SOURCES SOUGHT
D -- Salary Projection Program
- Notice Date
- 12/8/2011
- Notice Type
- Sources Sought
- NAICS
- 511210
— Software Publishers
- Contracting Office
- Department of Justice, Bureau of Prisons, Acquisitions Branch, 320 First Street, NW, Washington, District of Columbia, 20534
- ZIP Code
- 20534
- Solicitation Number
- RFI-NASS-002-2012
- Archive Date
- 1/21/2012
- Point of Contact
- Maria C. Mosher, Phone: 202-616-6150, Pat A. Donahue-Ormandy, Phone: (202)616-6150
- E-Mail Address
-
mmosher@bop.gov, pdonahueormandy@bop.gov
(mmosher@bop.gov, pdonahueormandy@bop.gov)
- Small Business Set-Aside
- N/A
- Description
- Request For Information (RFI) RFI-NASS-002-2012 INTRODUCTION The Federal Bureau of Prisons (BOP) is conducting a Request for Information (RFI) in accordance with FAR 15.201 (e). The Government does not presently intend to award a contract. The RFI is issued solely to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to the RFI are not offers and cannot be accepted by the Government to form a binding contract. Furthermore, the BOP will not accept unsolicited proposals. The RFI does not commit the Government to contract for any supply or service whatsoever. Responders to this RFI are advised that the BOP will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested parties' expense. Not responding to this RFI does not preclude participation in any future solicitation, if any is issued. BACKGROUND The BOP is seeking information relating to the procurement of a multi-site, enterprise salary projection program. The salary projection program would be comprised of hardware, software, technical support and maintenance to support over 125 institutions, 6 regional offices, 2 training centers, and the headquarters. The program must accomplish electronic data feeds from the National Finance Center (NFC) payroll databases, the BOP's Financial Management Information System (FMIS) budgeting and accounting databases, and Office of Personnel Management (OPM) pay scales. The program must support 500 concurrent users and 50,000 authorized positions. The program must provide fiscal year salary expenses and projections by individual site, as well as, summaries by region and a headquarter roll-up. The application should be user friendly, providing point-n-click or drop-down menus as much as possible. Database server hardware would be utilized by all BOP facilities; have backup failover capabilities; and contain a test environment for troubleshooting and new test/process development. Salary projections are currently being accomplished by each BOP individual location (using a variety of methods); however, there is not a consistent program being utilized. Therefore, Central or Regional Offices cannot review salary projection data timely or using an automated format. Currently, there is no method to verify the accuracy of the projections. The salary projection program would have the capability for a maximum of approximately 500 users to simultaneously access the system with no loss of normal operational response time. The salary projection program would also have the capability to process and store salary data for an annual volume of over 50,000 employees at 125 sites for up to 27 bi-weekly pay periods each fiscal year with no loss of normal operational response time. The following is a general overview of the salary projection program requirements (not all inclusive): Software Requirements: Operating System: Windows Database: IBM DB2 Reporting: Crystal/PDF/Excel Front End: JAVAEE/JSF 508 Compliant (ADA) Features/Functions: 1) Automated feed of OPM Salary Pay scales • Senior Executive Scale (SES) - Executive Scale (ES) - General Schedule (GS) - Law Enforcement Officer (LEO) & Non-LEO for all geographical areas, which are typically updated each calendar year (January and/or when effective) • Wage Scale (WS) - updates are annual, but geographically sporadic throughout the year • Pay scales will be updated and replaced as required (remove previous pay scales from the system) • Current Pay scales tied to the current geographic local of each facility - all institutions - default to law enforcement pay scales only. Exception - Central/Regional offices can pick all geographic pay scales and can access LEO and Non LEO pay scales. Prompts for type of pay scales available at all levels (GS, SES, ES, WS, WG, WL) as well as LEO and Non LEO. 2) Automated calculations of pay periods in the fiscal year (October 1st - September 30th). Based on Department of Justice Payroll Calendar. Pay Periods are bi-weekly and there are 26 or 27 pay periods in each fiscal year. • The number of bi-weekly pay periods for each Fiscal Year (FY) automatically set based on pay period (PP) calendar provided with PP beginning on Sunday and ending on Saturday. • Fiscal Year begins October 1st through September 30th. 3) Automated feed of data from external sources (various data types) • At a minimum data will be imported from: NFC (Employee, etc.) DOJ FMIS Payroll Module (Employee Expenses by Sub-object Classification (SOC)) DOJ FMIS Budget Module (Authorized Positions / Operating Plan / Expenditures to date) DOJ WebFocus Microsoft Excel/Word/Access 4) Security Parameters for data loads, data access, and user security must be included by Organizational Level Field (Institution) Regional Offices/Training Centers Central Office (Headquarter) • Central Office has access to all levels and has sole administrative rights, with the exception of adding institution users, which has been delegated to the regions only. • Role based security - Human Resources Users access versus Financial Management Users access 5) Projections based on types of pay categories (regular pay, benefits, premium pay, etc.) by location and program area. Projections for the entire Fiscal Year, by month, by quarter. • Projections by institution, by appropriation, by program area, by cost center, by pay category (Object Class Code-OCCD) • Summary data recap at all levels • Central Office/Regional Office roll up capability at all levels for all institution projections within their established security levels • Projection calculations will be straight lined except on the following three pay categories, which will be based on User choice of a) average, b) percentage, or c) manual entry. Holiday Pay Overtime Pay Incentive Awards 6) Develop template to report current position and strength report for each institution/facility by fund code (APPCD), department, position type, staff member name, title, grade/step, series, employment type, and effective date of action. • NFC payroll data reports and Central Office loaded Public Health Service on board/vacant positions • Include planned accessions and separations as well as planned continued vacancies • Capable of importing position and strength data into salary projection program via an adjustment screen that reflects planned accessions, separations, vacancies, etc. 7) The salary projection program will include position reconciliation capability to account for current on board staffing verses authorized positions/staffing levels and recognized vacancies for each institution/facility by fund code (APPCD), department, position type, staff member name, title, grade/step, series, employment type, and effective date of action. • Authorized versus On Board (based on FMIS budget module data) • Planned Vacancies for Salary Savings • Full and Part-time • NFC data versus Authorized versus FMIS data 8) The program will include a mechanism to make adjustments based on planned hiring and other personnel related types of actions - (One-time adjustment or projection of adjustment for multiple pay periods) • Non payroll module expenses/collections (IPACs/intergovernmental related bills) • Planned accessions/Separations also known as ins and outs (Allow actual dates) (OWCP / AWOL / LWOP) • Military Supplements • Lump Sums Payments • Step Increases/Promotions • Within Grade Increases • Capable of pulling in information from the on board strength report • Other 9) Comprehensive Reporting Requirements including graphing capabilities • Automated Data Reconciliation reports Salary projections current vs. prior with explanations Staffing reconciliations • Quarterly & Annual Salary Projection Summaries To include salary contra allotments • Detail Reports of significant database data (OT, Incentive Awards, etc.) • Calculation of Average Workyear/benefit costs reports for a pay period (by series, by department, etc.) • Graphs • Ad hoc • Estimate of Budget Year Salary Requirements (PP 10 Exhibit) • Wage Grade Increase exhibits DESCRIPTION OF INFORMATION REQUESTED Please answer the following questions and explain how your company could meet the BOP's requirements and needs for a multi-site salary projection program. 1 Does your company have an "off the shelf" salary projection program capable of operating in a multi-site enterprise environment? 2 If you have a current program, what is your customer base? Please provide a description of the client size (number of users and employees). 3 Would modules, licenses, or software be required? 4 Does your system utilize Lightweight Directory Access Protocol (LDAP) to store user authentication and authorization? 5 Does your system allow menu navigation by mouse or keyboard for all functions and processes? 6 Does your system support Accession Management functions such as maintaining an audit trail to include security levels, access, and history and identify user, date/time of each step performed? 7 Does your system support Scheduling Management functions such as assigning a priority, flagging task completions and front end edits on input screens? 8 Does your system have the capability to export statistical data in a retrievable, data-minable form such as Excel and PDF? 9 What types of technical support plans are available and what is the annual cost? 10 What is the technical support process to address issues and the expected response time? 11 What type of "super user" or administrative user training is provided (length, location, availability)? 12 Based on the information provided, what would be the estimated time line for customization, installation and go live from effective date of an award? 13 Based on the information provided, what would be the estimated cost for a multi-site salary projection program? Responses to the RFI shall be mailed or emailed to the following address no later than Friday, January 6, 2012 at 11:00 a.m. EST: Federal Bureau of Prisons National Acquisitions & Systems Section ATTN: Maria Mosher, Chief 320 First Street, NW (5005) Washington, DC 20534 Email: mmosher@bop.gov Please note all correspondence, including questions, must be addressed to the above-mentioned Contracting Officer or to P.A. Donahue-Ormandy, Senior Contract Specialist at pdonahueormandy@bop.gov.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOJ/BPR/PPB/RFI-NASS-002-2012/listing.html)
- Place of Performance
- Address: Federal Bureau of Prisons, Budget Execution Branch, Washington, District of Columbia, 20534, United States
- Zip Code: 20534
- Zip Code: 20534
- Record
- SN02635889-W 20111210/111208234256-cf62bf49cc3ad38f3e612a4b00da29d0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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