MODIFICATION
R -- Construction Management Advisor
- Notice Date
- 3/30/2012
- Notice Type
- Modification/Amendment
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs, INL RM MS, 2430 E Street, N.W., South Building, SA-4 Navy Hill, Washington, District of Columbia, 20520
- ZIP Code
- 20520
- Solicitation Number
- PSC-12-041-INL
- Archive Date
- 4/12/2013
- Point of Contact
- INL/Contract Specialist,
- E-Mail Address
-
INLPSCSolicitation@state.gov
(INLPSCSolicitation@state.gov)
- Small Business Set-Aside
- N/A
- Description
- You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application. Construction Management Advisor - Worldwide Issuance Date: 03/29/2012 Closing Date: 03/28/2013 (first technical evaluation scheduled 04/16/2012) SOLICITATION NUMBER: PSC-12-041-INL SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL) The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation. HOW TO APPLY Offeror's proposals shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. Proposals must include the following: 1) Form OF-612 (Completed and signed) 2) Resume 3) Three references or three letters of reference, including contact information Submit all proposals via e-mail to the attention of: INL/Contract Specialist E-mail: INLPSCSolicitation@state.gov INL will not accept late proposals unless it can be determined DOS mishandled the proposal. 1. SOLICITATION NUMBER: PSC-12-041-INL 2. ISSUANCE DATE: 03/29/2012 (first technical evaluation scheduled 04/16/12) 3. CLOSING DATE: 03/28/2013 4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 5:00 PM, EST 5. POSITION TITLE: Construction Management Advisor 6. MARKET VALUE: $80,728 - $118,552 (FS-02 Equivalent) 7. PERIOD OF PERFORMANCE: One year from date of award and four option years 7. PLACE OF PERFORMANCE: Worldwide 8. JOB DESCRIPTION: See below STATEMENT OF DUTIES I. BACKGROUND, ORGANIZATION AND PURPOSE A. BACKGROUND. The mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL) is to minimize the impact of international crime and illegal drugs on the United States and its citizens through providing effective foreign assistance and fostering global cooperation. INL is responsible for developing policies and managing programs to strengthen law enforcement and other rule of law institutional capabilities outside the United States. INL relies on contractors to assist in fulfilling its responsibilities. INL uses a variety of implementing vehicles to accomplish construction projects around the world. These include interagency agreements (IAA) - e.g., with the U.S. Army Corp of Engineers - and contracts administered by the U.S. Department of State (DOS) Office of Acquisitions Management (AQM) and AQM Regional Procurement Support Offices (RPSO). B. ORGANIZATION. AQM contracting officers (CO) are located in Rosslyn, VA. RPSO CO's are located in Frankfurt, Germany and Fort Lauderdale, FL. The CO designates a contracting officer's representative (COR) and government technical monitors (GTM) from INL to deploy overseas to the location of contractor performance and serve as the "eyes and ears" of the CO. The COR carries out duties on behalf of the CO but reports to the INL Director at Post. The GTM is delegated authority by the CO to assist the COR. All personnel deployed on INL missions are assigned to and report operationally and administratively to the INL Director at post. The programs at post are supported by INL Headquarters in Washington, DC. Of note, INL Program Offices support respective field operations in various regions of the globe in terms of program policy, budget formulation, strategic guidance and monitoring and evaluation. INL's Regional Program Offices are: • The Office of Iraq Programs (INL/I); • The Office of Western Hemisphere Programs (INL/WHP); • The Office of Afghanistan/Pakistan Programs (INL/AP); • The Office of Europe and Asia Programs (INL/EA); and • The Office of Africa and Middle East Programs (INL/AME.) Within INL's Office of Resource Management (INL/RM), the Contract Administration Support Division (INL/RM/CAS), maintains liaison and coordination with contract oversight personnel by providing guidance on contract administrative policies, procedures, training and other support. CAS functions are carried out in strict coordination with the Acquisitions and Grants Support division (INL/RM/AGS.) C. PURPOSE. The purpose of this contract is the provision of the services of a Construction Management Advisor to deploy anywhere worldwide and assist with administering one or more construction contracts/task orders in a country. As such, duties will include functioning as a COR or GTM. II. STATEMENT OF WORK (SOW) A. GENERAL REQUIREMENTS. 1. Plan, direct, coordinate, and assist with budgeting for a wide variety of construction projects, including the building of all types of modular and permanent structures. This position may oversee contractor performance for an entire project or just part of one. Schedule and coordinate all design and construction processes. Tasks include the following: • Schedule the project in logical steps and budget time required to meet deadlines. • Determine labor requirements for purposes of construction SOW development. • Inspect and review projects to monitor compliance with building and safety codes, and other regulations. • Interpret and explain plans and contract terms to administrative staff, workers, and clients, representing the owner or developer. • Study job specifications to determine appropriate construction methods. • Monitor the contractor's requisition of supplies and materials to complete construction projects. • Prepare and submit budget estimates and progress and cost tracking reports. • Monitor quality control programs. • Recommend action to offset delays, bad weather, or emergencies at construction site. • Confer with supervisory personnel, owners, contractors, and design professionals to discuss and resolve matters such as work procedures, complaints, and construction problems. • Investigate damage, accidents, or delays at construction sites, to ensure that proper procedures are being carried out. • Evaluate construction methods and determine cost-effectiveness of plans, using computers. • Receives, reviews, and provides suggested changes to various design documents and construction plans. Design review shall include Civil, Seismic, Structural, Architectural, Electrical, Plumbing, and Mechanical elements evaluations. • Reviews contractor performance and deviations from the contract requirements through surveillance techniques, including direct observation at the contractor's work site. • Reviews and documents performance in relation to original contract award amount and completion time, ensuring appropriate approvals. Monitors, prepares progress reports, and updates plans and schedules. Reviews, monitors, and reports the status of multiple contractor projects to ensure the results achieve the bureau's goals. 2. Identifies and recommends solutions or corrective action to resolve any problems that interfere with contract progress and with the completion of the project. In those cases where problems cannot be resolved within the incumbent's realm of authority, makes recommendations to INL management and the Contracting Officer on appropriate corrective action, and implement actions upon approval. 3. Develops and maintains effective contract administration processes, such as invoice review, quality assurance/surveillance, and project file maintenance. Reviews and recommends proposed contract modifications or change orders. 4. Serves as a construction technical advisor to management on construction contract terms and conditions, performance requirements and operations, providing updates as required. Reviews deliverables, reports, and papers from staff and contractors to ensure technical accuracy and compliance with project specifications, Bureau and Department objectives, policies, and guidelines. 5. Represents INL interests and priorities when coordinating efforts among multiple federal agencies and organizations internal and external to DOS. Facilitates the regular flow of information among stakeholders, such as by organizing, hosting, and documenting project meetings. 6. Deployment is contingent upon successful completion of training to receive the Federal Acquisition Certification for Contracting Officer's Representatives (FAC-COR.) B. SPECIFIC COR DUTIES AND RESPONSIBILITIES If assigned COR duties, responsibilities shall include the following: 1. Coordinate with the Contractor on all technical matters, which may arise in the administration of this contract. 2. Give technical clarification as to the meaning of the specifications, including inspection, testing, and acceptance procedures. 3. Monitor and inspect the Contractor's technical progress and performance and the expenditures of resources to assure compliance with the contract terms and conditions. 4. Inspect and accept deliverables (supplies, services, and/or reports) on behalf of the Government. 5. Verify satisfactory delivery of contract items and prepare receiving reports and/or approve invoices for payment. 6. Verify efficient and satisfactory performance of work by the Contractor. 7. Authorize payments. 8. Notify the Contracting Officer and Contractor in writing of any deficiencies in workmanship or materials immediately, and monitor response and repair items as stipulated in the contract. 9. Notify the CO writing, of any performance or schedule failure by the Contractor. 10. Verify contractor receiving, inspection, and acceptance reports. 11. Maintain constant cognizance with respect to technical compliance with contract terms on the part of the Contractor. 12. Resolve technical issues arising under the contract which fall within the scope of the COR's authority, and refer to the CO any issues which cannot be resolved without additional cost or time. 13. Inform the CO in writing of any needed changes in the Scope of Work or specifications. 14. Ensuring the Government meets its contractual obligations to the Contractor, e.g., providing Government furnished equipment and services and timely Government review and approval of documents if such reviews are required by the contract. 15. Know and understand the terms and provisions of the contract. 16. Know the scope and limitations of COR authority. 17. Protect privileged and sensitive procurement information. 18. Periodically visit the Contractor's workplace to check on the work of the contractor. 19. Serve as the designated property administrator for the contract. 20. Serve as the primary liaison between the Contractor and the CO. 21. Ensure consistency among multiple GTMs under a single contract when providing guidance to the Contractor and evaluating the Contractor's performance. 22. Perform all acceptance tests required by the contract. 23. Establish and maintain adequate COR files. 24. Prepare statements of satisfactory performance or deviations, shortages or deficiencies. 25. Monitor the Contractor's use of key personnel and notify the CO of any changes in key personnel proposed by the contractor. 26. Review and approve the Contractor's vouchers or invoices. C. SPECIFIC GTM DUTIES AND RESPONSIBILITIES If assigned GTM duties, responsibilities shall include the following: 1. Make recommendations, provide technical monitoring, advice, and assistance to aid the COR in the monitoring and evaluation of a contractor's performance, and document and report any non-conformance of contract or task order performance. All such actions shall be made in writing to the COR. 2. Keep the COR informed of all actions taken. 3. Promptly notify the COR in writing of any noncompliance or deviation in performance or fai1ure to make performance. 4. Execute receiving reports promptly and transmit them to the COR. 5. Know and understanding the terms and provisions of the contract. 6. Know and the scope and limitations of GTM authority. 7. Notify the COR immediately verbally and in writing if delivered supplies or services should be rejected. 8. Prepare a written reports to the COR setting forth problem(s) encountered and contractor disputes. 9. Notify the COR in writing if unable to perform your designated duties. D. GUIDELINES Guidelines consist of the Federal Acquisition Regulations (FAR), the Department of State Acquisition Regulations, the CO's letter of delegation of authority appointing the COR or GTM, the terms and conditions of the CIVPOL contracts, and official INL bureau guidelines. In addition, the incumbent must be able to determine application of basic administrative policy statements concerning the issue or problem being studied, which may include reference to pertinent legislative history, related court decisions, state and local laws, or policy initiatives of agency management. The incumbent must also consider and adhere to various other existing federal regulations, and the interaction between DOS policies, legislation, the Foreign Assistance Act, and other authorization and appropriations in the INL account, applicable National Security and Presidential Decision Directives, OMB Circulars, the Foreign Affairs Handbook (FAH), the Foreign Affairs Manual (FAM) and DOS financial operating procedures and policies. E. COMPLEXITY The programs implemented by INL are generally highly complex multi-year development and capacity-building programs. The programs often require the ability to resolve critical problems and achieve difficult goals that may impact on other programs. Programs are also characterized by large obligations of USG funds, a potentially high-risk security environment, a geographically broad operating platform, demanding program schedules, frequently changing requirements, politically sensitive outcomes, multiple interagency and international actors, multiple contractor and sub-contractor relationships, and intense audit/oversight scrutiny. Detailed plans, goals, objectives, and evaluation criteria are required for the long-range implementation and administration of the programs. Decisions concerning planning and organizing the programs are complicated by the intricacy of the contracts and the need to deal with multilayered concepts. Problems can arise that require intuition - the ability to tell when something is wrong or is likely to go wrong; inductive reasoning - the ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events); and deductive reasoning - the ability to apply general rules to specific problems to produce answers that make sense. F. PHYSICAL DEMANDS The work requires the ability to travel to and from several remote areas. The work requires an above average resistance to fatigue and physical hardships. Successful completion of a State Department Class 1 unrestricted medical exam is required. Extended assignments to remote program sites will be required, necessitating the ability to walk medium to longer distances (hundreds of yards or more) on generally irregular dirt or stone surfaces, in both hilly and flat terrain. Additionally, those undergoing medical treatment or taking certain medicines that limit their physical or mental abilities may find it difficult to adhere to the limitations recommended by their physician(s). Travel on helicopters and/or cargo-oriented fixed wing aircraft will also be required. Those with ear or other problems, who do not easily adapt to pressurized environments or higher but non-pressurized environments, will find the travel requirements of these positions difficult. Climate conditions are also a factor. Work is often done in extremes of cold and heat, in dusty and windy environments, and frequently outdoors. Those with circulation problems or difficulties adapting to climate extremes or extremely dusty environments will find this aspect of the work difficult and may not be capable of passing the State Department required medical exam. G. SUPERVISORY CONTROLS The COR carries out duties on behalf of the CO but reports to the INL Director at Post. The GTM is delegated authority by the CO to assist the COR. The incumbent's actions, decisions, and recommendations are reviewed on the basis of demonstrated professional judgment, results achieved and conformance with appropriate laws and regulations. H. PERIOD OF PERFORMANCE. The period of performance will be one year from the date of award with four option years. III. MINIMUM QUALIFICATIONS A. U.S. citizen, holding at least an actual or interim State Department Top Secret security clearance. B. A Bachelor's Degree in architecture, construction science, construction management, or engineering; preferably structural or civil engineering preferred. Master's degree is preferred. C. A total of fifteen years' professional work experience, of which: 1) Two years shall have included managing projects of similar scale, scope, and complexity as described in paragraph II.E above. 2) One year shall be equivalent to the GS-13 level in the federal service. 3) Overall, experience should demonstrate to the maximum extent possible: i. At least four years experience in senior project management roles that involve strategic planning, project management using critical path methodology, resource management, quality control processes, and budgeting. ii. At least four years experience with Facility Management and/or maintain a FMA - Facility Management Administrator designation through the Building Owners and Managers Institute (BOMI). iii. Significant experience in modular design and construction, general design and construction or permanent infrastructure design/build projects. iv. Significant experience in cost estimating. Technical maintenance skills, which includes knowledge of machines and tools, including their designs, uses, repair, operation and maintenance v. Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions. vi. International experience D. Training or experience in contract administration principles, policies, regulations, and procedures. E. Superior administrative and management skills. For example: 1) Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. 2) Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. 3) Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. 4) Coordination -- Adjusting actions in relation to others' actions. 5) Judgment and Decision Making -- Considering the relative costs and benefits of potential actions to choose the most appropriate one. 6) Negotiation -- Bringing others together and trying to reconcile differences. F. Superior communication and interpersonal skills. For example: 1) Superior writing. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. 2) The ability to communicate information and ideas orally so others will understand. 3) The ability to listen to and understand information and ideas presented through spoken words and sentences. 4) Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 5) Writing -- Communicating effectively in writing as appropriate for the needs of the audience. IV. EVALUATION CRITERIA Factor 1: Professional knowledge and experience. (30 points) Factor 2: Training or experience in contract administration principles, policies, regulations, and procedures. (20 points) Factor 3: Administrative and management skills. (20 points) Factor 4: Communication skills. (20 points) Factor 5: Experience in international, post conflict or emerging state environments. (10 points) E. COMPENSATION For award, INL will negotiate for this contract based on the following: • Entry-level salary is at Step 1 of the grade range assigned to solicitation • Consideration given for experience relevant specifically to the solicitation requirements • Level and extent of experience dictates the salary level within the grade range F. BENEFITS & ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES BENEFITS • Employee's FICA Contribution • Contribution toward Health and Life Insurance • Pay Comparability Adjustment • Annual Increase • Eligibility for Worker's Compensation • Annual & Sick Leave • 401K Plan ALLOWANCES • Temporary Quarters Subsistence Allowance • Living Quarters Allowance • Post Allowance • Supplemental Post Allowance • Separate Maintenance Allowance • Education Allowance • Education Travel • Post Differential • Payments during Evacuation/Authorized Departure • Danger Pay
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/INL/INL-RM-MS/PSC-12-041-INL/listing.html)
- Place of Performance
- Address: US Embassy, Worldwide, United States
- Record
- SN02710570-W 20120401/120330235419-384f6a3da6cdc677887c40f20e42ce6d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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