Loren Data's SAM Daily™

FBO DAILY ISSUE OF APRIL 07, 2012 FBO #3787
DOCUMENT

J -- PREVENTIVE MAINTENANCE FOR LUMENIS LASER - Attachment

Notice Date

4/5/2012
 

Notice Type

Attachment
 

NAICS

339113 — Surgical Appliance and Supplies Manufacturing
 

Contracting Office

Department of Veterans Affairs;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24312Q1182
 

Response Due

4/9/2012
 

Archive Date

4/14/2012
 

Point of Contact

JARROD BOWSKY
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

STATEMENT OF WORK A.GENERAL INFORMATION 1. Title of Project: Repair of Lumenis Holium Laser 2. Scope of Work: The contractor shall provide all resources (labor, equipment, tools, materials, preventive maintenance service, and parts) necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. Transaction #526-12-2-641-0330 Estimated Cost: Contractor:Lumenis Phone:1-860-519-3238 or 877-586-3647 Service Reference# (if applicable)N/A Equipment:Manufacturer:Lumenis Device Name:Holium Laser ID#:39573 Model:Series 007 Serial#136 Site ID#N/A VA Contract #:N/A Comments:Estimated cost. Travel, labor and parts are included in estimate. Any additional charges (parts or services) claimed must be approved by the Contracting Officer Technical Representative (COR) before service is completed. 3. Background: Explanation of issue: Using Service:GU-Urology - Perioperative Care Department Description of Service:Preventive Maintenance; Pre-Contract Evaluation to include service maintenance from 4/1/12 to 9/30/12. Replacement of (4) laser bricks. Is Patient Care Affected:Yes, laser is currently operating on a low power output therefore certain patient cases cannot be performed. 4. Performance Period: Normal business hours:[Monday - Friday] from [7:00am to 6:00pm], excluding federal holidays. Federal holidays are: New Years DayLabor DayMartin Luther King Day Columbus DayPresident's DayVeterans Day Memorial DayChristmas Day Thanksgiving Day Independence DayAnd any other day specifically declared by the President of the United States to be a national holiday. Contractor Response Time:7 calendar days (24 hours/day) from date of award PM Completion:N/A Biomedical Engineering Designee:Gloria Copeland (gloria.copeland@va.gov) Fred Rosser (fredrick.rosser@va.gov) COR:Salvatore Tatta (salvatore.tatta@va.gov) Biomedical Engineering Contact Information:718-584-9000 ext 6870Room: 6A05 5. Type of Contract: Contract Type:Time and Materials - task order 6. Additional Requirements: a.All service/repairs will be performed during normal business hours of coverage unless requested and approved by [COR]. b.The contractor must respond to the Biomedical Engineering Designee and/or COR with a phone call within [two (2) hours] [24 hours per day], after receipt of telephoned service call notification, by Contracting Officer (CO). c.If the problem cannot be corrected by Biomedical Engineering, the contractor shall commence work (on-site) within [24 hours] after receipt of initial service call notification and will proceed progressively to completion without undue delay. For example, a [24] hour response means, if a call is placed at [10:45am Monday], [September 9th], the contractor must start on-site service before [10:45 am Tuesday], [September 10th], except when repairs outside of normal business hours is authorized by the COR. d.The contractor shall complete the work required under this SOW in 7 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor's proposal, the contractor's proposed completion date shall prevail. e.Reporting Requirements: The contractor shall be required to: 1.Once the contractor arrives on site, they must be issued a temporary identification badge by the VA Police and Security. It must be worn at all times above the waist, in front, with the face of the card visible. 2.Once issued a temporary identification badge, they are to report to the Biomedical Engineering Department to log in and sign the VA vendor sign-in sheet located on the outside door of the Biomedical Engineering Department. This check in is mandatory. 3.The contractor will then be escorted by Biomedical Engineering personnel to the respective work site. 4.When the service is completed, the Field Service Engineer (FSE) shall document services rendered on a legible Equipment Service Report (ESR). 5.All ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR or Biomedical Engineering designee for an "authorization signature". 6.If ESRs are available electronically, a signed authorized copy of the ESR will be sent to COR and Biomedical Engineering designee via email to the addresses identified above. 7.Upon completion, the FSE shall be required to log out with Biomedical Engineering. f.Documentation: The contractor must provide documentation of services provided as described below: The documentation will include legible detailed descriptions of the services performed, including replaced parts and costs. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. All records and logs shall be turned over to the COR or Biomedical Engineering Designee at the completion of the work performed. The documentation at a minimum, shall document the following data legibly and in complete detail: A.Name of Contractor. B.Name of Field Service Engineer (FSE) who performed services. C.Contractor Service Number/Log Number. D.Date, Time (starting and ending), Equipment Downtime and Hours-On-Site for service call. E.Description of Problem Reported by COR/User. F. Identification of Equipment to be serviced: INV. ID#, Manufacturer's Name, Device, Model#, Serial#, and any other Manufacturer's ID#'s. G.Itemized Description of Service Performed (including Costs associated with after normal working hour services, if applicable), including: Labor and Travel, Parts (with part#s) and Materials and Circuit Location of problem/corrective action. H.Total Cost to be billed. I.Signatures: 1. FSE performing services described. 2. Biomedical Engineering Employee who witnessed service described. J.Equipment downtime g.Failure to provide the COR with all required documentation, equipment service reports and/or logs will result in an automatic 10% deduction from the total payment due for repair services provided. h.In addition, if contractor repairs services are approved by the COR and performed after normal business hours, the contractor will leave any paperwork and sign in/out at the VA Police and Security office in the main lobby. i.The vendor/contractor will identify if removable media is required to perform their duties. Biomedical Engineering will ensure the contractor's removable media is scanned with anti-virus software running current virus definitions prior to connection to any medical device or facilities system. Any vendor/contractor with patient sensitive information that is imported into the removable media device for any reason must purge all patient sensitive information prior to departure from the facility. j.All parts supplied shall be compatible with existing equipment. The contractor shall use OEM new parts only. New parts shall be furnished by the contractor and guaranteed against defects and/or failure for a period of 1 year from the date of completed installation of the component. Used parts, shall not be installed without approval by the COR. k.Government property shall remain the property of the Government in all respects, including but not limited to hard drives; ePHI (electronic patient healthcare information), etc. Parts replaced become the property of the Government. The contractor shall take all reasonable precautions, as directed by the Government, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect Government property. l.Repair parts must be sent to the attention of the COR to the following address, at no additional expense to the Government: James J. Peters VA Medical Center Biomedical Engineering, Room 6A05 130 West Kingsbridge Road Bronx, NY 10468 m.The contractor shall provide to the contracting officer and his/her designee with written proof that all gauging and measuring equipment used to check and calibrate the equipment has been calibrated according to the specifications of all applicable standards. n.If a vendor does not follow these procedures, they are subject to nonpayment of any of the services provided, at the discretion of the COR. Response date (deadline): Responses must be received no later than close of business on _______________________ Contracting Office Address: VISN 3 Network Acquisition & Logistics James J. Peters VA Medical Center MCC: 10N3/NAL, 130 West Kingsbridge Road, Bronx, New York 10468-3992 Place of Performance: The Veterans Health Administration of NY & NJ (VISN 3): James J. Peters VAMC 130 West Kingsbridge Rd. Bronx, NY 10468
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24312Q1182/listing.html)
 

Document(s)

Attachment
 

File Name: VA243-12-Q-1182 VA243-12-Q-1182_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=318159&FileName=VA243-12-Q-1182-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=318159&FileName=VA243-12-Q-1182-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: James J. Peters VA Medical Center;Biomedical Engineering, Room 6A05;130 West Kingsbridge Road;Bronx, NY 10468

Zip Code: 10468-3904
 

Record

SN02715022-W 20120407/120405235509-874db6a313437f26a0b160e8432710bd (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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