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FBO DAILY ISSUE OF APRIL 18, 2012 FBO #3798
DOCUMENT

65 -- VA GLA HIGH TECH MEDICAL EQUIPMENT Maintenance and Service on Government owned Imaging equipment - Attachment

Notice Date

4/16/2012
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 22;4811 Airport Plaza Drive;Suite 600;Long Beach CA 90815
 

ZIP Code

90815
 

Solicitation Number

VA26212I0437
 

Response Due

4/20/2012
 

Archive Date

6/19/2012
 

Point of Contact

Joseph Mendoza
 

E-Mail Address

6-2253<br
 

Small Business Set-Aside

N/A
 

Description

This is a request for information (RFI) in accordance with FAR 15.201(e). This is not a solicitation for quotes and there will be no contract award from this RFI. There will be no reimbursement for any costs associated with providing information in response to this RFI or follow-up information requests. The purpose of this RFI is to gain knowledge of potentially qualified sources and their size classifications (small business, large business, Veteran Owned Small Business (VOSB) etc.) The Department of Veteran Affairs Greater Los Angeles Healthcare Systems is interested in Procuring Services to perform Service and Maintenance for the government owned Siemens and Phillips Medical Equipment listed herein. A.DESCRIPTION OF WORK : Provide all necessary labor, material, tools and equipment necessary to provide hardware and software maintenance and support for the equipment defined herein located at the VA Greater Los Angeles Healthcare Radiology, Cath Lab and OR. B.EQUIPMENT IDENTIFICATION/SERVICE: Siemens and Philips Ultrasound for the following Government owned equipment: Siemens Sequoia C256/C512 Philips iU22/iE33 HDI5000 Included Biomedical Training and Preventive Maintenance C.PERFORMANCE: Repair service includes the diagnosis and correction of product failures. Remedies may consist of temporary procedures to be followed by VA while a permanent remedy is being sought. Diagnosis shall be initially by telephone call, response time for maintenance support and/or warranty coverage, shall be within four (4) hours from the time service request is received Monday to Friday from 8 A..M. to 5 P.M. The Contractors shall maintain and operate a telephone assistance number, available 24 hrs/day. The telephone response time for the Contractor, after the initial call, shall be one hour. Should it be determined that on-site repairs are required, the Contractor must arrive the same working day to start repairs when the initial call is made before noon. For each instrument system identified herein the Contractor shall perform at a minimum those services as determined necessary by the Biomedical Engineering and using service Supervisor. The using service specification on the listed Medical Instrument is based on the equipment manufactures recommended service and preventive maintenance procedures and schedules. Performance verification is required at the conclusion of every preventive maintenance and emergency repair. This verification procedure may include performance testing for accuracy and precision of the instrument. If any procedure are performed that would in any way effect the calibration status of the instrument the results of performance testing must conform to the establish performance criteria for the instrument. D.PREVENTIVE MAINTENANCE: On-site Preventive Maintenance Inspections (PMI) provided under this Contract include, but are not limited to the furnishing of necessary labor, material tools, equipment, parts required to provide inspection, adjustments, effect repairs, replace parts, cleaning, calibrations, lubrication, testing for operating efficiency, disassembly, check-out, replacement of worn or defective parts of Government owned Ultrasound equipment. The equipment is located at VA Los Angeles. The PMI will be scheduled a minimum of three (3) days in advance with Contracting Officer's Technical Representative (COTR). PMIs will be performed in accordance with manufacturer's instructions. E. CONTRACTOR SUBMITTALS: Within 15 calendar days after award date, the Contractor shall furnish two (2) copies of its Preventive Maintenance Procedure which will be used during the PM services of this contract. These procedures are required are by the Government as a condition of the facility's Joint Commission requirements. These copies must be received before any invoices can be certified for payment. F.PARTS: The Contractor shall furnish replacement parts meeting the original equipment manufacturer specifications, so that downtime requirements are met or exceeded. This Task Order includes 100% parts coverage. G. HARDWARE/SOFTWARE MAINTENANCE SERVICE: Shipment to customer of installable replacement parts on an exchange basis shall be sent by overnight delivery within two (2) working days at the Contractor's expense. If parts are not available within two (2) working days then alternative date of delivery must be approved by the Chief of Biomedical Engineering. Contractor's software products, which are designed by the Contractor for use with Siemens/Philips hardware product and properly installed on that hardware, shall be maintained by the Contractor to execute their programming instructions. For the duration of the contract period, Conquest Imaging shall make available within 15 days of release to the government at no additional charge. All enhancements and updates to the product developed or otherwise acquired, provided that such enhancement are not packaged, priced, and sold separate from the product. The software maintenance agreement specifically excludes customer developed software, or software altered by the customer. The Contractor regularly configures a computer Network to operate their product. Reconfirmation, upgrading or changing the Network, requires Using Service Supervisor or Biomedical Engineering Department Approval. This agreement shall provide telephone consultation on the use or application of the system and includes fax, E-mail support, new software updates, manuals, and E-mail posting about our newest software available on our site. Response time for consultation shall be within four (4) hours from the time service request during regular business hours. H.ADP SECURITY: Protection of Computer Equipment, confidentiality of patient information, and the integrity of computer software/data at participating Medical Centers are essential. Software installed on each Personal Computer is copyrighted and copying of software for use elsewhere is prohibited. In the event of a possible security violation, the Medical Center's ADP Security Committee will investigate and recommend corrective action to the appropriate agency. I.REPORTING: For services to be performed during normal working hours, the Contractor shall report upon arrival to the Biomedical Engineering Department Bldg. 500 room 0261 at the Medical Center, to arrange all services. In addition to signing in, Contractor personnel shall identify himself to the COTR before proceeding to the job site. This check in is mandatory. After the work is completed, the Contractor is to submit in writing, complete report of service rendered to the Biomedical Engineering Dept. As a minimum, this report must be containing a detailed description of any service performed and any recommendations necessary to meet regulations. J.COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: Each respondent must have an established business, with a full time staff. The staff includes a "full qualified" field service engineer (FSE) and a "fully qualified" FSE who will serve as the backup. K.CONFORMANCE STANDARDS: All work shall be performed and equipment shall function in conformance with all VA safety standards, manufacturer's/industry standards, the latest published edition of NFPA-99, FDA, OSHA, JC, and other applicable national standards. When a holiday falls on a Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday. The proceeding Friday is observed as the legal holiday by U.S. Government agencies. L.IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor's personnel/FSE shall wear visible identification at all times while on the premises of the VA Greater Los Angeles Healthcare System. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. ITEM NO.DESCRIPTION: VA Greater Los Angeles Healthcare System QtyUNIT 1SIEMENS MAINFRAME: SEQUOIA C256 CASPER SYSTEM, S/N 51115 SITE# 400-104947 EE# 46275 PMI# 6515-6172 TRANSDUCERS AUX CW (RF) 3V2C, 5V2C, 7V3C, V5M TEE BLDG. 500 ROOM 4465 CARDIOLOGY 12 Month 2SIEMENS MAINFRAME: SEQUOIA C258 SYSTEM S/N 51085 SITE# 400-104927 EE# 46285 PMI# 6515-6177 TRANSDUCERS AUX CW, 3V2C (RF) 5V2C, 7V3C. BLDG. 500 ROOM 4468 CARDIOLOGY UNIT TURN-IN 9/09 PER KERRI FRASCA X42579 12 Month 3SIEMENS MAINFRME: SEQUOIA C512 MICKEY SYSTEM S/N 67828 SITE# 400-202174 BLDG. 500 ROOM 4465 CARDIOLOGY12Month 4SIEMENS MAINFRAME: SEQUOIA C512 JOHNNIE 5 SYSTEM S/N 63936 SITE# 400-163558 EE# 609719 PMI# 6515-A699 BLDG. 500 ROOM 4474 CARDIOLOGY)12Month 5SIEMENS SEQUOIA C256 SYSTEM S/N 60796 SITE# 400-148611 EE# 100104 PMI# 6515-A721 EE# 92634 PMI# 6515-A246 BLDG. 500 ROOM 5032 O.R (CARDIOLOGY 12 Month 6 PHILIPS ULTRASOUND MODEL# IU22, S/N 02R7NV EE# 110973 PMI# 6515-B721 ACQ: 5/7/07 BLDG.500 ROOM 0645 RADIOLOGY12Month 7PHILIPS ULTRASOUND MODEL# IU22, S/N 02R7VO EE# 110972 PMI# 6515-B720 BLDG. 500 ROOM 0648 RADIOLOGY12Month 8PHILIPS ULTRASOUND MODEL# IU22, S/N 02R80R EE# 110989 PMI# 6515-B723 BLDG. 500 ROOM 0673 RADIOLOGY12Month 9PHILIPS ULTRASOUND MODEL# IU22,S/N 02R83G EE# 110988 PMI# 6515-B722 BLDG. 500 ROOM 0681 RADIOLOGY12Month 10PHILIPS ULTRASOUND MODEL# IU22, S/N 02XJY8 EE# 118220 PMI# 6515-0733 BLDG. 500 ROOM 0645 RADIOLOGY12Month 11PHILIPS ULTRASOUND MODEL# IU22, S/N O2R84V EE # 111028 PMI# 6515-B759 BLDG. 200 ROOM 1641 SEPULVEDA12Month 12PHILIPS ULTRASOUND SYLVESTER MODEL# IE33, S/N 034KH6 EE# 112742, PMI# 6515-C334 BLDG. 500 RADIOLOGY12Month 13PHILIPS ULTRASOUND TWEETY MODEL# IE33, S/N B00245 EE# 135789 PMI# 6515- BLDG. 500 RADIOLGY12Month 14ATL ULTRASOUND MODEL# HDI 5000, S/N 01WQ6J EE# 90104 PMI# 6540-0407 BLDG. 200 SEPULVEDA12Month
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LBVANBC/VAMD/VA26212I0437/listing.html)
 

Document(s)

Attachment
 

File Name: VA262-12-I-0437 VA262-12-I-0437.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=323441&FileName=VA262-12-I-0437-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=323441&FileName=VA262-12-I-0437-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02722703-W 20120418/120416234449-059c5c33b5c6e6a7424aec1a2a4d5a35 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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