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FBO DAILY ISSUE OF MARCH 08, 2012 FBO #3757
DOCUMENT

Z -- BUFFALO VAMC EMERGENCY ROOM (ER) WING RENOVATION - Attachment

Notice Date

3/6/2012
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

VA WNY Healthcare System - NCO2;2875 Union Rd, #3500;Cheektowaga, NY 14227
 

ZIP Code

14227
 

Solicitation Number

VA52812R0225
 

Response Due

4/6/2012
 

Archive Date

6/5/2012
 

Point of Contact

ATTN: Kathleen Ellis
 

E-Mail Address

nion
 

Small Business Set-Aside

Total Small Business
 

Description

VA intends to award an Architect/Engineer contract for complete design services (design, construction documents, estimates of probable costs, and construction period services as defined in the SOW) for the renovation of the Emergency Room (ER), approximately 5,000 square feet, including improvements to the ER Entrance from the exterior of the building, relocation of treatment rooms, isolation room, waiting room, environmental systems, installing medical gases, heating, ventilating and air conditioning equipment at the VA Western NY Healthcare System (VAWNYHS), 3495 Bailey Avenue, Buffalo, NY 14215. The consultant shall provide Architectural and Engineering (A/E) services associated with the development of drawings and specifications for improved security, access and monitoring for patient and visitors to the Emergency Room (ER) within Building 1 at the Buffalo VAMC. The consultant shall develop an independent construction estimate to verify the government estimate. Work is to include improvements to the ER Entrance from the exterior of the building, relocation of treatment rooms, isolation room, waiting room, environmental systems, installing medical gases, heating, ventilating and air conditioning equipment, and other systems and features as necessary to renovate the ER. Short-List Criteria to select the firms for interview will be based on the H09 Hospital and Medical Facilities for specialized experience, technical competence, specific experience, and qualifications of proposed personnel and consultants along with working together as a team, past performance for VA Work, geographic location of the firm (must be within a 100 mile radius of the Buffalo VAMC), success in prescribing the use of recovered materials, waste reduction, and energy efficiency, and the inclusion of small business consultants. This project is 100% set aside for Small Businesses. Special consideration in evaluation and selection process will be given to Service-Disabled Veteran-Owned Businesses and Veteran Owned Businesses. Final ranking of interviewed firms will be based on the team proposed for this project, previous VA experience of the team, and new building construction. This project will undergo standard AE selection procedures as per FAR 36.602. Review of SF330s will lead to short-listing for the top rated firms. These top rated firms will be re-evaluated upon the completion of oral presentations. Ultimately, the firm with the highest rating after the oral presentations will be selected for award. The design of the renovation shall include, but is not limited to, the following components: The Consultant shall conduct intense, on-site design sessions/meetings. The Consultants team shall work closely with key VA staff to develop the schematic design for the project. The schematic design is an iterative process where the A/E obtains client input, refines the design, and then presents the updated design for client feedback/approval. The Consultant shall assess existing systems for adequacy and incorporate Medical Center comments for their improvement. Consultant shall conduct field investigation as necessary to confirm routing of existing utilities and constructability of the concepts. The goal of the schematic design is to obtain Medical Center approval of a basis of design for the project and finalize, or "freeze" critical design parameters, including: 1.Floor Plans (functional layouts) 2.Equipment List and Layouts 3.Construction Budget 4.Design and Construction Schedules The consultant shall perform all hazardous material investigation and analysis necessary to complete the project. Asbestos investigation shall be in accordance with 12 NYCCR Part 56. Lead Investigation shall be in accordance 29CFR-1926.62. The consultant shall develop three (3) concepts for the execution of the project. The consultant shall also provide a 3D isometric rendering for the highest ranked concept. During the Schematic Design process, the Consultant shall develop and submit a preliminary construction cost estimate and schedule for all required work. The Consultant shall provide detailed calculations complete with back up documentation for all MEP designs including: 1.HVAC System Design 2.Fire Protection Design 3.Electrical System Design All work shall be accomplished in strict accordance with the latest codes and standards. The consultant shall review and include any/all applicable standards and codes, including, but not limited to: a.Latest versions of VA Master Construction Specifications Standards, and Design Manuals. The VA's Internet address for VA Master Construction Specifications and other references is: http://www.va.gov/facmgt/standards/standard.htm. b.Latest versions of NFPA, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes. Consultant shall prepare MEP drawings showing system flow (flow diagrams, device outputs, etc.) and control (points list, sequence of operation, etc.) diagrams. Valve and device tags shall be in accordance with existing facility naming convention. In addition, the consultant shall develop a phasing/impact documentation/plan for the construction documents to mitigate impact on the Medical Center. VA Record Drawings will be provided upon the A/E's itemized request. NOTE: Although the VA makes every effort to keep drawings current to existing conditions, changes and updates are sometimes not recorded. It is therefore the Consultants responsibility to perform field investigation and verify of the accuracy of the drawings with the actual conditions. The Consultant shall coordinate and verify that proposed work (ductwork, piping, electrical, patient lifts, etc.) can and will fit and be maintainable in both existing and new ceiling spaces, walls, and the like. A/E shall respond in writing to all 3rd party review comments and shall incorporate all required items into the drawings and specifications. The Consultant shall develop drawings and specifications to address the findings of the hazardous material investigation. Design documents shall conform to most current Federal Regulations. The Consultant shall provide a Submittal and RFI Register in Excel format for the Contractors use. The Consultant shall develop the 010000 General Conditions section of the project specifications from the VHAWNY standard. Items to be addressed in the general conditions include but are not limited to the following: a.Project submittal procedures. b.Reporting requirements for tracking amount of material removed during demolition. c.Notification requirements for rough in, final, and start up inspections. d.Request procedures for utility shutdown e.Requirements for weekly meetings and submission of meeting minutes. f.Submission requirement for employee certification documentation (OSHA, NEBB, etc.) During the design process the Consultant shall develop and submit a comprehensive construction cost estimate and schedule for all required work. Consultant will check building codes and obtain drawings of existing conditions. Consultants are responsible to ensure that the design documents are compliant with all applicable regulatory requirements, essential services, planning requirements and building regulations. Consultant shall be responsible for the coordination of disciplines and subcontractors necessary to complete the design documents. NOTE: The Consultant is responsible for the development of a project estimate. The project estimate shall be all inclusive (construction, engineering, legal, administrative, etc.). The Consultant shall advise the Contracting Officer in writing if at any time the cost of the project is perceived to exceed the established budget. The consultant will notify the Contracting Office at the time it is recognized, not after the fact. Design services shall include infection control design in order to be in compliance with the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) Environment of Care Standards. The area of consideration is restricted to firms with offices and key personnel to be assigned to the designs located within a 100 mile radius of the Buffalo VAMC. Appropriate data for this project must be submitted to the Contracting Specialist on Standard Form 330 OM on 4/6/12. THREE COPIES OF EACH (along with any supplemental information) ARE REQUIRED. Submissions should emphasize experience on similar projects, the key personnel to be assigned to the project, and specific VA experience. It is anticipated interviews for the selection will be conducted on or about the 25TH of April 2012. The A/E ranked as most highly qualified will be required to submit a cost proposal within 10 days after notification. THIS IS NOT A REQUEST FOR PROPOSALS. NAICS 541310 applies. Size standard is $4.5 million. Construction cost estimate is between $100,000 and $250,000.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAWNYHCS528/VAWNYHCS528/VA52812R0225/listing.html)
 

Document(s)

Attachment
 

File Name: VA528-12-R-0225 VA528-12-R-0225_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=304042&FileName=VA528-12-R-0225-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=304042&FileName=VA528-12-R-0225-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA WNY Healthcare System - Buffalo VAMC;3495 Bailey Avenue;Buffalo, NY 14215

Zip Code: 14215
 

Record

SN02689526-W 20120308/120307115558-2bd78486c8c7d6ec1fe8c971152a810f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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