PRESOL | C | SELECTION FOR CAMPUS PLANNING AND ARCHITECTURAL ENGINEERING (A-E) DESIGN SERVICES FOR SMITHSONIAN INSTITUTION CAMPUS MASTER PLAN PHASE 1 LOCATED AT THE SOUTH SIDE OF THE NATIONAL MALL IN WASHINGTON, DC.

FBO DAILY ISSUE OF MARCH 22, 2012 FBO #3771
SOLICITATION NOTICE

C -- SELECTION FOR CAMPUS PLANNING AND ARCHITECTURAL ENGINEERING (A-E) DESIGN SERVICES FOR SMITHSONIAN INSTITUTION CAMPUS MASTER PLAN PHASE 1 LOCATED AT THE SOUTH SIDE OF THE NATIONAL MALL IN WASHINGTON, DC.

Notice Date: 3/20/2012
Notice Type: Combined Synopsis/Solicitation
NAICS: 541310 — Architectural Services
Contracting Office: Smithsonian Institution, Office of the Chief Financial Officer, Office of Contracting, 2011 Crystal Drive, Suite 350, Arlington, Virginia, 22202
ZIP Code: 22202
Solicitation Number: F12SOL10015
Archive Date: 5/10/2012
Point of Contact: Christine Grant, , Willard Powell,
E-Mail Address: grantca@si.edu, powellwb@si.edu
(grantca@si.edu, powellwb@si.edu)
Small Business Set-Aside: N/A
Description: SELECTION FOR CAMPUS PLANNING AND ARCHITECTURAL ENGINEERING (A-E) DESIGN SERVICES FOR SMITHSONIAN INSTITUTION CAMPUS MASTER PLAN PHASE 1 LOCATED AT THE SOUTH SIDE OF THE NATIONAL MALL IN WASHINGTON, DC. Solicitation No. F12SOL10015 CONTRACT INFORMATION: The proposed procurements listed here are unrestricted. The NAICS code 541310, size standard is $7 million, OFEO Project # 731299616. All responsible sources are encouraged to submit a proposal which shall be considered by the Smithsonian Institution. The Smithsonian Institution seeks interested design teams to furnish Campus Planning and Architectural-Engineering (A-E) Design Services as required for its Campus Master Plan Phase 1 located at the south side of the National Mall in Washington, DC. This project comprises planning for the area bounded by Jefferson Drive and the National Mall to the north, 7th Street to the east, Independence Avenue to the south and 12th Street to the west. The project area includes buildings and gardens at the heart of the Smithsonian: the Smithsonian Institution Building (known as "the Castle"), the Arts and Industries Building, the Hirshhorn Museum and Sculpture Garden, the Mary Livingston Ripley Garden, the Quadrangle Building including the Enid A. Haupt Garden, the National Museum of African Art, the Sackler Gallery, the Dillon Ripley Center and the Freer Gallery of Art. The proposed project would commence following agreement on a fixed fee contract for a detailed Scope of Work. The Scope of Work will be issued to the most highly qualified firm selected from among a short list of no more than 5 firms and will address the issues described below. The Smithsonian is engaging a Facilitator to work with the Smithsonian's Senior Leadership in the development of a statement of project goals and program priorities to be incorporated in the Scope of Work that will be issued to the selected firm for the Campus Master Plan Phase 1. The project is expected to take 8-12 months. The selected firm may be considered for additional services to implement the plan and/or to extend the area included in the plan. A budget and implementation sequence for the Campus Master Plan Phase 1 will be a required component of the project deliverables. Project Goals: The area south of the National Mall from the Freer Gallery of Art east to the Hirshhorn Museum and Sculpture Garden, from Independence Avenue north to Madison Drive is the heart of the Smithsonian, site of the Castle (Smithsonian Institution Building), the first museum, and diverse collections from around the world. For all its history and variety, this site suffers from some notable impediments, and the buildings within the landscape are not utilized in a fully functional and efficient way. The Smithsonian would like to address the following issues: The Smithsonian's Front Door : Where and when do visitors enter the Smithsonian? The Castle is an attractive and iconic presence in the middle of the Mall, protruding as it does in its anachronistic way, having claimed its place long before the McMillan Plan. Close up, however, its entrance is a dark, cramped, steep stair to the front door with a shabby and drab Great Hall beyond. Visitor services are poorly designed, with food carts in the hallway and chairs cordoned off with retractable straps on bollards. Restrooms are dilapidated. The space leads to an awkward change of level to the Garden behind, but gives no indication that the entrances to four museums are within steps. The Smithsonian aspires to greet visitors with the depth and breadth of the Smithsonian, a way to organize their visit, and offer rest and refreshment without creating the feeling that one is occupying a corridor. The Castle can be a literal and figurative gateway to the Smithsonian, a place of information and engagement, while inviting visitors to understand the reach of the Smithsonian around the world and into outer space, and leading visitors back out to the physical experience of the rest of the Mall. Universal Access: The ground plane that supports the Castle, Arts and Industries Building, the Freer Gallery, the Sackler Gallery, the National Museum of African Art and the Hirshhorn Museum and Sculpture Garden is discontinuous, on multiple levels, paved in multiple materials and impedes movement between buildings in an east-west direction. From the south façade of the Castle it is nearly impossible to locate the entrances to the Sackler Gallery and the National Museum of African Art, and mysterious as to whether the Arts and Industries Building can be entered at all. The Hirshhorn is walled off, even from its own sculpture garden, and the Freer Gallery is cut off from the Enid A. Haupt Garden by its own loading dock. The Smithsonian encourages the perception of this site as a precinct of connected buildings, landscapes and experiences, with no limitations to access between indoors and outdoors, from building to building. Reimagining the Castle: The charming Gothic exterior of the Castle has an air of permanence and history, but the building's interior is much changed over its century and a half existence, having functioned as residence, research lab, largest Smithsonian auditorium ever, collections storage, office building, and visitor center. What is the best use for a Castle in the 21st century? In recognition of its symbolic importance and irresistible draw, the Castle should become the best version of what we imagine it to be: the informative and exciting heart of the Smithsonian and first stop for knowing it better. To further its best use, offices could be relocated from the Castle (and from the Quadrangle Building, the Sackler, and African Art) to a consolidated, efficient nearby office building that would provide a more collegial and sustainable environment. Rebirth of the A+I Building (AIB): In 2012, the Arts and Industries Building will have been shuttered for seven years, but the project to rehabilitate the Shell (replace roof, windows and selected wrought iron trusses) will be completed in spring 2013, and the landmark could be ready for limited interim use a year or so later. Legislation has been introduced in Congress to designate the structure as the home of a new national Latino museum, a proposal that assumes some adjacent underground construction. The Castle Precinct Plan should incorporate the assumption of near and long-term use of AIB and embrace this first museum of the Smithsonian as a site of lively activity. Planning for Interim Use of the AIB and for the proposed Latino Museum would be addressed in other studies. A Place for Education: The Quadrangle Building (the Quad) is difficult to find, difficult to navigate, full of windowless offices and, through poor design, obscures the fact that it is connective tissue to its neighbors. The unexcavated area between the Quad and AIB has been examined as a site for mechanical equipment, locker rooms and a loading dock connection, but a public connection to A+I and beyond has not been explored. As part of the strategic priority of revitalizing education, the Smithsonian needs spaces that support that mission, including auditoriam, classrooms suited to web-based technologies, broadcast facilities and adjacent galleries that may be appropriately carved out of underground space. Services include, but are not limited to, site and building investigations, facilities programming, campus planning, architectural and engineering design concepts, cost analyses, implementation planning and the development of presentations for internal stakeholder groups and external agencies. Initial informational briefings of the National Capital Planning Commission, the US Commission of Fine Arts and the District of Columbia Historic Preservation Officer will be included in the scope. Section 106 and NEPA compliance services would not be included in the initial scope of services but could be optional additional services. Selection Criteria: Evaluation and selection of firms shall be in accordance with FAR 36.6. Firms should submit qualifications using SF330, Architect-Engineer Qualifications and Project Report Example(s) as follows. Submit 1-3 separately bound examples of planning reports completed for other institutions and organizations. For each planning report submitted, include in Section H of SF330, the title of the report and a list of key personnel of the prime firm and any subcontractors and their roles on that planning project. The firm is responsible for obtaining permission from the client organization to share the report(s) and may omit or obscure cost or other sensitive information. Selection will be based on the below criterion, which are listed in descending order of importance. Evaluation of firms' qualifications in determining the short list to be interviewed will include the submitted SF330 and Project Report Example(s). Evaluation of the short-listed firms will additionally include qualifications in accordance with below criteria that are demonstrated during the interview. 1. Firm Qualifications: Demonstrated experience with completed and ongoing projects within 10 (ten) years of the solicitation issuance date; however projects completed or ongoing in the last 5 (five) years will be given higher consideration. Projects should demonstrate specialized experience, technical competence and past performance of the firm and major consultants in both major campus planning and individual facility design for projects involving new construction, addition and renovation to museums, higher education facilities, libraries, performance centers, visitor centers, public gardens and other highly visited civic facilities including facilities located in or adjacent to nationally or locally significant historic buildings and districts. The evaluation will consider both the firm's working history with its major sub consultants as well as the firm's proposal of sub consultants it has not previously worked with but whose inclusion on the proposed team would best address the requirements of this project. 2. Proposed Key Personnel Qualifications: Firms' staff will be evaluated based on the education, training, registration, quantity and quality of relevant experience as evidenced in the SF330 and in project report examples both at that firm and with other firms and with respect to the proposed key disciplines for planning and design principals and staff, and technical discipline leaders. The selected firm must have, either in-house or through consultants, experience in the following disciplines: Campus Planning for universities, museum complexes, public gardens and similar educational and cultural institutions, Architectural Design, Landscape Architecture, Historic Preservation, Space Planning and Programming, Civil Engineering, Structural Engineering, Mechanical, Electrical and Plumbing Engineering, Fire Protection and Life Safety, Food Service Consulting, Theater and Acoustical Design Consulting, Servicing and Loading Dock Design, Security and Anti-terrorism Design, Cost Estimating, and Sustainable Design ( LEED certification) including green roof design. Professional registration (PE) is required for all engineering disciplines; registration for architects including project managers and project architects is required. LEED accreditation for sustainability designers, engineers and architects is required. Resumes contained in Standard Form (SF) 330, PART I, Section E, shall be completed for each discipline. ROLE IN THIS CONTRACT, Block 13 under PART I, Section E must use the same discipline nomenclature as is listed in this announcement. If an individual will serve in more than one discipline, then those disciplines shall be clearly indicated in Block 13, PART I, Section E. 3. Project Approach: shall be included at the end of and submitted with SF 330 and shall briefly address how the prime firm proposes to engage with the Smithsonian to address the key issues described above, how they have successfully addressed similar issues in other projects and how they have worked with other large and complex client organizations on planning projects. 4. Campus Planning Expertise: Firms must demonstrate specialized experience in the planning and design of multi-building precincts and campuses for universities, museum complexes, public gardens and similar educational and cultural institutions. The firm's demonstrated experience in responding to and supporting client organizations' strategic, academic and business plans in their physical planning will be considered. 5. Civic Design : Firms must demonstrate specialized experience in the planning and design of significant indoor and outdoor civic space including spaces for public assembly and performance, landscape design, way-finding design, security and anti-terrorism design, effective incorporation of secure non-public loading and circulation systems to support public spaces, and sites incorporating historic buildings. Academic centers, conference and convention centers and cultural facilities will be considered as civic space for purposes of this criterion, as will spaces incorporating government buildings. 6. Historic Preservation Expertise: Firms must demonstrate specialized interdisciplinary team experience and approach while working in historic buildings and settings including working with historic buildings that house collections, working successfully in historic districts and settings, and designing landscapes, building systems, renovations and additions to respect and complement historic fabric. Experience should include Section106 review process for properties listed on the National Register of Historic Places. 7. Sustainable Design: Firms must demonstrate specialized experience in analysis and implementation of Leadership in Energy and Environmental Design (LEED) in projects involving renovations to existing buildings in dense, historic urban and campus settings. Experience in projects meeting other federal, state or local sustainability requirements will also be considered. Indicate challenges when designing all building systems to respect historic fabric, explain sustainability goals planned and achieved. 8. Proximity: Location of prime and subcontractors within reasonable proximity to Washington, D.C. is preferred to facilitate site and building investigation visits and meeting scheduling with Smithsonian senior leadership while minimizing travel costs. The primary office where the work will be performed and the staffing at the office shall be clearly indicated. Firms located more than 150 miles from Washington D.C. should specifically address location issues in their Project Approach section. SITE VISITS AND ADDITIONAL INFORMATION : Firms submitting qualifications are welcome to visit those portions of the site and buildings open to the public (see www.si.edu for visitor information) but are not required to do so. Firms selected for interviews will be provided with selected electronic building drawings and site plans for use in preparing for their interview. SUBCONTRACTING PLAN REQUIREMENTS: If the selected firm is a large business, a subcontracting plan consistent with PL 95-507, PL 99-661 and PL 100-656 will be required with the final fee proposal. A minimum goal of 30% of the selected prime or joint venture firm's total planned subcontracting dollars shall be placed with small business concerns. At least 8% of total planned subcontracting dollars shall be placed with Small disadvantaged businesses (SDB), including Historically Black Colleges and Universities or Minority Institutions; 5% with Women-owned small businesses (WOSB); 3% shall be placed with Hub-zone Small Businesses (HubZoneSB), 3% with Veteran-owned small businesses (VOSB); and 3% with Service Disabled Veteran-owned small businesses (SDVOSB). The subcontracting plan is not required with this submittal. Any prime or joint venture found to be officially notified of non-compliance on past contracts and the non-compliance is outstanding will not be considered for this project. Failure to adequately explain reasons for not meeting previous subcontract goals may result in a lower overall rating and ultimate non-selection. An approved small business-subcontracting plan will be required prior to award. SUBMISSION REQUIREMENTS: The successful firm will be expected to sign a standard, unmodified, Smithsonian A-E contract. Interested, qualified firms are invited to submit the required information as specified below via courier or Express Delivery to Smithsonian Institution, Office of Contracting & Personal Property Management (OCON&PPM), 2011 Crystal Drive, Suite 350, Arlington, VA 22202, Attention: Christine Grant no later than April 25, 2012 by 3:00pm. Fax submissions will NOT be accepted. Firms must submit Parts I and II of the Standard Form 330 for the prime and joint venture(s). Part II of the SF330 must be submitted for each consultant. On SF 330, Part I, Block 5, include DUNS number for the prime firm. On the SF 330, Part I, Block F, provide the title and contract award dates for all projects listed in that section. Three (3)copies of the SF 330 are required. Two (2) copies of each submitted planning report are required. Failure to submit the completed SF 330 will render the submission unacceptable. Part I of the SF 330 shall have a page limit of 125 pages. A page is one side of a sheet. Font size shall not be less than 10point. Preface the submission with an attached original and loose copy of a brief letter on company letterhead. Questions can be directed to Christine Grant in the Office of Contracting & Personal Property Management at (202) 633-7262 or at grantca@si.edu. The Smithsonian will dispose of submitted material 60 days after receipt unless a specific written request is made for its return. Returns will be at the expense of the firm submitting the information. THIS IS NOT A REQUEST FOR PROPOSALS. INTERVIEWS: It is anticipated that the short-listed firms will be contacted and invited to interview and may be required to present an oral presentation in Washington, D.C. during the month of May 2012.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/SI/CFO/WashingtonDC/F12SOL10015/listing.html)
Place of Performance: Address: Washington, District of Columbia, United States
Record: SN02700829-W 20120322/120320235403-f33e8794d521b92cd313929811353dbf (fbodaily.com)
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C -- SELECTION FOR CAMPUS PLANNING AND ARCHITECTURAL ENGINEERING (A-E) DESIGN SERVICES FOR SMITHSONIAN INSTITUTION CAMPUS MASTER PLAN PHASE 1 LOCATED AT THE SOUTH SIDE OF THE NATIONAL MALL IN WASHINGTON, DC.