 PM, excluding national holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by the COR. Federal Holidays observed by the VAMC are: New Year's DayLabor Day Martin Luther King DayColumbus Day President's DayVeterans Day Memorial DayThanksgiving Day Independence DayChristmas Day Any other day that the President of the United States declares to be a Federal holiday. THIS IS NOT A SOLICITATION. No telephone requests will be accepted. Bid Opening will be posted on the Federal Business Opportunities (FedBizOpps) website: http://www.fedbizopps.gov) on or about June 30, 2013.
Web Link
FBO.gov Permalink
File Name: VA528-13-Q-0329 VA528-13-Q-0329.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=792024&FileName=VA528-13-Q-0329-000.docx)
Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=792024&FileName=VA528-13-Q-0329-000.docx

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance
Address: 3495 Bailey Avenue;Buffalo, NY
Zip Code: 14215-1129
SN03080958-W 20130607/130606001832-4e86d9a31c6cfbe7aeda9466d3db9945 (fbodaily.com)
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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