AWARD
X -- Annual State Family Programs Conference and Region 8 Training Conference
- Notice Date
- 5/4/2012
- Notice Type
- Award Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-12-T-0010
- Response Due
- 4/17/2012
- Archive Date
- 6/16/2012
- Point of Contact
- Michael Furtney, 720-847-8680
- E-Mail Address
-
USPFO for Colorado
(michael.furtney@us.army.mil)
- Small Business Set-Aside
- N/A
- Award Number
- W912LC-12-P-0045
- Award Date
- 5/1/2012
- Awardee
- AGAINST GRAIN LLC (020342907) <br> 4750 MALCOM CT<br> COLORADO SPRINGS, CO 80920-7134
- Award Amount
- $20,060.00
- Line Number
- 0001-0005
- Description
- Annual State Family Program Conference and Region 8 Training Conference Michael Furtney Procurement Technician USPFO, Colorado (720) 847-8680 michael.furtney@us.army.mil This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-56. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation W912LC-12-T-0010 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for event space, lodging, meals, and audio-visual rental for the State Family Program Conference and Region 8 Training Conference. This solicitation is set aside for small businesses. NAICS Code 721110, $30.0 Million Solicitation Closes: Tuesday, 17 April 2012 at 6:00am MDT All quotes must be received electronically by email to michael.furtney@us.army.mil by the closing date and time. All questions must be emailed to the email address listed above. Award Information: All responsible quotes received by the closing date and time will be considered for award. To be eligible for award for this solicitation, the offeror must be registered in the Central Contractor Registry at (www.ccr.gov) at time of contract award. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be more advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers. Technical capability, Price, Past Performance, socioeconomic status, and item characteristics and company initiatives supporting environmental protection programs. All evaluation factors other than price, when combined, are approximately equal to price. Open Market pricing is required. Requirements Scope of Work, 29 June - 3 July 2012 for the following: Annual State Family Program Conference and Region 8 Training Conference General requirements; 1.This property must be a full service 3-5 star resort environment within a short 15 minute or less bus ride or short walk to downtown Denver 16th street mall area to allow maximum participation for youth activities which may include the Denver Zoo, Denver museum of Nature and Science, bowling alley, children's theater, and Denver Ballet, Colorado State Capitol building. In coordination with the state youth staff, childcare and youth activities must be supported by hotel and available in close proximity of the resort. 2.All sleeping rooms and conference space preferably to be in one building. 3.Conference/meeting space for approximately 340 adults, banquet style in rounds of 6. Cost of space must include morning and afternoon breaks: AM to include complimentary light breakfast snacks, coffee, tea, and fruit, PM to include complimentary lemonade, iced tea and cookies. Meeting room to include 2 material tables in front of room, and 6 material tables in back of room. Due to AV requirements this needs to be a dedicated room all weekend 4.1 meeting rooms (non-hotel) with at least one subdivide for 100 youth for activities (Saturday and Sunday). Trash cans and water station are required. 5.6-8 suites to separate children into three age groups (infant, toddler and preschool) -Suites should have refrigeration and small stove or microwave 6.7 meeting rooms for 40 adults each set class room style (Saturday and Sunday) 7.1 meeting room to be used for toddler and preschool children throughout the weekend in addition to the suite assigned for that both age groups -Room set-up -4X8 tables and chairs to seat 15-20 children for arts and craft activity -Waste baskets and water stations need to be provided -Same room must provide open space for gross motor skills activities 8.1 meeting room for 75 adults (army) Monday and Tuesday set in half rounds 9.6 break out rounds set in half rounds for 20 adults Monday and Tuesday 10.1 rooms for storage and staff meetings (Thursday Noon-Sun PM). Must accommodate 30 staff members 11.Late checkout extended to 2 pm on Sunday 12.Looking for location with entertainment, nearby attractions, and dining opportunities available within walking distance for participants. Daily requirements; Thursday, 28 June 2012 1.Hotel accommodations, approximately 20 rooms individually billed at or below the government per-diem rate to include complimentary parking (Thursday through Sunday). Double occupancy rooms with flexibility to change to single occupancy room as needed. Vendor may only charge for rooms used. (Quote price, but will not appear on contract) 2.1 rooms for storage and staff meetings (Thursday Noon-Sun PM). Must accommodate 30 staff members Friday, 29 June 2012 3.Hotel accommodations, approximately 340 rooms individually billed at or below the government per-diem rate to include complimentary parking (Friday and Saturday night). Double occupancy rooms with flexibility to change to single occupancy room as needed. Vendor may only charge for rooms used. (Quote price, but will not appear on contract) 4.Registration area in lobby with four rectangular tables and signs to accommodate group check-in from 4:00 to 8:00 PM. 5.Conference/meeting space available at 3:00 PM for set-up. 6.Icebreaker reception Friday night from 1800-2100 with pizza provided for 300. Cash bar available at no charge to the government. Saturday, 30 June 2012 7.Hotel accommodations, approximately 340 rooms individually billed at or below the government per-diem rate to include complimentary parking (Friday and Saturday night). Double occupancy rooms with flexibility to change to single occupancy room as needed. Vendor may only charge for rooms used. 8.Breakfast buffet in common area for approximately 440 people, full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereal, coffee, tea and juice at or below the government per-diem rate. Contract will be written for 200 meals. 9.Main meeting room for approximately 340 adults with complimentary self service coffee and cold beverages to be included in room rental fee set as rounds of 6 with linens. Morning break (time TBD) will include complimentary snack such as muffins, pastries, and assorted fruit. Afternoon break (time TBD) will include complimentary snack such as cookies and brownies. AV will be provided by National Guard. 10.7 meeting rooms for 40 adults each set class room style AV support required, 1 LCD projector with white screen, sound system with patches to laptop and 2 wireless microphones. (Charge to Air Guard) 11.1 meeting room to be used for toddler and preschool children throughout the weekend in addition to the suite assigned for that both age groups -Room set-up -4X8 tables and chairs to seat 15-20 children for arts and craft activity -Waste baskets and water stations need to be provided -Same room must provide open space for gross motor skills activities 12.1 meeting rooms with at least one subdivide (non-hotel) for 100 youth for activities. Trash cans and water station are required. 13.6-8 suites to separate children into three age groups (infant, toddler and preschool) -Suites should have refrigeration and small stove or microwave 14. Snacks- Complimentary on the go snacks (ex. boxed juice and fruit bars, pretzels, apples, bananas, etc (no nuts) for morning and single serve snacks, such as potato chips for afternoon) 15.Lunch- 130 box lunches (drink, sandwich, fruit, chips, dessert (optional)) 16.Main meeting rooms to be set up for lunch buffet in common area from 12:00 to 1:00PM, rounds seating 6 with linens. Lunch buffet (including a salad, main course with bread and desert) to be provided for approximately 340 at or below the government per-diem meal rate. Sunday, 1 July 12 1.Hotel accommodations, approximately 75 rooms individually billed at or below the government per-diem rate to include complimentary parking. Double occupancy rooms with flexibility to change to single occupancy room as needed. Vendor may only charge for rooms used. 2.Breakfast buffet in common area for approximately 440 people, full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereal, coffee, tea and juice at or below the government per-diem rate to include all gratuity and service fees. 3.Main meeting room for approximately 340 adults with complimentary self service coffee and cold beverages to be included in room rental fee set as rounds of 6 with linens. Morning break (time TBD) will include complimentary snack such as muffins, pastries, and assorted fruit to be included in room rental fee. Afternoon break (time TBD) will include complimentary snack such as cookies and brownies to be included in room rental fee. AV will be provided by National Guard. 4.7 meeting rooms for 40 adults each set class room style AV support required, 1 LCD projector with white screen, sound system with patches to laptop and 2 wireless microphones (Charge to Air Guard) 5.1 meeting room to be used for toddler and preschool children throughout the weekend in addition to the suite assigned for that both age groups -Room set-up -4X8 tables and chairs to seat 15-20 children for arts and craft activity -Waste baskets and water stations need to be provided -Same room must provide open space for gross motor skills activities 6.1 meeting rooms with at least one subdivide (non-hotel) for 100 youth for activities. Trash cans and water station are required. 7.6-8 suites to separate children into three age groups (infant, toddler and preschool) -Suites should have refrigeration and small stove or microwave 8.Snacks- Complimentary on the go snacks (ex. boxed juice and fruit bars, pretzels, apples, bananas, etc (no nuts) for morning and single serve snacks, such as potato chips for afternoon) 9.Lunch- Pizza buffet lunch with salad for 130 children and youth 10.Main meeting rooms to be set up for lunch buffet in common area from 12:00 to 1:00PM, rounds seating 6 with linens. Lunch buffet (including a salad, main course with bread and desert) to be provided for approximately 340 at or below the government per-diem meal rate to include gratuity and service fees. 11.Room check out to be extended to 2:00 pm. Monday, 2 July 12 1.Hotel accommodations, approximately 75 rooms individually billed at or below the government per-diem rate to include complimentary parking. Double occupancy rooms with flexibility to change to single occupancy room as needed. Vendor may only charge for rooms used. 2.Conference/meeting space for approximately 75 adults, banquet style in rounds of 6. Cost of space must include morning and afternoon breaks: AM to include complimentary light breakfast snacks, coffee, tea, and fruit, PM to include lemonade, iced tea and cookies. 3.6 break out rooms set in half rounds for 20 adults Monday and Tuesday Final count for lodging and meals will be provided by or on 10 June 2012. Online registration system or other system/method for monitoring the room reservations is required for conference planners to utilize. If third party vendors or event planners bid on event they must be present on location for entire event at no additional expense to the government or hotel. Additionally they must be willing to attend planning meetings as required at no additional expense to the government or hotel. Submit structured quote broken down into the following categories. Quote must include item description (with details of what is included in the price), quantity, unit of measure, unit price, item total. All items must be added together to determine total price/cost of quote. (service charges, parking fees, refreshment/snack charges, video games, hospitality suite, laptops, website, tables, copier, CD/DVD Burners, indemnification clauses, cancellation fees or minimum quantity charges are not authorized). 1.Lodging for Thursday (20 Individually billed, Not billable to contract, Required for Evaluation) 2.Lodging for Friday (340 rooms) 3.Lodging for Saturday (340 rooms) 4.Lodging for Sunday (75 Individually billed, Not billable to contract, Required for Evaluation) 5.Lodging for Monday (75 Individually billed, Not billable to contract, Required for Evaluation) 6.Breakfast 2 Days SAT/SUN 7.Lunch Buffet 2 Days SAT/ SUN 8.Lunch-Youth 2 Days SAT/SUN 9.Reception Dinner (Pizza) FRI 10.Conf/Banquet Room SAT/SUN 11.Meeting Room (one subdivide) for 100 Youth for activities SAT/SUN 12.6-8 Suites for Childcare SAT/SUN 13.Meeting room craft activity SAT/SUN 14.Meeting Rooms MON/TUE 15.Six Breakout Rooms MON/TUE 16.AV technical equipment and support Vendor must have a Green Initiatives program in place and include this information with their proposal. Third-party vendors must demonstrate Green Initiatives within your own company as well as the location submitted. Vendor must include use of reusable tableware/utensils/napkins whenever practical. Any disposable tableware used should include a minimum 72% bio-based content. This will be part of our evaluation criteria. The following FAR clauses are applicable to this acquisition: Clause at 52.202-1, Definitions Clause at 52.204-7, Central Contractor Registration Clause at 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards Clause at 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. Provision at 52.212-1, Instructions to Offerors - Commercial Items. Provision at 52.212-2, Evaluation -- Commercial Items. Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.203-6, Restrictions on Subcontractor Sales to the Government; 52.219-6, Notice of Total Small Business Set Aside; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-35, Equal Opportunity for Veterans; 52.222-37, Employment Reports on Veterans; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.223-15 Energy Efficiency in Energy Consuming Products; 52.225-1, Buy American Act-Supplies ; 52.222-41, Service Contract Act of 1965 Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving Clause at 52.225-13, Restriction on Certain Foreign Purchases Clause at 52.232-1, Payments Clause at 52.243-1 Alt 1, Changes-Fixed Price Clause at 52.247-29, F.O.B. Clause at 52.252-2, Clauses incorporated by reference (www.arnet.gov/far or www.farsite.hill.af.mil) Clause at DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items. The following additional DFAR clauses apply to this acquisition; DFAR 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel Clause at DFAR 252.203-7000, Representations Relating to Compensation of Former DoD Officials. Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. Clause at DFAR 252.209-7999, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or Felony Conviction Under any Federal Law (Deviation 2012-O0004) Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports. Clause at DFAR 252.232-7010, Levies on Contract Payments
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