Loren Data's SAM Daily™

FBO DAILY ISSUE OF MARCH 10, 2012 FBO #3759
SOLICITATION NOTICE

M -- FY12 Summer Park Attendants re-solicitation.

Notice Date

3/8/2012
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

721211 — RV (Recreational Vehicle) Parks and Campgrounds
 

Contracting Office

USACE District, Little Rock, 700 West Capitol, Little Rock, AR 72201
 

ZIP Code

72201
 

Solicitation Number

W9127S-12-T-0030
 

Response Due

3/16/2012
 

Archive Date

5/15/2012
 

Point of Contact

Ron Johnson, 5013401272
 

E-Mail Address

USACE District, Little Rock
(ronnie.johnson@usace.army.mil)
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined SYNOPSIS/SOLICITATION for a commercial services prepared in accordance with (IAW) FAR 12.6 as supplemental with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued. The Government intends to award a firm fixed price contract consisting of a Base Period and two (2) Option Year Periods. Places of Performance: Beaver Project Office IAW Performance Work Statement (PWS) Russellville Project Office IAW Performance Work Statement (PWS) Millwood Project Office IAW Performance Work Statement (PWS) Greers Ferry Project Office IAW Performance Work Statement (PWS) Clearwater Project Office IAW Performance Work Statement (PWS) Pine Bluff Project Office IAW Performance Work Statement (PWS) Solicitation Number W9127S-12-T-0030 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-47. This solicitation is set-aside for Small Business. NAICS Code 721211 applies and the small business size standard is $7,000,000. Mail, Email, or Fax Quotes: U.S. Army Corps of Engineers 700 W. Capitol Ave. (Room 7315) Little Rock, AR 72201 Solicitation: W9127S-12-T-0030 Attn: Ron Johnson Email: Ronnie.johnson@usace.army.mil Fax: 501-324-5196 All Quotes are due no later than March 16, 2012 at 2:00 PM CST. Quotes received after this date and time are considered late. All offerors are to submit pricing from the pricing schedule form that is provided herein; offerors that wish to submit a quote shall provide a copy of clause 52.212-3. Make sure to fill in the information in the clause where it is indicated and enter your TIN/SSN on paragraph k (3). In addition, your DUNS Number and Cage Code are required with your quote. EACH PARK HAS A SEPARATE BID SCHEDULE ALONG WITH PARK SPECIFIC GUIDANCE IN A SEPARATE ATTACHMENT AS SHOWN BELOW: ATTACHMENT # 1 Rocky Branch Park - Beaver Lake ATTACHMENT #3 Piney Bay Park - Russellville PO ATTACHMENT #4 Willow Beach Park - Pine Bluff PO ATTACHMENT #5 Jefferson Ridge Park - Millwood PO ATTACHMENT #6 Heber Springs Park - Greers Ferry Lake ATTACHMENT #7 Bluff View Park - Clearwater PO U.S. ARMY CORPS OF ENGINEERS, LITTLE ROCK DISTRICT GENERAL SPECIFICATIONS FOR PARK ATTENDANT SERVICES 2012 1. GENERAL INFORMATION 1.1 Requirements - This General Specification (GS) pertains to all U.S. Army Corps of Engineers, Little Rock District Park Attendant contracts. Unique requirements for individual positions are included in the Specific Park Sheets (SPS). If there is a conflict between the information in the GS and the SPS, the SPS will govern. Park Attendant services to be accomplished under this contract shall be in accordance with the provisions of the GS and the SPS, which include, but are not limited to, furnishing all labor, equipment, fuel, transportation, tools and supplies necessary to provide the specified services for the entire contract period (except as otherwise noted). This is a Performance Based Contract pursuant to FAR Part 37.6. The performance standards are identified in the SPS. Deficiencies will be documented on Quality Control Reports that identify corrective action or deductions to be taken if deficiency is not corrected. 1.2 Park Attendant Team - Most positions under this contract require a two-person (both adults) contractor team. All work shall be performed by the identified two-person team and shall not be subcontracted. In the contract, the term "contractor" refers to both members of the identified two-person team. Both members shall be physically capable to perform all of the requirements specified. Any position that does not require two people will be indicated as so in the SPS. None of the services required by this contract shall be subcontracted. 1.3 Park Attendant Types - Park Attendants are categorized as one of four types: (I) Fee Attendant, (II) Cleaning Attendant, (III) Combination Attendant, or (IV) Relief Attendant. Please reference the Appendices for the specific requirements applicable to each attendant type. 1.4 Work Schedule and Park Hours - Park Attendants shall work according to the schedule and hours specified in the SPS for which they are awarded. The Contracting Officer's Representative (COR) or his/her representative has the authority to change days off or times worked if deemed necessary. However, the total number of days per week worked and the number of "on duty" hours per day may not be changed except by the Contracting Officer. The COR will give the Park Attendant at least a 24-hour notice of schedule changes initiated by his/her office; the Contracting Officer will amend the contract for permanent schedule changes. Permanent changes will be made by a contract modification. 1.5 Pre-work Conference - All successful contractors shall attend a pre-work conference prior to the beginning of their contract. Details are given in the SPS and in the Appendices for each attendant type. Days required for pre-work conference will be paid at the daily rate quoted unless otherwise noted in the SPS. 1.6 Pets - Any pets allowed shall be confined or restrained in a manner that will prevent physical contact with visitors that may come to the Park Attendants' living area or quarters for assistance. All pets shall be kept on a leash 6 feet in length or under physical restraint at all times. Pets will not be allowed in or near the gatehouse (NO EXCEPTIONS). Park Attendants shall be liable for any damage to government facilities, and/or damage to park visitors' property or person caused by their pets. Park Attendants are responsible for daily cleanup of their pet's waste and disposing of the same in an approved sanitary manner. Pets will be kept clean, free of foul odors, and have all vaccinations as required by state laws in effect at the park's location. The Contracting Officer's Representative may require the removal of any animal deemed a nuisance or a danger, or causes physical damage to Government property. 1.7 Safety - All work shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual, EM 385-1-1, "Safety and Health Requirements Manual". Copies are available at each Project Office. 1.8 Background Check - Contractors may be required to undergo a criminal background check prior to being awarded a contract. 2. GENERAL DUTIES 2.1 Duties - In addition to the general duties stated herein, other specific duties and responsibilities to be performed are included in the applicable Appendix and in the SPS. 2.2 Visitor Assistance and Public Relations - The primary role of the Park Attendant is to courteously assist visitors, and their secondary role is to tactfully and respectfully inform customers of the rules and regulations. Park Attendants cannot enforce Title 36 regulations. The Park Attendant shall not argue with, threaten, harass or badger visitors or attempt to detain or apprehend violators or conduct searches of people or personal property. Park Attendants shall perform their duties with professionalism befitting a public servant and the Corps of Engineers. Park Attendants shall not use profanity in dealing with the public, project personnel, or other contractors. Within the context of Corps policies and regulations, Park Attendants shall provide for the needs of our visiting public and act as public relations representatives for the Corps of Engineers. 2.2.1 Park Attendants shall become familiar with Title 36, CFR, Chapter III, Part 327, "Rules and Regulations Governing Public Use of Corps of Engineers Water Resource Projects", campground and/or park rules, policies and requirements. Promptly report to any Park Ranger all accidents, violations of law, disturbances, and situations that could affect the health and safety of visitors. Serious or life-threatening incidents and emergencies shall immediately be reported to project personnel and/or local law enforcement. Other situations and incidents shall be reported to Park Rangers as instructed. Park Attendants will not attempt to direct, manipulate, undermine, oppose or "second-guess" decisions made by Rangers or other Corps employees. 2.2.2 Park Attendants shall greet customers in a friendly manner as they arrive at the park. Park Attendants shall assist visitors as necessary in locating facilities, sites, park features, other project locations, and local attractions in a helpful and professional manner. 2.2.3 Park Attendants may be required to open and close campground and day-use area gates as required by the SPS. They may also assist Park Rangers with management and control of picnic pavilions and multi-use courts, including turning power on or off, raising or lowering flags, and posting reservations for both pavilions and individual campsites. Park Attendants may be required to maintain a logbook of park activities, including, but not limited to: accidents, incidents, emergencies, complaints, and problems. Records will be turned into project management personnel as instructed. 2.2.4 Park Attendants shall not discriminate against persons on the basis of race, color, religion, sex, national origin, age, or disabilities. 2.2.5 Park Attendants shall not carry or display firearms, pepper spray, mace, clubs, or any item or piece of equipment that may be construed as a weapon. This policy shall be followed despite any "conceal and carry" permit the contractor may possess. Park Attendants shall not display any type of emergency lights or emergency/law enforcement decals on vehicles used during the performance of this contract. 2.3 Living Area - Park Attendants shall maintain their assigned motor home/trailer site and adjacent living areas in a clean, free of clutter, and sanitary condition at all times. No dog pens, horse corrals, poultry cages, or similar facilities for pets or rearing of animals will be allowed, except as provided for in the subsection titled "Pets". No washers, dryers, or excessive personal items will be permitted in the outside living area. Landscaping (garden and flowering plants) by the Attendants around their trailer site may be allowed after prior approval of the COR. The Contractor shall not construct or place any structure on Government property without written permission from the COR or his representative. 2.4 Security of Personal Property - Security of Park Attendant's living quarters and all personal property shall remain the Attendant's responsibility throughout the contract period. The Government accepts no responsibility for, nor will it be liable for, damage or theft occurring to the Attendant's property. In addition to automobile liability insurance required in Section III.B, the Contractor is responsible for obtaining and paying for any other insurance desired, including but not limited to, general liability, comprehensive property, etc. 2.5 Cooperation with Others - Park Attendants shall cooperate with other Park Attendants, Park Volunteers, Corps of Engineers employees, Government Contractors and law enforcement personnel. Park Attendants shall allow Corps employees to utilize Government-furnished communication equipment for official business. Park Attendants shall not direct the work performance of another contractor. 3. CONTRACTOR-FURNISHED EQUIPMENT AND PROVISIONS 3.1 Temporary Living Quarters - The Park Attendant shall furnish a factory-built, "self-contained" recreational vehicle (RV) of the travel trailer or motor home type to serve as temporary living quarters for entire contract period. The unit shall be equipped with electrical hookup not to exceed 110 volts. Maximum size of the trailer or motor home will be determined by physical limitations of the furnished park attendant pad. The trailer or motor home shall be parked at a location designated by the COR. Pickup shell-type campers, pop-up tent trailers, tents, mini-travel trailers, mobile homes, or other RV's which do not meet size requirements or the "self-contained" classification as determined by inspection of the COR will not be acceptable. NOTE: The Park Attendants shall be the sole occupants of their site. Family members and friends (with the exception of minor children) shall not live with the contractor. 3.2 Park Attendant Transportation - Park Attendants shall provide and maintain a fully operational vehicle, which can be utilized independently of their RV, for the purposes of personal or contract-related transportation. All motor vehicles, including motor bikes and similar vehicles used by attendants, shall be properly licensed, "street legal", comply with all applicable state laws, and shall be operated in a safe and legal manner on approved roads and/or surfaces. This does not include sidewalks or similar surfaced areas. Minimum liability insurance must be carried, as required by the state law where the contract is performed. 3.3 Visitors of Park Attendants - Overnight visitors of Park Attendants must stay in the Park Attendant's living quarters. If visitors have their own camping equipment, they are required to pay the regular camping fee and place their equipment at a campsite for which they are registered. No visitors will be allowed to access Park Attendants hook-ups at any time. Visitors shall be required to pay all applicable park use fees. 3.4 Dress Code and Personal Appearance - While on duty, Park Attendants shall dress in a neat fashion in properly fitting, clean clothing, that is in an acceptable condition See EM 385-1-1 for allowable attire to be worn. Park Attendants shall promote a favorable image of the Corps of Engineers through their personal appearance and actions. Any required vests, caps or nametags will be provided by the Project Office. 3.5 Other Required Equipment and Supplies - In addition to the aforementioned, contractors shall furnish any other equipment and/or supplies indicated in the applicable Appendix and in the SPS. 4. GOVERNMENT-FURNISHED EQUIPMENT AND SUPPLIES 4.1 Government Property/Check Out - Park Attendants shall be required to sign for accountable Government property and equipment at the beginning of the contract period. Contractors shall be responsible for maintaining the property and return Government property at the end of the contract period unless other arrangements have been made. 4.2 Park Attendant Pad - An improved site for a self-contained trailer or motor home with electrical (110 volts), water and sewage hookups will be provided; any exceptions will be specified in the SPS. Occupancy of this site is limited to Park Attendant's camping unit and personal vehicles only. The Park Attendant pad, turnout and associated facilities shall not be modified for convenience of the Park Attendant without prior approval from the COR. 4.3 Communication Equipment - Communication equipment will be provided by the Government, including portable radios and telephone equipment, as appropriate. Government provided radios/telephones shall be used for official business only, and/or to summon emergency assistance for customers. All use of such equipment shall be in compliance with FCC and Corps regulations and instructions. 4.4 Identification - Identification tags, vests and ball caps, if applicable, will be provided by the Government. 4.5 Keys - The Contractor will be furnished a set of keys to those buildings and areas where access is necessary to perform the work described herein or determined to be necessary by the COR. No duplicates of the keys may be obtained in any manner by the Contractor. Security of the keys shall be the responsibility of the Contractor. The failure of the Contractor to provide adequate key security will result in a deduction from payment due the Contractor in the amount required to replace lost or damaged key and a deduction for replacement of any locks, lock tumblers, or lock sets for any affected locks at the rate charged by a commercial locksmith. 4.6 Other - Applicable forms, copies of Title 36 CFR, park rules and regulations and other informational materials and documents will be provided as deemed necessary by the COR. 5. PAYMENT FOR SERVICES 5.1 Monthly Payment of Invoices - Contract invoices will be processed once monthly for each day actually worked at the applicable contract unit price. Payment invoices/vouchers will be submitted by the Contractor to the Project Office for review and monthly payment (as instructed at the pre-work conference); and if invoices are complete and accurate, payment will be made within the timeframe allowed by federal law (currently 30 days after receipt, in Disbursing Office, of a properly completed invoice). NOTE: Contractor may work approximately 60 days before receiving first paycheck. 5.2 Absenteeism - No payment will be made for time not worked. The COR should be contacted and given as much advance notice as possible about anticipated absences. Short periods of absence may be approved on an individual basis, based on need and workload. Approved absences will result in a contract modification reducing the number of days to be paid for services. 5.3 Final Payment - Final payment will not be paid to the Contractor until all funds, permits, and Government property are reconciled and facilities are inspected for cleanliness by Corps personnel. Any shortage of funds may be deducted from the Contractor's final payment. Proper handling of and accounting for funds is a condition of performance of this contract. The contractor is responsible for user fee permits, collected monies, property, and equipment issued by the Government. The contractor shall be held liable for any loss, including any equipment issued by the Government that is lost or damaged due to negligence. 6. QUALITY ASSURANCE SURVEILLANCE PLAN 6.1 Inspection of Services - The Government will monitor the Contractor's performance under this contract as deemed appropriate. Unscheduled inspections may be performed at any time. 6.2 Deficiencies of Service - Serious or repeated contract deficiencies may be grounds for contract termination. 6.2.1 Park Attendants will be notified verbally and/or in writing of any serious or recurring minor deficiency in service observed by the Contracting Officer or his/her authorized representative. Verbal notification will be recorded in a memorandum for record. 6.2.2 Upon receipt of notification of a deficiency in service, Park Attendants will immediately correct deficiencies and/or take steps to prevent recurrence of the deficiency. Any deficiency that is not corrected within two hours may result in a payment deduction equal to the Government's cost to correct the deficiency. 6.3 Evaluation of Performance - All Park Attendants will have their performance evaluated no less than one time per season. Performance criteria will be presented at the pre-work conference. A "Park Attendant Final Contract Performance Evaluation" will be completed for each Contractor at the end of each contract period. This evaluation and related documentation will be furnished to the Little Rock District Contracting Division and kept on file for performance information requests from other projects or districts. 7. TERMINATION 7.1 Terminating the Contract - Failure of the Park Attendants to complete services listed in the GS and SPS may be grounds for termination in accordance with Federal Acquisition Regulation 52.212-4 (m), Contract Terms and Conditions-Commercial Items (May 1999). Breach of contract and/or voluntary termination of contract without sufficient cause may jeopardize the Contractor's standing for future contracts with the Corps of Engineers. Park Attendants shall vacate their Government-provided campsite within 48 hours of contract termination, whether voluntary, involuntary or end of contract. 7.2 Grounds for Immediate Termination - Park Attendant Contracts may be terminated immediately for any of the following reasons. 1. Theft, misappropriation, personal use, and/or improper security and accountability of user fees or government services, property, equipment, facilities and/or supplies. 2. Consumption of alcoholic beverages, intoxication while on duty, and possession or use of illicit drugs at any time. 3. Discrimination, harassment, profanity, or other inappropriate behavior perpetrated against customers, Corps personnel, or other contractors. 4. Recurring written and/or verbal complaints from visitors and/or project personnel on Park Attendant's attitude, lack of cooperation and/or resistance to implementation of policies and programs as directed by the COR. 5. Any incidents of smoking in the gatehouse or allowing unauthorized personnel in the gatehouse or the contractor work area of gatehouses having a customer lobby. Some parks may prohibit smoking except in designated smoking areas. 6. Inability to perform duties and job responsibilities in accordance with the General Specifications, SPS and project Park Attendant Handbook 7. Failure to maintain a neat and clean well-groomed personal appearance. 8. Failure to obtain and provide proof of bonding no later than the pre-work conference. 9. Any other offence or incident the Contracting Officer warrants grounds for termination. 8. ADDITIONAL REQUIREMENTS & INFORMATION 8.1 Bonds - Regulations require Park Attendants who collect fees to be fully bonded or insured to protect the Government against theft, misappropriation, loss of Government funds and/or property, under control of the Contractors. The Contractor is required to furnish to the Project Office proof of a fidelity bond in the amount of $10,000. Bonds shall remain in effect for 30 days after the last day of the contract. Park Attendants shall not begin work until proof of such a bond is furnished. 8.1.1 Instead of furnishing a fidelity bond, the Contractor has the following options: (a) Depositing certain United States bonds or notes in an amount equal at their par value to the penal sum of the bond or: (b) Furnishing a certified or cashier's check, bank draft, post office money order, or currency, in an amount equal to the penal sum of the bond. NOTE: Return of these items may take up to 60 days to process after the Project Office has been notified. Therefore, it is essential that notification be provided immediately after final payment is authorized. (c) Furnishing an irrevocable, unconditional letter of credit in lieu of bond or guarantee. 8.1.2 Deposits, cashier's checks, money orders, and bank drafts submitted in lieu of bonds shall be made payable to the Corps of Engineers Finance and Accounting Officer and submitted to the Project Office. 8.2 Questions and Answers - All interested quoters should contact the prospective Project Office, at the numbers listed on the SPS for any questions pertaining to that SPS. Potential contractors are urged to inspect the areas they are interested in before they submit a quote in order to become familiar with the size and scope of the area and the required duties. 9. CONTRACTOR MANPOWER REPORTING (CMR) 9.1 Important Information - The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor Manpower (including subcontractor manpower) required for performance of this contract. 9.2 Website Instructions - The Contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative (COTR) or also know as the Contracting Officer's Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. APPENDIX I FEE ATTENDANTS 1. PRE-WORK CONFERENCE All Fee Attendants shall attend a pre-work conference as stated in the SPS. The session(s) will cover policies and procedures for Fee Collectors. Training will focus on the correct way to issue user permits and receipts, collect and account for user fees, operate applicable computer equipment and programs, process credit card transactions, reserve facilities (if applicable), record pertinent data, and effectively deal with customers. 2. FEE COLLECTION, ACCOUNTING, AND PROCESSING 2.1 Fee Collection - Fee Attendants shall maintain all records necessary for the administration of the user fee program. Depending on the specific recreation area, this may involve the utilization of a computerized registration and reservation program (NRRS), credit card scanners, printers, User Fee Permits (ENG Form 4457), Electronic Cash Registers, Cash Collection Vouchers (DD 1131), Remittance Registers (ENG 3313), rosters, campsite status boards, passes, etc. Detailed procedures and policies, as specified in the SPS, will be provided at pre-work conference. 2.1.1 Fee Attendants shall collect a variety of user fees. Examples of user fees include those for campers, visitors, and day users. User fees collected will be properly secured. Cash on hand must at all times correspond with permits and related records. Park Attendants are responsible for furnishing money for change; and there will be no co-mingling of personal cash with government monies. 2.2 Reservations - Fee Attendants may be responsible for administering picnic pavilion reservations and campsite reservations. This may include taking reservations over the phone and/or electronically through the use of the NRRS, posting reservations on site posts on a daily basis, collecting fees from those users making reservations and issuing receipts to customers. 2.2.1 Locations utilizing the National Recreation Reservation Service (NRRS), fee collection contractors shall possess basic computer skills (ability to operate a personal computer with a keyboard and/or a mouse-operated, and Windows based program). Training for the NRRS software will be provided to contractors by project personnel during the pre-work conference prior to the start of the contract, and by on the job training. Fee Attendants shall be capable of understanding and operating software programs and computers within 14 days of training. Failure to do so may result in termination of the contract. 2.3 Audits - User fees and records will be subject to audit by Government personnel at all times. Monies and credit card charges on hand must agree with permits sold. The responsible Fee Attendant shall reconcile any discrepancies. Unjustifiable differences may result in contract termination. 2.4 Transmittals - Fee Attendants shall convert fees to a cashiers check or money order and mail converted fees and specified documentation to a Corps authorized account via certified mail. Alternately, Fee Attendants may be required to deposit user fees directly into an approved Treasury Department account or submit funds to project staff for remittance. Fee Attendants shall process all required documentation, such as cash collection vouchers, deposit slips and remittance registers (NRRS generated or manually completed) in accordance with project policies as stated in the Park Attendant Handbook. Fee Attendants are responsible for the cost of fees associated with converting cash into cashiers check or money order, envelopes, and certified postage, as well as, preparation time, reproduction expenses, and transportation costs. Fee Attendants are responsible for the fee collection until it reaches the collection agency. Compensation for these items must be included as a part of the Contractor's quote price. 2.5 Security - Fee Attendants will take precautions to assure personal safety and security of fees, according to instructions provided at the pre-work orientation, and in the Park Attendant Handbook. When provided, the vault or safe located in the gate house shall be used by the Attendants to secure all user fees until removed for deposit in the bank, conversion to cashier's check or money order, transfer to authorized project personnel or remittance to Corps authorized accounts. The only exception will be change funds in the cash drawer during working hours. Cash drawer funds should not exceed $250 at any time. Transfer of fees to a bank or lockbox account, by authorized project personnel (as stated on the applicable SPS) will be required no less than once a week or at any time cash on hand exceeds $5,000.00, or at a threshold specified by the COR. 2.6. Passes - At areas where Fee Attendants are authorized to do so, they shall issue Annual Day User Passes to eligible individuals, and maintain documentation in accordance with Project policies, as stated in the Park Attendant Handbook. 2.7 Park Information - The Fee Attendant shall distribute information to park visitors such as pamphlets, brochures, maps, park rules and regulations, and related material as needed or as directed by the COR. 3. CLEANING AND MAINTENANCE Fee Attendants shall maintain the park booth and immediate surroundings in a clean, orderly and sanitary condition at all times. The booth and immediate surroundings shall be thoroughly cleaned at the end of the Contractor's shift. Additional cleaning and maintenance responsibilities will be included in the SPS. 4. SUPPLIES AND MATERIALS The Contractor shall provide all office supplies necessary to perform fee collection duties, including but not limited to: pens, pencils, paper, envelopes, paper clips, etc. Additional office supplies may be indicated in the SPS. The Contractor shall provide all necessary supplies to clean the park booth, including but not limited to broom, mop, trash bags, floor cleaner, glass cleaner, etc. Additional cleaning and maintenance supplies and materials may be indicated in the SPS. 5. GOVERNMENT-FURNISHED EQUIPMENT AND SUPPLIES 5.1 Park Booth - A booth or gatehouse workstation will be provided and may be shared between two or more Fee Attendant contractors on alternate work schedules. 5.1.1 Only those persons under contract and Corps employees identified in the initial training session are permitted inside the booth or Fee Attendant work area. Family members including dependant children and visitors of park attendants are not permitted inside the booth, or within the contractor work/fee collection area of gatehouses with interior registration lobbies. Campers/guests in the process of registration will be allowed in the registration lobby of the booths with lobbies. Smoking is not permitted inside the booth. 5.1.2 At the COR's discretion, Fee Attendants on duty may be allowed to smoke in designated areas adjacent to the booth provided cigarettes/cigar ashes and butts are properly disposed of. 5.1.3 Fee Attendant's crafts and other personal activities/hobbies shall be restricted to Contractor's trailer/motor home area and out of public view, and will be kept out of the booth unless prior approval has been given by COR. Fee Attendants shall not sell or offer to sell any type of item to campers or visitors on public property (CFR Title 36, Section 327.18). 5.2 Computer Hardware and Software -Where applicable Computers/Workstations will be provided. 5.2.1 Use of Government owned computers will be limited to official business only. The sending of inappropriate messages, internet "surfing" or viewing explicit or dangerous materials will be grounds for contract termination. The installation of any unapproved software may also result in contract termination. 5.2.2 Contractor may be required to sign a Computer User's Agreement prior to use of Government owned equipment. Users may be held financially responsible for damages caused to systems by unauthorized use. 5.3 Other Equipment and Supplies - User fee permits, documentation forms, rosters, cash registers, and handout materials such as maps, brochures, information pamphlets, copies of Title 36 CFR, park rules and regulations and other informational materials as deemed necessary by the COR. APPENDIX II RELIEF ATTENDANT Relief Attendants may be required to perform the duties of a Fee Attendant, Cleaning Attendant, or Combination Attendant. Relief Attendants work on an "as needed" basis and shall remain on call throughout the camping season. Relief Attendants may be required to work at any park within a project to fill in for another Park Attendant as directed by the COR. Relief Attendants are paid only for days worked. Reference Appendices I. See the SPS for specific details. COMPLETE THE FOLLOWING AND RETURN WITH YOUR QUOTE SUPPLEMENTAL INFORMATION REQUIRED IF BIDDING ON A POSITION THAT HAS PARK BOOTH REQUIREMENTS Attendant Name (1)_________________________ Attendant Name (2)_________________________ Booth Attendants require two (2) people to perform the contract 1. Have you ever performed the services as a park/gate attendant or campground host for a minimum of one (1) complete recreation season? Yes_____ No_____ If yes, please describes your experience, including the agency, dates, location, and your supervisor's name and phone number: ________________________________________________________________________________________________________________________________________________________________________________________________________________________ 2. Have you ever quit a contract or had a contract terminated by the government prior to the end of the season/year? Yes_____ No_____ If yes, please explains: ________________________________________________________________________________________________________________________________________________________________________________________________________________________ 3. Do you have any computer experience with a Windows operating system? Yes______ No_____ If yes, please describes your experience: __________________________________________________________________________________________________________________________________________________________________________ 4. Have you ever operated a computer using the National recreation Reservation System? Yes_____ No______ If yes, please describes your experience: __________________________________________________________________________________________________________________________________________________________________________ PART 2 DEFINITIONS & ACRONYMS 2. DEFINITIONS AND ACRONYMS: 2.1. DEFINITIONS: 2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. 2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. 2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. 2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement. 2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes. 2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. 2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property. 2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. 2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. 2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. 2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. 2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise. 2.2. ACRONYMS: AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program QDR Quality Deficiency Report SPS Specific Park Sheet (For Contract) TE Technical Exhibit PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 3. GOVERNMENT FURNISHED ITEMS AND SERVICES: 3.1. General : Government Property/Check Out - Park Attendants shall be required to sign for accountable Government property and equipment at the beginning of the contract period. Contractors shall be responsible for maintaining the property and return Government property at the end of the contract period unless other arrangements have been made. 3.2 Facilities The Government will provide: Park Attendant Pad - An improved site for a self-contained trailer or motor home with electrical (110 volts), water and sewage hookups will be provided; any exceptions will be specified in the SPS. Occupancy of this site is limited to Park Attendant's camping unit and personal vehicles only. The Park Attendant pad, turnout and associated facilities shall not be modified for convenience of the Park Attendant without prior approval from the OM. *Mailboxes and satellite dishes require OM approval before placing on Corps property. The OM shall designate the area where they are placed.* Living Area - Park Attendants shall maintain their assigned motor home/trailer site and adjacent living areas in a clean, free of clutter, and sanitary condition at all times. No dog pens, horse corrals, poultry cages, or similar facilities for pets or rearing of animals will be allowed, except as provided for in the subsection titled "Pets". No washers, dryers, or excessive personal items will be permitted in the outside living area. Landscaping (garden and flowering plants) by the Attendants around their trailer site may be allowed after prior approval of the OM. The Contractor shall not construct or place any structure on Government property without written permission from the OM or his representative. Park Booth - A booth or gatehouse workstation will be provided and may be shared between two or more Fee Attendant contractors on alternate work schedules. -Only those persons under contract and Corps employees identified in the initial training session are permitted inside the booth or Fee Attendant work area. Family members including dependant children and visitors of park attendants are not permitted inside the booth, or within the contractor work/fee collection area of gatehouses with interior registration lobbies. Campers/guests in the process of registration will be allowed in the registration lobby of the booths with lobbies. Smoking is not permitted inside the booth. -At the OM's discretion, Fee Attendants on duty may be allowed to smoke in designated areas adjacent to the booth provided cigarettes/cigar ashes and butts are properly disposed of. -Fee Attendant's crafts and other personal activities/hobbies shall be restricted to Contractor's trailer/motor home area and out of public view, and will be kept out of the booth unless prior approval has been given by OM. Fee Attendants shall not sell or offer to sell any type of item to campers or visitors on public property (CFR Title 36, Section 327.18). 3.3 Utilities: The Government will provide utilities, including electric and water, at the government provided campsite. Electric is also provided at the booth. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. 3.4 Equipment : The Government will provide: Communication equipment, including radios and telephone equipment, as appropriate. Government provided radios/telephones shall be used for official business only, and/or to summon emergency assistance for customers. All use of such equipment shall be in compliance with FCC and Corps regulations and instructions. Identification tags, vests and ball caps, if applicable, will be provided by the Government Computer Hardware and Software -Where applicable Computers/Workstations will be provided. - Use of Government owned computers will be limited to official business only. The sending of inappropriate messages, internet "surfing" or viewing explicit or dangerous materials will be grounds for contract termination. The installation of any unapproved software may also result in contract termination. - Contractor may be required to sign a Computer User's Agreement prior to use of Government owned equipment. Users may be held financially responsible for damages caused to systems by unauthorized use. 3.5 Materials :The Government will provide other applicable forms, copies of Title 36 CFR, park rules and regulations and other informational materials and documents as deemed necessary by the OM. PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: 4.1 General The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. 4.2 Bond - Regulations require Park Attendants who collect fees to be fully bonded or insured to protect the Government against theft, misappropriation, loss of Government funds and/or property, under control of the Contractors. The Contractor is required to furnish to the Project Office proof of a fidelity bond in the amount of $10,000. Bonds shall remain in effect for 30 days after the last day of the contract. Park Attendants shall not begin work until proof of such a bond is furnished. 4.2.1 Instead of furnishing a fidelity bond, the Contractor has the following options: (a) Depositing certain United States bonds or notes in an amount equal at their par value to the penal sum of the bond or: (b) Furnishing a certified or cashier's check, bank draft, post office money order, or currency, in an amount equal to the penal sum of the bond. NOTE: Return of these items may take up to 60 days to process after the Project Office has been notified. Therefore, it is essential that notification be provided immediately after final payment is authorized. (c) Furnishing an irrevocable, unconditional letter of credit in lieu of bond or guarantee. 4.2.2 Deposits, cashier's checks, money orders, and bank drafts submitted in lieu of bonds shall be made payable to the Corps of Engineers Finance and Accounting Officer and submitted to the Project Office. 4.3. Materials. The Contractor shall provide all applicable office supplies to perform fee collection duties including envelopes, rubber bands, stapler, staples, pens, pencils, paper (receipt paper and copy paper for printer will be government provided). All fuel to power applicable transportation. 4.4. Equipment. The Contractor shall provide: 4.4.1 Temporary Living Quarters - The Park Attendant shall furnish a factory-built, "self-contained" recreational vehicle (RV) of the travel trailer or motor home type to serve as temporary living quarters for entire contract period. The unit shall be equipped with electrical hookup not to exceed 110 volts. Maximum size of the trailer or motor home will be determined by physical limitations of the furnished park attendant pad. The trailer or motor home shall be parked at a location designated by the OM. Pickup shell-type campers, pop-up tent trailers, tents, mini-travel trailers, mobile homes, or other RV's which do not meet size requirements or the "self-contained" classification as determined by inspection of the OM will not be acceptable. NOTE: The Park Attendants shall be the sole occupants of their site. Family members and friends (with the exception of minor children) shall not live with the contractor. 4.4.2 Park Attendant Transportation - Park Attendants shall provide and maintain a fully operational vehicle, which can be utilized independently of their RV, for the purposes of personal or contract-related transportation. All motor vehicles, including motor bikes and similar vehicles used by attendants, shall be properly licensed, "street legal", comply with all applicable state laws, and shall be operated in a safe and legal manner on approved roads and/or surfaces. This does not include sidewalks or similar surfaced areas. Minimum liability insurance must be carried, as required by the state law where the contract is performed. 4.4.3 Other Required Equipment and Supplies - In addition to the aforementioned, contractors shall furnish any other equipment and/or supplies indicated in the applicable PWS.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USA/COE/DACA03/W9127S-12-T-0030/listing.html)
 

Place of Performance

Address: USACE District, Little Rock 700 West Capitol, Little Rock AR

Zip Code: 72201
 

Record

SN02691837-W 20120310/120308234721-9bae5dcb5474eb36d5d0040aa176f2ea (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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