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R -- NED Exercise Design and Control

Notice Date
Notice Type
541611 — Administrative Management and General Management Consulting Services
Contracting Office
Department of Homeland Security, Federal Emergency Management Agency, Preparedness Branch, Office of Acquisition Management, 16825 South Seton Avenue, Emmitsburg, Maryland, 21727, United States
ZIP Code
Solicitation Number
Archive Date
Point of Contact
James Chestnut, Phone: 301-447-1412, Christopher K. Gloyd, Phone: 301-447-7274
E-Mail Address
james.chestnut@dhs.gov, christopher.gloyd@dhs.gov
(james.chestnut@dhs.gov, christopher.gloyd@dhs.gov)
Small Business Set-Aside
In accordance with FAR 5.201, this is not a request for either a quote or proposal, or an invitation for bid. The intent of this pre-solicitation synopsis is to provide notice of an upcoming acquisition for Exercise Design and Control in support of the National Exercise Division (NED). The contractor shall perform the following services: FEMA NED seeks subject matter experts in emergency preparedness exercise design and control, the Homeland Security Exercise and Evaluation Program (HSEEP), and exercise planning administration that can support FEMA NED with providing exercise design and control for various exercise projects. Specific objectives are as follows: •A. Administrative Support. Provide general administration support for various exercise design and control initiatives to include exercise planning team support (roster management), quality assurance support, communications, and documentation. •B. Exercise design Support. Provide support for exercise design to include conducting planning conferences and events, developing exercise materials, and providing necessary logistics support for exercise conduct. •C. Exercise control Support. Provide support for the exercise conduct to include the execution of the exercise control and/or facilitation plan, communications plan, and other required elements of exercise conduct. The NAICS Code for this procurement is 541611 and the annual size standard is $14.0 million. The contract term will be a base period of 1 year plus four option years. The total term of the contract, including all options, will not exceed 60 months. Anticipated release of the Request for Proposal (RFP) is no sooner than 15 days from the date of this pre-solicitation notice. It is anticipated that this will be a Full and Open acquisition. In order to ensure compliance with Organizational and Consultant Conflicts of Interest FAR 9.505 GENERAL RULES ; the following is required: If as a Prime Contractor, Subcontractor (Any Tier) or consultant your organization participated in the awards for HSFEEM-11-C-0387, HSFEEM-11-C-0394, HSFEEM-11-C-0401, or HSFEEM-11-C-0404 then a Determination of Eligibility to Propose, hereafter referred to as a "Request for Determination", must be granted by the Contracting Officer prior to submitting a proposal. The deadline for submission is May 7, 2012 at 2:00 PM Local Time. While submissions will be accepted after the release of the RFP, no proposal from a contractor requiring review shall be evaluated until a determination of eligibility under FAR 9.5 is granted. Under no circumstances shall an extension of the due date for proposals based on a late submission of a Request for Determination be granted. The Request for Determination shall consist of the following: -Contractors Names/Address -Point of Contact -Contract(s) or Task Order(s) under which support was provided -Identify clearly the organizations role (i.e., Prime Contractor, Subcontractor or Consultant) -If a Subcontractor identify Tier level (First, Second, Third, etc.) -A brief description of the work performed -Identify plans or efforts utilize to mitigate the risk of Organization Conflicts of Interest In the Request for Determination the contractor shall include the following statement signed by an officer of the organization that is authorized to enter into contractual agreements: To the best of my knowledge the work performed under (Contract/Task Order Numbers) by (Contractor Name) did not result in a conflict as identified under FAR 9.5 O rganizational and Consultant Conflicts of Interest that would provide an unfair competitive advantage under HSFE20-12-R-0031. In submitting a Request for Determination the contractor is not to submit information that is specific to HSFE20-12-R-0031 for evaluation of award. If information is submitted with the Request for Determination it will not be evaluated for award determination and does not excuse the contractor from including it with their proposal (if required). Unless otherwise provided for by the Contracting Officer in writing a submission for a Request of Determination, timely or otherwise, does not relieve the contractor from all other deadlines for HSFE20-12-R-0031. Request for Determination is limited to a total of 5 single-sided pages. The typewritten or printed letters shall be no smaller than Times New Roman 12 point or equivalent as the minimum size standard, with no reduction permitted except organization charts or other graphic illustrations; in those instances where reduction is allowable (no smaller than 10 point recommended). Offerors shall ensure that the print is easily readable. Each page shall have not less than one-inch margins on each side of the page. Header/footer information (which does not include any information pertinent to the determination) may be included in the 1 inch margin space. Each 8 ½ by 11 inch "sheet" shall count as one page. Foldouts for complete spreadsheets or organization charts are permissible up to 11 inches by 17 inches and shall count as two pages. Double sided pages will count against the 5 page limit as two pages for each double sided page.
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