SOURCES SOUGHT
R -- Deputy Aviation Operations Advisor - OF612
- Notice Date
- 4/2/2012
- Notice Type
- Sources Sought
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs, INL RM MS, 2430 E Street, N.W., South Building, SA-4 Navy Hill, Washington, District of Columbia, 20520
- ZIP Code
- 20520
- Solicitation Number
- PSC-12-045-INL
- Archive Date
- 5/17/2012
- Point of Contact
- Victoria V. Stewart, Phone: 321-783-9860 x33478
- E-Mail Address
-
stewartvv@state.gov
(stewartvv@state.gov)
- Small Business Set-Aside
- N/A
- Description
- OF 612 You have received this Personal Services Contractor (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application. Deputy Aviation Operations Director (PSC), Kabul, Afghanistan Issuance Date: 04/02/2012 Closing Date: 05/02/2012 SOLICITATION NUMBER: PSC-12-045-INL SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL) The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation. HOW TO APPLY Offeror's proposals shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. Proposals must include the following: 1) Form OF-612 (Completed and signed) 2) Resume 3) Three letters of reference, including contact information 4) Reference the Solicitation Number, on all documents 5) Full Mailing Address and Phone Number Submit all proposals via e-mail or facsimile to the attention of: INL/Vicki Stewart Email: stewartVv@state.gov Fax: 321-784-3929 Direct questions regarding this solicitation to: INL/Vicki Stewart Email: stewartVv@state.gov INL will not accept late proposals unless it can be determined DOS mishandled the proposal. 1. SOLICITATION NUMBER: PSC-12-045-INL 2. ISSUANCE DATE: 04/02/2012 3. CLOSING DATE: 05/02/2012 4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 5 PM, EST 5. POSITION TITLE: Deputy Aviation Operations Director 6. MARKET VALUE: $80,728 - $118,552 (FS-2 Equivalent) 7. PERIOD OF PERFORMANCE: One year from date of award and four option years 7. PLACE OF PERFORMANCE: Kabul, Afghanistan 8. JOB DESCRIPTION: See below STATEMENT OF DUTIES BACKGROUND: The U.S. Department of State (DOS), Office of Aviation (DOS INL/A), provides aviation support for personnel under Chief of Mission (COM) authority and/or Foreign Assistance Aviation Program, and those personnel authorized support by COM and/or Foreign Assistance Aviation Program. Aviation support includes fixed wing and rotary wing travel in support COM personnel to multiple locations internally within country and internationally. Flights, known as Embassy Air, originate from multiple hub locations, service numerous airfields, and helipads/heliports of varying condition. In addition to air transportation missions, Embassy Air is required to perform rotary wing security operations in support of COM personnel, ground movements, reconnaissance missions, Search and Rescue (SAR) missions, Quick Reaction Force (QRF) transport and medical evacuations (ME). Embassy Air uses a mixed fleet of fixed and rotary wing aircraft used to accomplish this mission. Aircraft will perform missions anytime, day and night, as well as under visual meteorological conditions and instrument meteorological conditions. For specific security missions, meeting the needs of the U.S. Mission require 24-hour a day aircraft and crew availability. INL/A may also be responsible for management of Life Support Areas (LSAs) Embassy Landing Zones and other aviation facilities. PURPOSE: This personal services contract (PSC) provides for a Deputy Aviation Operations Director (DAOD) for US Embassy Air missions. The DAOD serves as the Deputy to the senior in-country Aviation Operations Director (AOD), and provides program implementation, direction, mission execution, and contract oversight, compliance, and evaluation in support of all DOS funded aviation transportation services. The DAOD serves in two broad roles; 1) assisting the post AOD in the overall management, coordination, and execution of aviation resources; 2) Government Task Monitor (GTM), in conjunction with subordinate Aviation Advisors, monitors and evaluates contractor performance in all aviation functional areas to include operations, maintenance, safety, and logistics by performing oversight duties to ensure contractor compliance with INL/A accepted standards of performance. RELATIONSHIPS: The DAOD works under the direct supervision of the AOD; however, the individual exercises wide latitude for independent action, initiating projects and executing approved new programs under general supervision. The DAOD may coordinate directly with the Office of Aviation staff in performance of contract oversight, compliance, and issuing direction to the aviation support services contractor to ensure compliance with INL/A policies and procedures and USG mandated regulatory guidance for Federal Aviation programs. In conjunction with the subordinate Aviation Advisors, the DAOD will perform oversight duties at all INL/A contractor locations. STATEMENT OF WORK: 1. In the absence of the AOD assume the duties, responsibilities, and oversight as required. 2. Assist in providing oversight and guidance to fixed wing and rotary wing operations, maintenance, and logistics to ensure aviation supports Post requirements efficiently, and safely. Interfaces with respective embassy stakeholders, to ensure their aviation missions are supported. 3. Draft Post aviation SOP's and other required documentation pertaining to Embassy Air program. 4. Ensure passenger scheduling is optimized to ensure effective utilization of aircraft. 5. As directed by the AOD, interface with other international and USG agencies and departments such as USAID and UN organizations, DOD entities, and Host Country Officials to coordinate actions to further Post objectives. 6. Perform oversight and evaluation of contractor/s operations, maintenance, logistics and safety program ensuring compliance with INL/A policies/procedures/directives; reviewing and recommending approval of waivers to published directives; authorizing use of program aircraft. 7. Review contractor/s flight operations procedures, and monitor pilot proficiency. 8. Submit written reports of contractor/s performance and activities to INL/A, and provide comprehensive monthly performance award input to the Contracting Officer's Representative (COR). 9. Assist in directing and coordinating aircraft and personnel deployments within or outside country in support of Chief of Mission. 10. Act as INL/A point of contact for facilities construction to support aviation operations and for coordination of O&M issues for facility support. 11. Assists in the coordination of Embassy Landing Zone and aviation hubs. 12. Develop, coordinate, organize, implement and ensure compliance with comprehensive operational systems and procedures. Source documentation required to be complied with for these operational systems and procedures include DOS Aircrew Training Program, Aviation Operations Directives, Guide to Aviation Training and Standardization, Aircrew Training Manuals, Safety Directives, INL/A approved maintenance and logistics procedures, INL/A Standard Operating Procedures, and country-specific SOPs. 13. Develop operational tactics and new training procedures, in conjunction with the contractor staff and the applicable Office of Aviation Division. Tactics and procedures include Night Vision Goggle operations, helicopter employment tactics, fixed wing passenger and cargo operations, rules of engagement, and aerial gunnery. 14. As GTM, provide operational direction and guidance to the contractor/s. Within scope of the contract, prioritizes allocation of contractor efforts and workload to meet post requirements. 15. Assess contractor/s manning by skill level against contract requirements and recommend manning modifications. 16. Plan work, set and or negotiate deadlines and completion dates. Review and accept or reject final work. Evaluate contractor performance IAW the Aviation Support Services contract Quality Assurance Surveillance Plan. 17. Assign work to subordinate aviation advisors based on priorities, difficulty of assignments, and employee capabilities. 18. Collect, review, and disseminate data on aviation tactics, techniques, and employment in support of the mission. 19. Liaison with INL/A, DoD, DOS, Diplomatic Security, U.S. Government agencies, and the U.S. Federal Aviation Administration (FAA), to keep abreast of current policies, procedures, and rules that pertain to aviation operations. MINIMUM REQUIREMENTS 1. U.S. Citizen, able to obtain and maintain a DOS Secret clearance. 2. Designation as a Military aviator and a minimum of 10 years military aviation management experience, including experience in a hostile environment with threats to aircraft and ground personnel. 3. Senior level management experience in a medium to large size aviation organization, either government, civil or military, with experience in dealing with diverse stakeholders with differing goals. 4. Experience coordinating programs within the interagency or international community. 5. Knowledge of U.S. Federal Aviation Administration regulations, including, but not limited to FAR Part 1, 61, 67, 91, 135, 137, 141, 143, and NTSB 830. 6. In-depth knowledge of the tactical employment of fixed and rotary wing aircraft in aviation operations. 7. Broad knowledge of and experience in the formulation of plans and policies pertaining to operations and unit level flight training activities. Should have a basic knowledge of command communications, government intelligence procedures, and flight operations procedures. 8. Specialized skill in the operation of aircraft as a pilot. 9. Knowledge of and skill in operation of desktop computer based word processing systems. DESIRED KNOWLEDGE AND SKILLS: 1. Knowledge of U.S. Government contract administration procedures. 2. Successful completion of a military or civil senior officer/manager training program. 3. Basic knowledge of the Federal Acquisition Regulations. 4. Previous experience within the DoS, serving in an embassy, or in a joint or combined staff in the US military. COMPLEXITY 1. Analyze of all facets of aviation operations management and involve a fleet of fixed wing and rotary wing, tactical and transport aircraft, which function within an integrated program of diverse airlift, including day and NVG Security Operations, QRF, SAR, and intra and inter-theater aviation operations. 2. With subordinate aviation advisors' assistance, provide oversight, guidance, and direction to contractor personnel flying and supporting aircraft; DAOD applies specialized and professional knowledge to supervise flight standardization, aviation maintenance, logistics, and aviation and ground safety. 3. Prepare written correspondence and briefings for Senior Foreign Service officers on request with the purpose of improving aviation operations efficiency and safety in support of Embassy missions and perform continuous analysis of interrelated issues. PHYSICAL DEMANDS Work is physical and sedentary in nature and involves activity at both the main and field locations. Physical exertion and dexterity is a possibility. Must be able to independently perform fieldwork in remote areas for extended periods without assistance. The use of Personal Protective Equipment is a frequent occurrence. WORK ENVIRONMENT Work is primarily conducted in an office or aircraft hangar with some travel to the field for meetings, conferences, activity reviews, and field inspections and or program evaluations. The DAOD is in significant risk when servicing in field site declared hazardous duty locations by DOS due to hostile activities of armed groups. EVALUATION CRITERIA: Factor 1: Aviation Program Officer - 25% Offeror's ability to: a. Interface with Embassy officers and stakeholder to assist, define and clarify aviation requirements; assist in allocating resources and identifying needs to meet requirements, aid in prioritizing requirements, and manage aviation fleet centrally to meet requirements safely. b. Represent post management with other USG Departments, host nation officials, or international organizations to goals are met. c. Develop, coordinate, organize, and implement comprehensive operational systems and procedures IAW all appropriate INL/A established policies, procedures, and requirements. Factor 2: Contract Oversight - 25% Offeror's ability to: a. Perform oversight and evaluation of contractor performance in all functional areas, to include ensuring compliance with INL/A policies/procedures/directives, reviewing and recommending approval of waivers to published directives, authorizing use of aircraft, reviewing contractor flight operations procedures, and monitoring contractor pilot proficiency. b. Provide operational direction and guidance to contractors in the execution of all aviation operations that comprise the mission set; including air transport, search and rescue, MEDEVAC, QRF, and security operations c. Prepare and coordinate periodic reports, orally and in writing. Factor 3: Develop Operational Tactics, Techniques, and Procedures - 25% Offeror's ability to: a. Develop Operational Tactics and new training procedures, through the contractor and the Office of Aviation training/standardization staff, for the purpose of SAR and medical evacuations (ME), transporting QRF, day and NVG. b. Develop non-tactical passenger and cargo handling systems to sustain and improve service to stakeholder bureaus. Factor 4: Past Performance. Offeror's previous experience and quality of performance. Evaluator may use all evaluation information available at the time of the evaluation, whether provided by the applicant or obtained from references. E. COMPENSATION For award, INL will negotiate for this contract based on the following: • Entry-level salary is at Step 1 of the grade range assigned to solicitation • Consideration given for experience relevant specifically to the solicitation requirements • Level and extent of experience dictates the salary level within the grade range F. BENEFITS AND ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES Benefits • Employee's FICA Contribution • Contribution toward Health and Life Insurance • Pay Comparability Adjustment • Annual Increase • Eligibility for Worker's Compensation • Annual & Sick Leave • 401K Plan Allowances • Temporary Quarters Subsistence Allowance • Living Quarters Allowance • Post Allowance • Supplemental Post Allowance • Separate Maintenance Allowance • Education Allowance • Education Travel • Post Differential • Payments during Evacuation/Authorized Departure • Danger Pay
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/INL/INL-RM-MS/PSC-12-045-INL/listing.html)
- Place of Performance
- Address: U.S. Embassy Kabul, Afghanistan
- Record
- SN02711367-W 20120404/120402234753-50a2251e6797219f05c78f4502ac06d6 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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