SOLICITATION NOTICE
X -- Yellow Ribbon Pre-Mobilization Deployment Event 9-10 June 2012
- Notice Date
- 5/1/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-12-T-0014
- Response Due
- 5/16/2012
- Archive Date
- 7/15/2012
- Point of Contact
- Michael Furtney, 720-847-8680
- E-Mail Address
-
USPFO for Colorado
(michael.furtney@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Yellow Ribbon Pre Mobilization Deployment Event Michael Furtney Procurement Technician USPFO, Colorado (720) 847-8680 michael.furtney@us.army.mil This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-58. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation W912LC-12-T-0014 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for event space, lodging, meals, and audio-visual rental for the 2-135th GSAB and ARSST 25 YRRP Pre-mobilization Deployment Event, 9-10 June 2012 This solicitation is set aside for small businesses. NAICS Code 721110, $30.0 Million Solicitation Closes: Wednesday, 16 May 2012 at 6:00am MDT All quotes must be received electronically by email to michael.furtney@us.army.mil by the closing date and time. All questions must be emailed to the email address listed above. Award Information: All responsible quotes received by the closing date and time will be considered for award. To be eligible for award for this solicitation, the offeror must be registered in the Central Contractor Registry at (www.ccr.gov) at time of contract award. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be more advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers. Technical capability, Price, Past Performance, socioeconomic status, and item characteristics and company initiatives supporting environmental protection programs. All evaluation factors other than price, when combined, are approximately equal to price. Open Market pricing is required. Scope of Work (SOW) 2-135th GSAB and ARSST 25 Yellow Ribbon Pre-mobilization Deployment Event, 9-10 June 12 General requirements; Property location within 50 miles of downtown Denver metro area to allow maximum participation. If third party vendors or event planners bid on event they must be present on location for entire event at no additional expense to the government or hotel. Additionally they must be willing to attend planning meetings as required at no additional expense to the government or hotel. 1.Conference/meeting space from 6:00am-10:00pm MST for approximately 420 adults, set in rounds of 6-8 with linens. Cost of space must include complimentary morning and afternoon breaks, AM to include light breakfast snacks, coffee, tea, and fruit, PM to include lemonade, iced tea and cookies. (Sat and Sun) 2.Conference/meeting space from 6:00am-10:00pm MST for approximately 36 adults, classroom style. Cost of space must include complimentary morning and afternoon breaks, AM to include light breakfast snacks, coffee, tea, and fruit, PM to include lemonade, iced tea and cookies. (Sat) 3.AV support to include LCD projector with remote and sound system with wireless microphones (handheld and lavaliere). Wiring and patches to incorporate laptop in sound system. White screens for the LCD projectors. AV support needed for both meeting spaces and breakout rooms. (Sat and Sun) 4.4 breakout rooms from 1:00pm - 4:00pm with seating for 100 adults each. ( Sun) 5.2 breakout rooms available from 1:00pm-4:00pm with seating for 220 adults each. (Sat) 6.12 banquet (6' rectangular) tables with linens in common area just outside meeting area for static vender displays with power outlets as needed. (Sat and Sun) 7.8 rooms (non-hotel) for youth activities for approximately 148 children. Youth rooms will need to have complimentary self service apple juice, water, kid appropriate AM and PM snacks (time TBD) to be included in room rental rate. Youth rooms must be in close proximity to each other and restrooms. 2 of the 8 rooms must be 3000 sq. ft or more. (Sat and Sun). 8.9 hotel suites for 0-5 year old child care (approximately 90 children) to include refrigerator and microwave. Each suite must contain a spacious common room with hotel rooms attached on either side. Ability to remove furniture in common room, at the discretion of child care provider (i.e. tables with sharp corners). Suites must be in close proximity to each other (i.e. across the hall or on the same floor). If necessary, suites may be split in groups of 3, however they still need to remain as close as possible ( i.e. 3 on level 1, 3 on level 2, and 3 on level 3). Child care rooms will need to have complimentary self service apple juice, milk, kid appropriate AM and PM snacks (time TBD). (Sat and Sun). Complimentary after dinner snack provided in childcare (approximately 90) and youth (approximately 148) rooms. Youth rooms will need to have self service apple juice, water, kid appropriate snacks from 7-9PM. 9.Board or war room for storage and staff meetings. (Fri Noon-Sun PM). Capacity up to 20 staff members plus equipment. 10.Restaurant and full service bar on premise. 11.Complimentary wi-fi in board room, main meeting spaces, and non-hotel youth activity rooms to be included in room rental. (Fri Noon-Sun PM) 12.Complimentary hotel parking available for large SUV and large trailer. (Fri Noon-Sun PM). 13.Complimentary shuttle service for youth activities, as determined by Yellow Ribbon Youth Coordinator. (Sat and Sun) 14.Late checkout extended to 1 pm on Sunday. Daily requirements; Friday, 8 June 12 1. Hotel accommodations, approximately rooms 119(58 master billed and 61 individually billed) at or below the government per-diem rate to include complimentary parking. 2.Conference/meeting space available at 3:00 PM for set-up. Saturday, 9 June 12 1.Hotel accommodations, approximately 279 (213 master billed and 66 individually billed) rooms at or below the government per-diem rate to include complimentary parking. Additional hotel suites available for command staff (3 individually billed) 2.Registration area, separate from lobby space, must be able to accommodate a large group of approximately 678 adults and children for check-in from 7AM to 9AM. 3.Breakfast buffet in common area for approximately 678 with full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereal, coffee, tea, orange juice and apple juice at or below the government per-diem rate to include all gratuity and service fees. Available from 7:00am -8:30am MST. 4.Main meeting room to be available from 6:00am-10:00pm MST for approximately 420 adults set as rounds of 6 to 8 with linens, with complimentary self service coffee and cold beverages to be available from 9:00 AM to 2:00 PM. Morning break (time TBD) will include snack such as muffins, pastries, and assorted fruit. Afternoon break (time TBD) will include snack such as cookies and brownies. AV support required, 1 LCD projector with white screens (one large or two medium), sound system with patches to laptop and three wireless microphones (two handhelds and one lavaliere) and podium. 5.Main meeting room for approximately 36 adults with self service coffee and cold beverages to be included in room rental fee available from 9:00 AM to 2:00 PM set as classroom style. Morning break (time TBD) will include snack such as muffins, pastries, and assorted fruit. Afternoon break (time TBD) will include snack such as cookies and brownies. AV support required, 1 LCD projector with one white screen, sound system with patches to laptop and two wireless microphones (one handheld and one lavaliere) and podium. 6.2 breakout rooms seating for 220 adults each, AV support to include LCD projector with remote and sound system with two wireless microphones (one handheld and one lavaliere) available from 1PM-4PM. 7.9 hotel suites and 8 (non-hotel) youth rooms must be available from 6AM to 10:30PM. Room and snack details to be discussed and finalized with Yellow Ribbon Youth Coordinator as numbers are known. After dinner snack provided in childcare (approximately 90) and youth (approximately 148) rooms. Youth rooms will need to have self service apple juice, water, kid appropriate snacks from 7:00pm-9:00pm. 8.Main meeting room to be set up for lunch buffet in common area from 12PM to 1PM, rounds seating 6 to 8 with linens. Lunch buffet (including a salad, main course with bread and desert, water and iced tea) to be provided for approximately 678 at or below the government per-diem meal rate to include gratuity and service fees. 9.Banquet room for 600 adults to be set up for dinner from 6:00-10:00 PM rounds seating 8 with linens. Meeting space must have standard 18' ballroom ceiling and include a dance floor. Plated dinner meal (including a salad, main course with bread and desert) to be provided for approximately 600 at or below the government per-diem meal rate to include gratuity and service fees. Dinner meal must consist of the following choices (i.e. chicken, beef, fish or vegetarian) to be determined at registration. 425 meals will be contracted and 175 will be billed separately. AV support required, 1 LCD projector with two white screens, sound system with patches to laptop and two wireless microphones (handheld) and podium on risers. Cash bars required at back of room. Sunday, 10 June 12 1.Breakfast buffet in common area for approximately 678 full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereal, coffee, tea and juice at or below the government per-diem rate to include all gratuity and service. Available from 7:00am -8:30am MST. 2.Main meeting room to be available from 6:00am-10:00pm MST for approximately 420 adults set as rounds of 6 to 8 with linens, with complimentary self service coffee and cold beverages to be available from 9:00 AM to 2:00 PM. Morning break (time TBD) will include snack such as muffins, pastries, and assorted fruit. Afternoon break (time TBD) will include snack such as cookies and brownies. AV support required, 1 LCD projector with white screens (one large or two medium), sound system with patches to laptop and three wireless microphones (two handhelds and one lavaliere) and podium. 3.Additional room set theater style for approximately 100 for chapel service 7:45am-8:10am. 4.4 breakout rooms seating for 100 adults each. AV support to include LCD projector with remote and sound system with wireless microphones (one handheld and one lavaliere) available from 1:00pm-4:00pm. 5.9 hotel suites and 8 (non-hotel) youth rooms must be available from 6AM to 5PM. Room and snack details to be discussed and finalized with Yellow Ribbon Youth Coordinator as numbers are known. 6.Main meeting rooms to be set up for lunch buffet in common area from 12:00 to 1:00PM, rounds seating 6 to 8 with linens. Lunch buffet (including a salad, main course with bread and desert) to be provided for approximately 678 at or below the government per-diem meal rate to include gratuity and service fees. 7.Room check out to be extended to 1:00 pm. Summary of items to be quoted Submit structured quote broken down into the following categories. Quote must include item description (with details of what is included in the price), quantity, unit of measure, unit price, item total. All items must be added together to determine total price/cost of quote. (service charges, parking fees, refreshment/snack charges, video games, hospitality suite, laptops, website, tables, copier, CD/DVD Burners, indemnification clauses, cancellation fees or minimum quantity charges are not authorized). Friday night/119 rooms (58 master billed and 61 individually billed) at or below per-diem Saturday night/279 rooms (213 master billed and 66 individually billed) at or below per-diem Breakfast for 678 people for 2 days - 1356 billable breakfast meals at or below per diem Lunch for 678 people for 2 days - 1356 billable lunches at or below per diem Dinner Saturday night for 600 soldiers at or below per diem (425 billable dinners and 175 separate billed) Main Conference Meeting space (Capacity 420) - see SOW (Complimentary coffee, beverages, snacks, parking, shuttle service, and wi-fi). Saturday and Sunday Main Conference Meeting space (Capacity 36)- see SOW (Complimentary coffee, beverages, snacks, parking, shuttle service, and wi-fi). Saturday 2 Breakout Rooms (Capacity 220 each) Saturday -see SOW 4 Breakout Rooms (Capacity 100 each) Sunday-see SOW 9 hotel suites for childcare (including 0-5 and Youth)-Saturday and Sunday Breakout Room for Chapel Service (Capacity 100) Sunday Board room/War room capacity for 20 staff members and storage. -see SOW AV support - AV support to include 4 microphones (two handheld and two lavaliere) along with a projector and screen to be provided for 2 days Vendor must have a Green Initiatives program in place and include this information with their proposal. Third-party vendors must demonstrate Green Initiatives within your own company as well as the location submitted. Vendor must include use of reusable tableware/utensils/napkins whenever practical. Any disposable tableware used should include a minimum 72% bio-based content. This will be part of our evaluation criteria. The following FAR clauses are applicable to this acquisition: Clause at 52.202-1, Definitions Clause at 52.204-7, Central Contractor Registration Clause at 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards Clause at 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. Provision at 52.212-1, Instructions to Offerors - Commercial Items. Provision at 52.212-2, Evaluation -- Commercial Items. Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.203-6, Restrictions on Subcontractor Sales to the Government; 52.219-6, Notice of Total Small Business Set Aside; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-35, Equal Opportunity for Veterans; 52.222-37, Employment Reports on Veterans; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.223-15 Energy Efficiency in Energy Consuming Products; 52.225-1, Buy American Act-Supplies ; 52.222-41, Service Contract Act of 1965 Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving Clause at 52.225-13, Restriction on Certain Foreign Purchases Clause at 52.232-1, Payments Clause at 52.243-1 Alt 1, Changes-Fixed Price Clause at 52.247-29, F.O.B. Clause at 52.252-2, Clauses incorporated by reference (www.arnet.gov/far or www.farsite.hill.af.mil) Clause at DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items. The following additional DFAR clauses apply to this acquisition; DFAR 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel Clause at DFAR 252.203-7000, Representations Relating to Compensation of Former DoD Officials. Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. Clause at DFAR 252.209-7999, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or Felony Conviction Under any Federal Law (Deviation 2012-O0004) Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports. Clause at DFAR 252.232-7010, Levies on Contract Payments
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-12-T-0014/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN02735680-W 20120503/120501235616-a9a6d0910d7368f8231a1f61a550fea8 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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